Trish Yasmine

During my tenure with Oracle, my role has seen me support many lines of Business across ANZ and JAPAC including, but not limited to; CRM, APPS, Customer Success NZ, GEH, OMC, HCM, CX, GTM, Inside Sales, HR & Renewals supporting multiple VP's, General Managers & Sales Directors and having broad exposure to many different industry verticals across the business.

• Managed complex calendar scheduling with focus on proper allocation of executive availability.
• Provide support to Senior Leadership Team and Key Stakeholder's where required.
• Provide adhoc support to Field Line Managers & Account Managers within and APPS Sales Team (46 ASR's)
• Building and maintaining relationships with internal and external stakeholders, (CEO's, CFO's, COO's, and EA's) scheduling customer/prospect/partner meetings and executive meetings as required.
• Improved office efficiency with implementation of organized filing systems and document management processes.
• Transcribed meeting minutes and actions to support sales, business development and senior management teams.
• Created appropriate documentation for members of board and senior leadership before meetings.
• Visibility of VP & GM email/inbox to manage any incoming requests and act on behalf of.
• Coordinated and executed special projects.
• Manage VP and GM complex and frequently changing travel arrangements (incl o/s) and coordinate pre-planning of trips inc approvals, car transfers and accommodation. Visas, esta and/or passports where required.
• Optimized time management practices with the creation of comprehensive itineraries for executive travel plans both domestically and internationally.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Assisted in talent acquisition efforts through candidate screening, interview scheduling, and onboarding coordination for new hires within the organization. (Incl, organise morning tea for new hires to meet the team and send out welcome announcement to organisation.
• Ordering and image of laptops and all associated peripherals, conducting office orientation & safety check, issuing security badge and training on all internal systems for new hire.
• Improved office efficiency with the implementation of organized filing systems and document management processes.
• Assist/Complete HR functions (inc uploading letter of offers, terminations, mgt changes and salary increases) and highly confidential staff information.
• Manage and plan team building events/initiatives and overall support for maintenance of organizational culture and employee morale.
• Foster teamwork and collaboration via internal social media sites (#slack) Distribute company-wide announcements, book conference rooms, and coordinate catering for staff meetings/prospecting days and internal customer meetings.
• Project & Event Coordinator for APPS (approx 140 staff) for all Quarterly Team Meetings, Town Halls, Business Kick Off's and End of Q Celebration's inc Team Building Events/Team Dinners and morale boosting events in office (both local and offshore).
• Design Invitations, collate RSVP's, and arrange merchandise for Company events i.e Australian Open, Business Chicks, Sail GP, International Women's Day, F1 Grand Prix & CFO Roundtables.
• Managing Customer CVC's for ASR's abroad at Oracle HQ (U.S.A) – Liaising with our overseas contacts/vendors.

CA is a global company that provides end to end enterprise management solutions and services to more than 99% of Fortune 1000 companies as well as government entities, educational institutions and thousands of other companies in diverse industries worldwide with revenues reaching $3.9B in fiscal year 2007.

• Executive Assistant to Sales Director and Sales Team of approx 50 Sales Executives. Promotion after 6 months to Executive Assistant to VP, Sales and SVP, Asia Pacific.
• Management and scheduling of VP and SVP's highly dynamic calendar/diary
• Provide critical support to senior executives and project managers
• Expense reporting
• Organisation of entire Company events such as Team Building, Annual Company Kick off and Annual Company Christmas Party
• Visibility of VP and SVP's email/inbox to approve any incoming requests
• Manage VP and SVP's complex and frequently changing travel arrangements and coordinate pre-planning of trips
• Preparing overseas VIP's itineraries/schedules and associated meetings
• Attending and overseeing Marketing Events and Expos
• Assisting with internal procedures set up
• Attend Board Meetings, record minutes/actions if required and collate and distribute
• Managing New Hire Process, Orientation and training on internal systems
• Distribute company-wide announcements, book conference rooms, and coordinate catering for staff meetings/internal customer meetings.
• Building relationships with both internal and external stakeholders

• Personal Assistant reporting to Senior Executive Assistant and supporting two GM's/Scientists
• Management and scheduling of GM's calendar/diary
• Part of a team of six internal Personal Assistants all collaborating and working together as a team
• Provide critical support to sales team
• Collating of Tube reports for Hospitals
• Expense reporting
• Attending and overseeing Marketing Events and Expos
• Ordering and stocking of sample products (tubes) for Sales Execs
• Weekly Team Meetings, booking rooms and catering.

I began my office/admin career at Douglas Pharmaceuticals as a receptionist. It was my first step into the corporate arena. After eight months, I was promoted to Personal Assistant to the MD.

• Face of Company as Receptionist (later promoted to PA to head of company) Management and scheduling of GM's dynamic calendar/diary
• Expense reporting
• Data Entry Attending and overseeing Marketing Events and Expos
• Ordering and stocking of sample products for Sales Execs
• Weekly Team Meetings, booking rooms and catering
• Accomplishments & Highlights: Promoted within 8 months from Receptionist to PA.

I began my working career at 15 years of age at McDonald's Australia. Within 6 months I was promoted to Crew Trainer (training all new staff), then Crew Chief in charge of all Crew Trainers and subsequent staff.

• After 4 years, I completed my Management Diploma and became a 2nd Assistant Manager and eventually 1st Assistant Manager – one-step away from Store Manager.
• The Castle Hill store was demolished and rebuilt and I oversaw the refurbishment and set up of the new store whilst assisting with sourcing and hiring a complete new Management team to run the Castle Hill store
• I was then offered the Store Management role for the Castle Hill franchise, however after many years of shift work and an inconsistent work/life balance I decided to take a different path in my career.