Summary
Overview
Work History
Education
Skills
Awards
Timeline
Generic

Uyen Nguyen

Melba

Summary

Administration Manager with over 15 years of extensive experience in tertiary education, providing high-level executive, financial, and operational support in complex environments.

Skilled at providing strategic advice and reporting to senior management, contributing to procedures, guidelines development and driving process improvements.

Recognised for excellent interpersonal skills and the ability to guide, support and develop administrative staff.

Overview

14
14
years of professional experience

Work History

School of Medicine and Psychology, The ANU

Administration Manager
05.2023 - Current
  • Provide high-level operational support to the School Manager, ensuring the efficient and effective delivery of administrative services to staff, students, and stakeholders.
  • Supervise a team of administrative staff, providing guidance, support to build capability and culture of service excellence to ensure consistent delivery of priorities across the School.
  • Drive process improvements and implement administrative practices that enhance efficiency, consistency, and alignment with University objectives.
  • Oversee the School’s financial administration including School operational budget, Professional Development funds, forecasting, and monitoring expenditure, ensuring alignment with strategic and operational goals.
  • Coordinate staff recruitment, onboarding, and induction processes, ensuring smooth integration of new staff and honorary appointments.
  • Represent the School in committees, working groups, and negotiations, and contribute to strategic projects including infrastructure planning and program accreditation.
  • Ensure compliance with University policies, governance frameworks, WHS, and equity requirements, supporting a safe, inclusive, and accountable workplace.

Research School of Physics, The ANU

Senior School Administrator, Finance Team Leader
04.2017 - 05.2023
  • Lead and supervised the RSPhys Finance, Store and Purchasing team
  • Responsible to School procurement activities, ensured all payments are processed in a timely manner and in line with the budget, University procurement, expenditure policies, delegation framework and grant contract requirements
  • Supported the School Manager and the academics on school financial management including: budgeting, grant management and reporting. First point of contact for College of Science and Central finance team on School related finance enquiries including but not limited to HERDC, End of Year, FBT, WIP, Asset registration and stock take.
  • Provided high-level advice on a wide range of administrative policies and procedures including procurement/expenditure policies and procedures, travel, VaHA, HR and recruitment, liaising with staff and students and ensuring issues are solved timely.

College of Science and Medicine, The ANU

Senior Finance Officer
03.2021 - 05.2022
  • Responsible for all grant financial management including ARC and non-ARC grants for Fenner School, ICEDS, and Water Institute.
  • Provided high-level advice on a wide range of financial issues to Fenner School Manager, Institute Managers, academics, RM office, and other key stakeholders with all financial-related inquiries including but not limited to salary contribution, overhead, and other grant financial obligations to ensure financial compliance and integrity.
  • Worked closely with academics to support their grant budgeting including pre-and post-award.
  • Provided quarterly, semi-annual and annual financial reports for both ARC and non-ARC grants to ensure the grant expenditures are in line with the grant budgets and meet the grant contractual requirement.
  • Reviewed the grant contracts and advised academics, SM, and Institute Managers on contract terms and conditions to ensure all delegates were aware of their obligations before and after signing the contract.
  • Managed grant milestones and ensured the reports and invoices are fulfilled accordingly.

Research School of Physics, The ANU

Departmental Administrator
05.2011 - 04.2017
  • Provided comprehensive administrative supports to the Heads of the Toroidal Plasma Group, the Space Plasma Group and Power & Propulsion Group in the Plasma Research Laboratory, staff and students.
  • Provided secretariat service to Australian Plasma Fusion Research Facility Board (the H-1 National Research Facility): Arrange Board meeting and travel, compile materials for Annual Reports, prepare agendas, take and distribute minutes, coordinate and follow-up actions arising from meetings.
  • Responded to general departmental enquiries from staff, students, visitors and external clients
  • Contributed to the development of administrative policies and procedures of the office. Provide preliminary interpretation and application advice to ensure the dissemination and understanding of administrative policies and procedures.

Education

MBA, The Australian National University
Canberra
07-2018

Cert IV Procurement
Proleader
02-2018

Bachelor of Commerce (Banking And Finance)
Monash University
06-2004

Skills

  • Leadership & People Management
  • Communication & Interpersonal skills
  • Financial management
  • Problem-solving
  • Strategic and Analytical Thinking
  • Proficient in Enterprise Systems (ES Financials, HRMR, ERMS, ARIES, Insight)

Awards

2016- 2018: Commonwealth Support Scholarship for MBA, 

2001- 2004: Australian Development Scholarship to study Bachelor of Commerce

Timeline

School of Medicine and Psychology, The ANU

Administration Manager
05.2023 - Current

College of Science and Medicine, The ANU

Senior Finance Officer
03.2021 - 05.2022

Research School of Physics, The ANU

Senior School Administrator, Finance Team Leader
04.2017 - 05.2023

Research School of Physics, The ANU

Departmental Administrator
05.2011 - 04.2017

MBA, The Australian National University

Cert IV Procurement

Bachelor of Commerce (Banking And Finance)

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Uyen Nguyen