Vanessa Lawry
Melbourne,VIC
Summary
An enthusiastic, self-motivated, driven, and passionate professional, competent in juggling the demands of a dynamic high performing workplace, a proactive self-starter, multi taster with strong integrity, high attention to detail, excellent communication skills with a proven track record in providing exceptional high-level confidential support to C-suite leaders, internal, external stakeholders and members of the board.
Overview
23
23
years of professional experience
Work History
Executive Assistant to CEO / Office Manager
Australian Grand Prix Corporation
Melbourne, VIC
12.2019 - 02.2022
- Professional high-level email, diary support to CEO, executive leadership team, Chairman and board members
- Priority contact for guests, executives, board members, stakeholders, clients, VIP's, Government officials
- Co-managed two International high-profile events from execution, planning, communication, supplier coordination
- VIP hospitality arrangements for F1 Australian Grand Prix and Australian Motorcycle Grand Prix
- Managed suppliers, venues, invitations, guest lists for events schedule
- Coordinated all domestic, international travel requirements.
- Collation and distribution of monthly board papers, business plans, agendas and report preparation
- Office Management:
- Managed 2 admin staff - Office coordinator, receptionist.
- Building management, facilities supervision and maintenance point of contact
- Office supplies and expenditure, vendor Invoice processing
- Couriers, locally and internationally
- Outgoing, incoming calls, enquiries, mail internal, external distribution
- IT equipment ordering
- Car Park allocations
- Staff visitor, security pass asset lists
- Recruitment, onboarding of new staff, event staff
- Reception roster & cover
- Contract negotiation - travel related.
- Credit card reconciliation
- Account management of subscriptions, platforms, client data base lists
- Set up of board, meeting rooms, catering, IT set up.
Executive Assistant to CEO, Group Managing Director
Probuild Constructions
Melbourne, VIC
10.2018 - 12.2019
- Provided effective, efficient management of inbox, calendar and appointment scheduling.
- Prepare and edit correspondence, communications, presentations, agendas, weekly reports.
- Scheduled monthly board meetings, prepared board packs for the CEO, CFO and extended executive team.
- Coordinate with overseas shareholders, itinerary, accommodation, meeting schedules
- Arranged domestic and international travel and accompanying staff, stakeholders.
- Supported CFO on preparation of operational budgets, banking, finance related requirements.
Executive Assistant to Chief Underwriting Officer
Insurance Australia Group
Melbourne, VIC
09.2010 - 10.2018
- Extensive management of executive schedule, diary, and email management
- Comprehensive domestic, international travel arrangements and visa sourcing
- Effective running of leadership meetings, collate, and distribute management minutes, reports.
- Maintained Internal, external stakeholder relationships.
- Management of all team business events, leadership conferences, meetings
- Invoice preparation, processing, corporate credit cards & reconciliation
- Compliance, operational audit preparation requirements
- Maintained operational filing system for Org Charts, data & training registers.
- Onboarding of new staff, IT set up coordination.
Executive Assistant to Digital Marketing Director
Village Road Show Limited
Melbourne, VIC
05.2009 - 09.2010
- Managed conflicting diary's, extensive email management and Executive leadership team communications.
- Managed event projects, promotions, product launches, conferences, media, and publicity interviews
- Extensive domestic and international travel management
- Extensive client Liaison, internal, external stakeholder and relationship building.
- Marketing initiatives, managing content industry award submissions, advertisements & awards.
Executive Assistant to Managing Director / Chairman
Whybin TBWA
Melbourne, VIC
10.2007 - 05.2009
- Extensive calendar management across multiple time zones, appointment scheduling, coordination
- Effective running of leadership team meetings, collate and distribute management reports.
- Comprehensive domestic and international travel & visa arrangements
- Coordinated business events, town halls, conferences, media interviews.
- Delivering marketing initiatives of content, award submissions and advertisements
Executive Assistant to Marketing Director
Foster's Group
Melbourne, VIC
09.2005 - 10.2007
- Extensive high-level diary management and executive leadership team support
- Monitor, screen, respond distribute all incoming emails, call and ad-hoc requests.
- Managed event projects, promotions, product launches, conferences, media, and publicity interviews
- Effective running of leadership meetings, reports, agendas, and correspondence
- Maintained effective internal and external stakeholder relationships.
- Delivered all aspects of marketing events, internal, external including social, community.
Executive Assistant to Managing Director
Hewlett Packard Corporation
Munich Germany / Zurich Switzerland
12.1998 - 09.2005
- Complex diary, calendar management across Europe, Middle East, African and Asia time zones
- Proactively managed business requests and complex needs of the executive.
- Comprehensive domestic, international travel arrangements and visa preparation
- High level event, conference, meeting coordination and management
- Effective preparation and running of leadership meetings across multiple time zones
- Composition editing & review of confidential correspondence
Skills
- High attention to detail in handling all scenarios with extreme discretion, confidentiality
- Impeccable reputation as a reliable, dedicated right-hand person to their executive, team & staff
- Highly adaptable, key communication skills, time management expertise with high diligence, competence & accuracy
- Meticulous at managing continuous, competing priorities, deadlines of a fast-moving & ever-changing environment
- Plays a crucial role in representing the executive leadership team with delivering timely and considered outcomes for the business
Temp Assignments
- Executive Assistant to Executive General Manager Retails Sales, Marketing & Partnerships, Bega Group. Oct 2023 to current
- Executive Assistant to Executive Director Marketing, Communications & Partnerships, Parks Victoria. June 2023 - Oct 2023
- Executive Assistant to Chief Events Officer, Tennis Australia. Nov 2022 - June 2023
- Executive Assistant to Chief Commercial Officer, Melbourne Exhibition & Convention Centre.
Feb 2022 - Nov 2022
Timeline
Executive Assistant to CEO / Office Manager
Australian Grand Prix Corporation
12.2019 - 02.2022
Executive Assistant to CEO, Group Managing Director
Probuild Constructions
10.2018 - 12.2019
Executive Assistant to Chief Underwriting Officer
Insurance Australia Group
09.2010 - 10.2018
Executive Assistant to Digital Marketing Director
Village Road Show Limited
05.2009 - 09.2010
Executive Assistant to Managing Director / Chairman
Whybin TBWA
10.2007 - 05.2009
Executive Assistant to Marketing Director
Foster's Group
09.2005 - 10.2007
Executive Assistant to Managing Director
Hewlett Packard Corporation
12.1998 - 09.2005