Vanessa Livermore
Engadine
Summary
Experienced Payroll Officer with a diverse background in retail, logistics, the food industry, and aged care. Demonstrates exceptional attention to detail, organizational prowess, and strong planning skills. Thrives in a fast-paced, deadline-driven environment and maintains a high level of accuracy while processing payroll for up to 3000 team members. Adaptable and flexible when handling large volumes of timesheets and adjustments. Proficient in various payroll software systems including Preceda, MS Office and moire. Possesses excellent problem-solving abilities and a keen understanding of interpreting EBA's accurately.
Overview
27
27
years of professional experience
Work History
PAYROLL OFFICER
NATIONAL DENTAL CARE
10.2024 - Current
- Reporting to the Payroll Manager, I am responsible for importing timesheets for numerous dental practices across Australia in 2 fortnightly pay runs
- Systems used: Greentree, Time Target, Human Force, POD, MS Office
- Importing timesheets and sign off on payment for approx
- 1000 employees across 2 companies
- Manual checks of system failures/errors to ensure accurate payment of team
- Maintaining accurate pay records and employee records
- Responding to a large volume of emails
- System performance and accuracy audits
PAYROLL OFFICER
LINX CARGO CARE
11.2022 - 10.2024
- Reporting to the Payroll Manager, I am responsible for importing timesheets for 4 stevedore sites across 4 states for approx
- 350 employees on a weekly payroll across 4 sites
- Systems used: Preceda, Kronos, MS Office
- Importing timesheets and sign off on payment
- Interpretating Enterprises Agreements over 4 sites and states (NSW, VIC, SA, WA), with general knowledge of 6 others as back up for colleagues
- Liase with site contacts
- Implementation of processing notes
- Assist colleagues with management of their sites
- Maintaining accurate pay records and employee records
- Responding to a large volume of emails
- System performance and accuracy audits
PAYROLL TEAM LEAD
HUNGRY JACKS
03.2022 - 10.2022
- Reporting to the Payroll Manager, I am responsible for overseeing 9 team members processing end to end pays for approx 18000 on a weekly basis
- I am also responsible for the monthly salaries of approx
- 3000 employees across 5 entities
- Systems used: Preceda, Jedi, MS Office
- Checking accuracy and sign off on payment for approx
- 18000 employees across Australia
- End to end payroll processing for approx
- 3000 monthly employees
- Provide project support to Payroll Manager for new system implementation
- Coaching and Mentoring Team
- Maintaining accurate pay records and employee records
- Responding to a large volume of emails
- System performance and accuracy audits
SENIOR PAYROLL OFFICER
ILLAWARRA RETIREMENT TRUST - IRT
09.2021 - 03.2022
- Reporting to the Payroll Manager, I am responsible for processing end to end pays for approx 3000 in a team of 4 colleagues on a fortnightly basis
- Systems used: SyncPay, My Central, Emplive, MS Office
- End to end payroll processing
- Processing Parental Leave including Government Parental payments
- Workers Compensation processing
- Maintaining accurate pay records and employee records
- Responding to a large volume of emails
- Processing large volume of pay adjustments
- System performance and accuracy audits
PAYROLL MANAGER
EMPLOYSURE
02.2019 - 08.2021
- Reporting to the Head of Finance, I am responsible for processing end to end pays for approx 800 staff in Australia and 150 in New Zealand on a fortnightly basis
- Systems used: Preceda, MS Office
- End to end payroll processing
- Processing a large number of new hires, terminations
- Processing Parental Leave
- Maintaining accurate pay records and employee records
- Responding to a large volume of emails, updating information and new employee details
- Preparing of fortnightly payroll journals, accruals and GL reports
- Month end processing
- Balancing Super Reconciliation with Finance Reports and making payments to Clearing House
- Payroll tax reconciliation for 3 entities Australia wide
PAYROLL OFFICER
BRAS N THINGS
03.2017 - 02.2019
- Reporting to the Payroll Manager, I am responsible for 170+ stores in Australia and New Zealand processing end to end pays for approx 1200 team members, expanding to 1700 at Christmas
- Systems used: Preceda, Etivity, MS Office
- End to end payroll processing
- Processing a large number of new hires, terminations and a small number of redundancies
- Accurately importing timesheets from Etivity to Preceda taking into account national and state public holidays on a weekly basis
- Processing Parental Leave and Workers Comp payments
- Maintaining accurate pay records and employee records
- Responding to a large volume of emails, updating information and new employee details
- Preparing of weekly payroll journals, accruals and GL reports
- Balancing Super Reconciliation with Finance Reports and making payments to Clearing House
- Interpreting the EBA with regard to shift penalties and making decisions on pay levels
- Month end and year end processing
- Ad hoc reporting to Government Agencies eg Gender Equality Reports
PAYROLL OFFICER
OPAL AGED CARE
11.2015 - 03.2017
- Reporting to the Payroll Manager, I was responsible for effectively processing fortnightly payroll for 17 different facilities covering approx
- 1800 employees and assisting colleagues to ensure pay accuracy for over 7000 employees
- Systems used: Preceda, EmpLive, Sysaid, MS Office
- Processing employee data and adjustments, terminations, redundancies and closing pays
- Entering a large number of new employees
- Checking import files from EmpLive before uploading to Preceda
- Checking exception reports, variances and reporting on these
- Ensuring strict timelines were met
- Maintaining accurate pay records and employee records
- Processing maternity leave payments
- Responding to a large volume of email enquiries
SENIOR PAYROLL OFFICER
TALENT 2 – Outsourced Payroll Provider
02.2015 - 11.2015
- Reporting to the Team Leader, I was responsible for effectively processing fortnightly payroll for numerous clients and overseeing a small team to ensure accurate pays for a total of 40 pay groups
- System used: Alesco
- Collating employees salary deductions for timely payment
- Setting up payroll checklists and pay period folders for the team
- Maintaining accurate pay records and employee records
- Processing leave applications
- Other responsibilities were similar to those in above role
PAYROLL OFFICER
BROWNES DAIRY
12.2012 - 02.2015
- Reporting to the HR Director, I was responsible for processing the monthly and weekly payroll, preparing weekly and monthly reports to the relevant Department heads and paying creditors, including payroll tax
- Moved payroll from outsourced company to in-house saving money and using resources more efficiently
- Reporting business spend on temporary staff, resulting in significant cost savings
- Learning payroll end to end processes and gaining a thorough understanding of all Tax and Superannuation laws
- Assisting staff with payroll and HR related enquires
- Interpreting and understanding 4 different EBA’s
- Maintaining leave records
- Ensured compliance with Workers Compensation payments and reconciliations
- Dealt with creditor payments within relevant deadlines
CDC SENIOR ADMINISTRATION OFFICER
BROWNES DAIRY
04.2011 - 12.2012
- Reporting to the Logistics Manager I was responsible for processing payroll, plant maintenance, and assisting the Logistics Manager with project works
- Ensuring timesheets were completed before deadline
- Assisting staff with payroll related enquiries
- Ensuring all mobile plant and equipment was in safe working condition
- Ensuring all trades personnel had completed site safety inductions
- Assisting transport planner in meeting truck/train schedules
RECEPTIONIST/BOOKKEEPER
TARA UNIFORMS
05.2010 - 04.2011
- Reception duties including client relations
- Invoicing
- Receipting payments
- Reconciling bank accounts and credit cards
APPROVED SUPERVISOR (shift work)
CASSON HOUSE
04.2009 - 05.2010
- Responsible for the care of approx 80 live-in residents and their day to day living needs with direct responsibility for approx 40 residents and 3 staff
- Distributing medication and documented all medical and behavioural information
- Performed limited counselling
- Resident entertainment
PA to General Manager Engineering Services And Projects
XSTRATA COPPER
11.2008 - 02.2009
- Compiling highly sensitive, confidential monthly reports for Department Heads and CEO
- Reconciling credit cards and other expenditure
- Compiling costing reports including apprentice budgets and equipment hire etc
- Travel bookings, calendar maintenance
- Project reports and updates
- Re-organised filing system into various categories that led to easy retrieval of information and increased efficiency
- It also became a model that was rolled out to other departments
- Minute taking and distribution
ADMINISTRATIVE ASSISTANT
AERCO
06.2008 - 10.2008
- Data entry into QuickBooks, invoice and payment administration
- Customer service and enquiries, reviewing customer requests
- Job planning and costing
- Planning technicians daily schedule
CLIENT SERVICE OFFICER (Contract)
DEPARTMENT OF TOURISM – REGIONAL DEVELOPMENT & INDUSTRY
04.2008 - 06.2008
- Client service and evaluation of client needs
- Basic Finance processing, banking in SAP
- Project support for staff
SENIOR SALES & SERVICE CONSULTANT, SUBJECT MATTER EXPERT, TRAINER, COACH & MENTOR
MBF AUST LTD NSW
01.1998 - 01.2007
- Learned MBF’s new computer system rolled out on a state by state basis and together with a small group constructed a Guideline to assist all national staff
- Appointed subject matter expert and travelled to each state to coach new staff on the system and report on teething problems
- Relocated to Tasmania for a period of 6 months to deal with challenging issues during the computer system implementation
- Facilitating training program for 25 new recruits, coaching and mentoring of new team members
Education
Scholl Certificate -
Berkeley High School
11-1993
Skills
- Payroll processing
- Employee relations
- Payroll deductions
- Payroll tax filing
- Data entry
- Documentation requirements
- Year-end procedures
- Tax compliance
- Reporting
- Payroll management
- Period-end reporting
- Payroll reconciliation
Timeline
PAYROLL OFFICER
NATIONAL DENTAL CARE
10.2024 - Current
PAYROLL OFFICER
LINX CARGO CARE
11.2022 - 10.2024
PAYROLL TEAM LEAD
HUNGRY JACKS
03.2022 - 10.2022
SENIOR PAYROLL OFFICER
ILLAWARRA RETIREMENT TRUST - IRT
09.2021 - 03.2022
PAYROLL MANAGER
EMPLOYSURE
02.2019 - 08.2021
PAYROLL OFFICER
BRAS N THINGS
03.2017 - 02.2019
PAYROLL OFFICER
OPAL AGED CARE
11.2015 - 03.2017
SENIOR PAYROLL OFFICER
TALENT 2 – Outsourced Payroll Provider
02.2015 - 11.2015
PAYROLL OFFICER
BROWNES DAIRY
12.2012 - 02.2015
CDC SENIOR ADMINISTRATION OFFICER
BROWNES DAIRY
04.2011 - 12.2012
RECEPTIONIST/BOOKKEEPER
TARA UNIFORMS
05.2010 - 04.2011
APPROVED SUPERVISOR (shift work)
CASSON HOUSE
04.2009 - 05.2010
PA to General Manager Engineering Services And Projects
XSTRATA COPPER
11.2008 - 02.2009
ADMINISTRATIVE ASSISTANT
AERCO
06.2008 - 10.2008
CLIENT SERVICE OFFICER (Contract)
DEPARTMENT OF TOURISM – REGIONAL DEVELOPMENT & INDUSTRY
04.2008 - 06.2008
SENIOR SALES & SERVICE CONSULTANT, SUBJECT MATTER EXPERT, TRAINER, COACH & MENTOR
MBF AUST LTD NSW
01.1998 - 01.2007
Scholl Certificate -
Berkeley High School
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