Vana Kleftouris
Glen Iris
Summary
Highly motivated and dedicated Business Executive with a broad range of experience across financial and operational management, strategic executive support, and business analysis.
In my current and previous roles, my ability to meet critical business deadlines and manage conflicting priorities, whilst maintaining the highest quality of work has gained me respect amongst managers and work colleagues from all facets of the business.
Overview
31
31
years of professional experience
Work History
Executive Assistant / Office Operations Manager
Nissaba
03.2024 - Current
- Conduct financial and operational analysis to support executive decision-making
- Support budgeting, forecasting, and variance analysis
- Manage executive schedules to optimise time and priorities.
- Identify process improvements and operational efficiencies to streamline workflows
- Prepare high-level correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Act as the primary point of contact between executives, internal teams, and external stakeholders, maintaining confidentiality and discretion.
Operations / General Manager
OMNI Footwear
08.2020 - 12.2023
- Directed and led cross functional operations across wholesale, retail, and e-commerce divisions generating ~$18M annual sales.
- Oversaw financial management, budgeting, and cashflow, ensuring sustainable growth and operational efficiency.
- Managed HR across the company, including payroll, performance management, retrenchments, and post-COVID workforce restructuring.
- Negotiated improved commercial leases with major landlords (Vicinity, Jen Retail, Scentre Group) and managed both store openings and closures.
- Maintained and substantially enhanced key relationships with logistics providers, freight forwarders, suppliers, and banking partners.
Finance and Office Manager
OMNI Footwear
06.2016 - 08.2020
- Produced detailed financial and performance reporting for executive decision-making.
- Implemented improved reporting systems and migrated online retail to Shopify.
- Managed banking relationships, securing funding and trade finance facilities.
- Oversaw risk assessment, contingency planning, and cashflow forecasting.
Office Management / Accounts Administrator
OMNI Footwear
01.2013 - 06.2016
- Managed end-to-end finance operations, including AR/AP, reconciliations, payroll, and cashflow.
- Introduced new accounting systems and strengthened internal controls.
- Coordinated trade finance operations and foreign exchange requirements.
Various Roles in Sales, Commercial Analysis & SAP Leadership
BOSCH Australia
01.1995 - 01.2013
- Sales Controlling & Commercial Specialist 2007 - 2013
- Sales Analyst (reporting directly to Sales GM) 2004 - 2006
- Research and Development Controller 2002 - 2003
- SAP implementation – Business interface Automotive Sales 2000 - 2002
- Commercial Manager – Ford Sales team 1998 - 2000
- Sales & Marketing Analyst 1996 - 1998
Sales Controlling & Commercial Coordination Specialist
BOSCH Australia
- Managed $500M Original Equipment division’s commercial reporting, pricing, budgeting, and executive communications
- Supported global systems (KPIs, planning tools), and advised on contract terms and profitability
- Delivered strategic insights leading to executive bonuses via KPI reporting
- Implemented an SAP pricing database and master data controls
- Improved commercial coordination across finance and logistics
Sales Analyst / Key Projects Manager
BOSCH Australia
- Developed best-practice sales acquisition processes
- Implemented 5S and improved profitability tracking
Research & Development Controller
BOSCH Australia
- Managed $500M R&D budgets and ACIS submissions, securing over $22M in returns
SAP Implementation Leader (Phase 3)
BOSCH Australia
- Led OE Sales team through SAP rollout; ensured zero downtime on go-live
Commercial Account Manager – Ford Sales Team
BOSCH Australia
- Handled $70M Ford account; improved margins and introduced new FX structures
Sales & Marketing Analyst / Assistant
BOSCH Australia
- Delivered market analysis and executive budget presentations
Education
Bachelor of Economics -
Monash University
01.1995
VCE - undefined
Commoora Secondary College
01.1990
Skills
- Adept analytical skills combined with great attention to detail
- Ability to engage all levels of management, key stakeholders and work colleagues
- Strategic Budgeting, Forecasting & Profitability Analysis
- Business System Implementation SAP (SD, CO-PA, Master Data, Reporting), Shopify, Website platforms
- End-to-End Business Process Improvement
- Accounts Payable/Receivable Management
- FX & Contract Negotiation
Professional Development
- Leadership Development (LEAD Program)
- Negotiation & Commercial Law
- Business Simulation & Finance for Non-Finance
- Bosch Sales System (BSS-K)
- Microsoft Office (Advanced Excel, PowerPoint, Word)
Hobbies and Interests
I enjoy travelling, watching sports and nice dinners., I try and stay active with regular yoga classes and long walks which usually finish with a coffee at one of our local cafes.
Timeline
Executive Assistant / Office Operations Manager
Nissaba
03.2024 - Current
Operations / General Manager
OMNI Footwear
08.2020 - 12.2023
Finance and Office Manager
OMNI Footwear
06.2016 - 08.2020
Office Management / Accounts Administrator
OMNI Footwear
01.2013 - 06.2016
Various Roles in Sales, Commercial Analysis & SAP Leadership
BOSCH Australia
01.1995 - 01.2013
Sales Controlling & Commercial Coordination Specialist
BOSCH Australia
Sales Analyst / Key Projects Manager
BOSCH Australia
Research & Development Controller
BOSCH Australia
SAP Implementation Leader (Phase 3)
BOSCH Australia
Commercial Account Manager – Ford Sales Team
BOSCH Australia
Sales & Marketing Analyst / Assistant
BOSCH Australia
VCE - undefined
Commoora Secondary College
Bachelor of Economics -
Monash University
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