Vaishnavi J
Melbourne,Australia
Summary
Enthusiastic and accomplished professional with exceptional communication, strategic planning, and decisive decision-making abilities. A seasoned Project Manager with a comprehensive 10 year background encompassing office management, stakeholder engagement, project leadership, and corporate training. Committed to delivering unwaveringly high-quality work across all assignments. Proactively takes initiative to bolster team efforts and contribute to the overall success of the organization.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Project Manager
Elegant Media Pvt Ltd
Melbourne, VIC
12.2023 - Current
- Oversaw and maintained application and web development projects from initiation to deployment
- Managed large-scale fixed-price projects and multiple small-scale flexible projects
- Led a team of project managers, coordinating efforts across multiple concurrent projects
- Conducted client meetings for all projects, ensuring clear communication and alignment
- Simultaneously handled over 25 projects, organizing fortnightly and weekly client meetings
- Created wireframes and provided designs using Figma and Invision for iOS and Android applications, admin management consoles, and websites
- Introduced clients to TestFlight builds and sandbox environments, guiding them through the app submission process and website deployment stages
- Provided insights about sub-domains, hosting services, server infrastructure, and database configurations
- Developed design references to capture client preferences before submitting requirements to the design team
- Collaborated with design and development teams to advance projects through each stage
- Guided clients through project stages, including wireframing, design, development, testing, and finalization
- Created Functional Requirements Documents for each user type involved in the project
- Educated clients on the technical aspects of their app or web app ideas
- Provided handovers to design and development teams, ensuring smooth project progression
- Assisted clients with creating Apple and Google developer accounts for submission and deployment
- Advised clients on cloud space, hosting services, and server options based on project needs
- Managed team allocations using allocation sheets for design and development teams across various projects
- Maintained project records using platforms such as Atlas, Trello, and Invision
- Resolved staff member conflicts
- Cross-trained existing employees
- Managed budgets effectively.
Telecommunications Engineer Intern
EV Sol Pty Ltd
Melbourne, VIC
02.2023 - 10.2023
- Maintained documentation for telecommunication systems, equipment inventory and floor plans
- Coordinated installation of new users and relocations of existing users (Optical fibre splicing, mechanism and build of antennas, power cables and implementation, intricate installation at the server room, etc)
- Worked closely with network administrators and server engineers to deliver quality service
- Interpreted electrical schematics and design documents for system installation and build-out
- Worked on the HOP documentation for all projects
- Visited site and completed field work with experienced telecommunications engineers
- Contacted clients and understood and discussed changes that are to be implemented on site
- Catered to all the requirements from the initiation until project closing
- Handled a total of 8 sites during my tenure at the organization.
Teacher Trainer
Qs School Bay Side
Melbourne, VIC
05.2022 - 09.2023
- Conducted dynamic and engaging Mathematics, English, and Science classes for Year 2 to Year 9 students, fostering a positive learning environment for diverse learning styles
- Online Classes and on-campus classes are conducted every week
- Work cooperatively with other teachers, administrators, and parents to help students reach learning objectives
- Maintain proactive communication channels with parents, students, and faculty, fostering a transparent environment for feedback, progress updates, and collaborative discussions on instructional methodologies.
Education Consultant
Trans Globe Australia
Melbourne, VIC
11.2022 - 04.2023
- Interacted and engaged with over 500 students to provide expert counselling on educational programs
- Processed and managed Visa applications and student enrolment forms for established clients
- Initiated and completed client applications on various portals and documentation for seamless program enrolment
- Maintaining and updating CRM with accurate student information and relevant updates
- Develop and manage student profiles, ensuring up-to-date documentation
- Offer consultative guidance to clients, fostering understanding of ongoing program status and potential discussions
- Establish daily communication channels with universities to stay informed about new courses and fee structures
- Lead meetings and training sessions, providing guidance and support to both team and new hires.
Senior Program and Project Manager
Accenture
, India
07.2020 - 06.2022
- Led and facilitated weekly meetings with internal and external stakeholders to ensure seamless communication
- Managed project documentation and reports, closely tracking progress and milestones for more than 5 projects during tenure
- Conducted personalized stakeholder meetings to address challenges and drive continuous improvement
- Proactively maintained risk registers to identify and mitigate potential issues
- Hosted comprehensive project status calls, promoting team alignment and understanding
- Cultivated innovative environment by encouraging team contribution and adeptly managing conflicts
- Collaborated with project sponsors to address cost discrepancies and resolve module-specific issues.
Project Coordinator and Certified Corporate Trainer
Microland India Pvt Ltd
India
07.2019 - 03.2020
- Conducted comprehensive training sessions for over 700 project team members, ensuring skill enhancement and project alignment
- Led weekly meetings with internal and external stakeholders to foster communication and project progress tracking
- Delivered constructive feedback to over 60 project members every week, facilitating continuous improvement and performance optimization
- Provided in-depth training on application usage, enhancing team proficiency and productivity
- Maintained meticulous trackers to monitor milestones and individual contributions, ensuring project timeline adherence
- Orchestrated interviews, project, and program training activities, fostering team development and knowledge sharing
- Regularly updated clients on project status through clear and concise weekly communications.
Project Coordinator and Certified Corporate Trainer
Hewlett-Packard
, India
11.2018 - 07.2019
- Led Vitality training for engineers across APJ, EMEA, and NORAM regions
- Facilitated effective communication between Management and the training department, ensuring project alignment
- Managed stakeholder relationships, resource allocation, and project outcomes to optimize performance and customer satisfaction
- Analyzed critical reporting metrics for data-driven decision-making and continuous improvement
- Maintained organized project documentation and deliverables with version control
- Proactively identified and resolved barriers to successful project completion, emphasizing subcontractor issue resolution.
Project Coordinator and Certified Corporate Trainer
Microland India Pvt Ltd
India
07.2017 - 07.2018
- Led data collection and input efforts, collaborating with project stakeholders for accurate information management
- Derived organizational objectives through strategic analysis of consumer feedback, observations, and surveys
- Spearheaded robust quality assurance program, encompassing on-site assessments, audits, and customer surveys
- Provided incisive progress assessments to senior management, ensuring informed decision-making
- Maintained transparent communication with Project Managers and Customers, delivering weekly performance updates
- Skillfully managed project timelines and workflows to ensure on-schedule execution
- Delivered impactful presentations to clients and project members, fostering clear understanding of project scope, progress, and outcomes.
Senior Corporate and Product Trainer
Infosys India Pvt Ltd
India
01.2016 - 05.2017
- Pioneered dynamic training initiatives, integrating online modules, interactive software, and language labs for continuous employee development and lasting excellence
- Developed comprehensive curricula and assessments for key training courses, including Aptitude, Employee Awareness, Soft Skills, and Corporate Etiquette
- Led training sessions for 1500+ employees, encompassing project objectives, technical requirements, and Soft Skills proficiency
- Oversaw manual creation adhering to rigorous company standards, catering to varying employee grades
- Guided and integrated new hires into diverse roles, ensuring a smooth transition and alignment with organizational expectations.
IT Analyst and Process Trainer
IBM India PVT LTD
India
11.2014 - 12.2015
- Collaborated with global end users to diagnose and resolve application issues, ensuring smooth functionality
- Delivered comprehensive process training, emphasizing data protection and error reduction best practices
- Adapted methodologies to meet evolving industry needs, ensuring relevance and strategic alignment
- Monitored team tasks, identified inefficiencies, and formulated targeted process-oriented training
- Conducted essential soft skills and process training for new hires and team members
- Investigated and resolved critical system issues, optimizing usability and customer experience
- Participated in internal audits to ensure quality and effective soft skills management
- Proficiently troubleshooted and resolved malfunctions in systems and programs.
Human Resources Assistant and Project Coordinator
Microsoft
India
06.2014 - 11.2014
- Coordinated implementation of people-related services, policies, and programs through departmental staff
- Assisted senior management in key decisions by developing performance and compensation reports with improvement recommendations
- Oversaw HR needs for 200+ employees across the country
- Conducted recruitment drives for technical and non-technical positions
- Conducted interviews alongside senior management
- Managed internal communications and correspondence, enhancing office efficiency.
Education
Master of Engineering in Telecommunications Engineering -
Melbourne Institute of Technology (MIT)
Melbourne, VIC06.2024
Bachelor's degree in Electronics Engineering -
Sai Ram Institutions
Bengaluru, Karnataka05.2014
Skills
- APIs
- Project management
- UI design
- Project Server
- Application development
- Program management
- Application support
- Agile
- Microsoft Project
- Management
- Web development
- Network Architecture
- Scrum
- Information Security
- AWS
- Training & development
- Technical project management
- Cloud security
- Cybersecurity
- Server management
Certification
- CAPM
- PMP
- PMI-ACP
Timeline
Project Manager
Elegant Media Pvt Ltd
12.2023 - Current
Telecommunications Engineer Intern
EV Sol Pty Ltd
02.2023 - 10.2023
Education Consultant
Trans Globe Australia
11.2022 - 04.2023
Teacher Trainer
Qs School Bay Side
05.2022 - 09.2023
Senior Program and Project Manager
Accenture
07.2020 - 06.2022
Project Coordinator and Certified Corporate Trainer
Microland India Pvt Ltd
07.2019 - 03.2020
Project Coordinator and Certified Corporate Trainer
Hewlett-Packard
11.2018 - 07.2019
Project Coordinator and Certified Corporate Trainer
Microland India Pvt Ltd
07.2017 - 07.2018
Senior Corporate and Product Trainer
Infosys India Pvt Ltd
01.2016 - 05.2017
IT Analyst and Process Trainer
IBM India PVT LTD
11.2014 - 12.2015
Human Resources Assistant and Project Coordinator
Microsoft
06.2014 - 11.2014
Master of Engineering in Telecommunications Engineering -
Melbourne Institute of Technology (MIT)
Bachelor's degree in Electronics Engineering -
Sai Ram Institutions
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