Traci Ward

• Managed complex calendars for Directors and staff to facilitate efficient scheduling and meeting planning.
• Coordinated domestic and international travel arrangements, ensuring seamless logistics for Director and staff members attending domestic and international conferences.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Served as a liaison between departments to facilitate effective communication throughout the university.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
• Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
• Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
• Updated and maintained confidential databases and records.
• Volunteered to help with special projects of varying degrees of complexity.
• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
• Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
• Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
• Facilitated positive work environment, addressing employee concerns promptly and fostering culture of mutual respect.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

• Managed directors and team calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Coordinated travel arrangements for the director and staff members to ensure timely arrivals and seamless experiences during business trips domestic and internationally.
• Processed travel expenses and reimbursements for the director and staff members.
• Managed a diverse array of administrative tasks to enable the director to focus on higher-level responsibilities.
• Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
• Liaised with internal and external stakeholders, fostering strong relationships between the director and key contacts.
• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
• Facilitated smooth office relocations by meticulously planning and coordinating all aspects of move.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
• Coordinated with IT department to upgrade office technology, enhancing overall efficiency and data security.
• Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
• Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
• Collaborated with other executive assistants within the organization to share best practices and streamline processes across departments.
• Maintained strict confidentiality while handling sensitive information, safeguarding company data and privacy concerns.
• Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Volunteered to help with special projects of varying degrees of complexity.
• Updated and maintained confidential databases and records.
• Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
• Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.

SECONDMENT POSITION FOR 12 MONTHS

Job Skills as in above work history

• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Performed banking, business administration and financial tasks.
• Streamlined financial processes for increased efficiency and accuracy in reporting.
• Collaborated effectively with cross-functional teams to achieve shared financial goals and objectives.
• Implemented new accounting software system resulting in improved automation and streamlined workflows.
• Prepared monthly, quarterly and annual reports.
• Developed strategic plans for day-to-day financial operations.
• Utilized financial software to prepare consolidated financial statements.

• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Performed banking, business administration and financial tasks.
• Streamlined reconciliation procedures by identifying inefficiencies and implementing process improvements.
• Supported system upgrades and software implementation projects, contributing to seamless transitions with minimal disruption to daily operations.
• Championed data integrity efforts by rigorously adhering to company standards and regulatory requirements when conducting bank reconciliations.
• Reduced discrepancies in financial statements by diligently tracking and resolving outstanding items.
• Prepared comprehensive reports for management's review, highlighting key findings from completed reconciliations.
• Contributed to policy development initiatives, establishing guidelines for effective bank reconciliation processes within organisation.
• Maintained strong relationships with banking partners, facilitating clear communication channels for swift resolution of issues.
• Ensured timely completion of monthly bank reconciliations, adhering to strict deadlines for financial reporting purposes.
• Achieved higher accuracy in bank reconciliations through meticulous attention to detail and thorough review processes.
• Assisted auditors during annual reviews by providing accurate documentation and addressing their inquiries promptly.
• Recorded deposits, reconciled monthly bank accounts and tracked expenses.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Generated invoices upon receipt of billing information and tracked collection progress.
• Input financial data and produced reports using Finance One.
• Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
• Streamlined daily reporting information entry for efficient record keeping purposes.

• Manage class bookings and payments
• Scheduling of classes and coaches
• Coached range of gymnastic classes for students aged 2 to 18 years
• Invoicing of outstanding fees
• Entering gymnasts information into Gymnastics Australia Data system
• Entering gymnasts personal and medical details into Canberra City's data system
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Provided exceptional customer service when addressing potential client inquiries or concerns via phone calls or email correspondence.
• Maintained accurate financial records by reconciling accounts payable/receivable transactions daily to ensure balanced budgets.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Assist with First Aid
• Chaperone Australian, ACT and club teams
• Volunteer organiser and fundraiser
• Maintain a clean office environment

• Coordinated domestic and international travel arrangements for all UC staff, ensuring seamless logistics for attending domestic and international conferences.
• Maintain travel spreadsheet on travellers and expenditure
• Updated and maintained confidential databases and records.
• Processed travel expenses and reimbursements
• Provided professional administrative support
• Handled confidential and sensitive information with discretion and tact.
• Served as liaison between departments to facilitate effective communication throughout university.
• Managed office inventory
• Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
• Assisted in development of company policies and procedures, contributing to more organized work environment.
• Contributed to budget management by monitoring expenses and providing detailed expenditure spreadsheet/reports regularly.
• Provided exceptional customer service when addressing staff and client inquiries or concerns via phone calls or email correspondence.
• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
• Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
• Facilitated positive work environment, addressing employee concerns promptly and fostering culture of mutual respect.