Vanessa William Kadiat
LAE,MOROBE PROVINCE
Summary
Dynamic HSE Administrator with proven expertise in data analysis and project management at Santos. Recognized for enhancing operational efficiency and compliance through innovative inventory management and financial reporting strategies. Adept at fostering team collaboration and driving impactful business decisions, ensuring a proactive approach to organizational success.
Overview
14
14
years of professional experience
Work History
HSE Administrator
Santos
Iagifu Ridge
04.2023 - Current
- Oversaw inventory management, including ordering office supplies and equipment maintenance.
- Wrote and submitted reports on industry trends, prompting managers to develop business plans.
- Administered benefits programs, including health insurance and retirement plans.
- Developed spreadsheets to track project progress, budgets and other related data.
- Conducted performance evaluations and recommended training programs for staff development.
- Identified needs of customers promptly and efficiently.
- Monitored emails, sorted mail and distributed correspondence accordingly.
- Monitored operations and reviewed records and metrics to understand company performance.
- Identified areas for improvement, narrowing focus for decision-makers in making necessary changes.
- Monitored payroll, credit card purchases and invoicing to prevent financial errors.
- Managed office supplies inventory and placed orders when necessary.
- Maintained filing system for important documents such as contracts and invoices.
- Assisted in the recruitment process, from posting job ads to organizing interviews and onboarding new hires.
- Utilized document management system to organize company files, keeping up-to-date and easily accessible data.
- Monitored budget expenditures and prepared financial reports for review by management.
- Compiled statistical data from various sources for analysis.
- Assisted in the development of new administrative systems, procedures and policies.
- Ordered office supplies as needed to maintain adequate inventory levels.
- Greeted visitors in a courteous manner and directed them to the appropriate office or person.
- Greeted visitors upon arrival at the office and directed them accordingly.
- Summarized and analyzed data from sources to create detailed documents, reports and high-level presentations.
- Developed tracking systems for departmental projects and initiatives.
- Maintained office supplies by checking inventory and ordering items.
- Compiled and prepared reports and presentations for internal and external meetings, ensuring accuracy and professionalism.
- Compiled data from multiple sources into spreadsheets or databases for analysis.
- Reviewed employees' work to check adherence to quality standards and proper procedures.
- Assisted with onboarding of new employees by providing information packets and training materials.
- Prepared agendas and took notes at meetings to archive proceedings.
- Assisted executives with personal tasks and scheduling to optimize their time management and productivity.
- Worked with finance department to file receipts and reimbursements.
- Oversaw travel arrangements for staff, including flight bookings, accommodations, and itineraries, optimizing budget and preferences.
- Scheduled travel arrangements for business trips, conferences, and other events.
- Organized and maintained filing systems for sensitive documents.
- Gathered, entered and updated data to maintain departmental records and databases.
- Maintained comprehensive databases and filing systems, both electronic and paper, to ensure information is organized and easily accessible.
- Provided administrative support to various departments within the organization.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills.
- Updated and maintained databases with current information.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Provided support during pre-trip preparations such as visa applications.
- Organized group travel arrangements, coordinating logistics for seamless travel experiences.
- Booked transportation and hotel reservations using computer or telephone.
- Coordinated ground transportation to and from accommodations for clients.
- Updated corporate traveler profiles with current information for optimal recordkeeping.
- Printed or requested transportation carrier tickets using computer printer system or system link to travel carrier.
- Developed personalized travel itineraries based on clients' preferences and budget.
- Reviewed team sales, itineraries and packages to verify compliance with travel regulations and internal policies.
Senior Administration Officer
Nacap PNG Limited
Angore
01.2023 - 03.2023
- Prepared presentations, reports, memos, letters and other documents as required.
- Aligned curriculum, instruction and assessment tools to support teacher development.
- Organised events such as staff meetings, seminars or workshops.
- Managed office equipment maintenance and repairs for continual, smooth operation.
- Processed invoices according to standard operating procedures.
- Created and implemented administrative processes and procedures to prioritize job tasks and establish personnel responsibilities.
- Provided administrative support to the executive team and senior staff members.
- Prepared presentations and reports.
- Planned and controlled budgets for contracts, equipment and supplies.
- Drafted professional business letters and emails.
- Maintained employee payroll records and processed payroll data accurately.
- Maintained accurate attendance records for payroll purposes.
- Processed payroll documentation accurately and efficiently.
- Managed weekly payroll duties and submitted data to payroll contractor.
- Prepared payroll data for submission to external payroll service provider.
- Supported payroll processing by preparing payroll related journal entries.
- Processed employee timesheets according to payroll deadlines.
- Handled staff payroll problems and issues.
- Reviewed and approved timesheets for payroll processing.
Health Security Environment and Safety Advisor
Angore
01.2022 - 01.2023
- Evaluated written JSAs and job permits to check compliance.
- Managed safety and health programs, enforcing compliance with occupational health and safety regulations.
- Inspected premises to identify safety issues and non-conformity.
- Conducted site inspections and audits, recording findings and recommending corrective actions on final reports.
- Assisted in developing risk assessment programs for identifying workplace hazards.
- Developed and implemented health, safety and environmental policies and procedures in accordance with applicable regulations.
- Conducted regular inspections of facilities to check compliance with fire, hazard and safety guidelines.
- Conducted safety briefings to inform crews of safety hazards.
- Developed and created materials for new employee health and safety orientations.
- Supported health and safety technicians aligned to facility by providing guidance, coaching and direction.
- Maintained adequate supply of approved safety and PPE supplies for work force.
- Analyzed statistical data collected from various sources such as OSHA logs and injury reports for trends and patterns.
- Maintained records of all safety-related activities including training records, incident reports.
- Investigated adequacy of ventilation, exhaust equipment or lighting potentially affecting employee health and performance.
- Ensured that appropriate personal protective equipment is provided to employees as required by law.
Site Administrator
Monadelphous PNG
Lihir, New Ireland Province
01.2021 - 01.2022
- Front End Recovery Project
- Liaised between project management and construction teams to facilitate effective communication.
- Prepared and planned worksites to help jobs run smoothly.
- Delegated work to staff, setting priorities and goals.
- Organized and tracked inventory of job site materials and tools, relaying issues to team.
- Coordinated with external contractors and vendors, ensuring timely delivery of services and materials.
- Maintained accurate attendance records for payroll purposes.
- Maintained employee payroll records and processed payroll data accurately.
- Maintained accurate payroll records for audit purposes.
- Supported professionals with employee payroll and scheduling.
- Provided administrative support for payroll processing activities.
- Handled staff payroll problems and issues.
Safety Advisor & Data Analyst
Oil Search
Ridge Camp, Southern Highlands Province
01.2015 - 01.2020
- Participated in the investigation of serious injuries or fatalities resulting from a workplace accident and incident.
- Managed safety and health programs, enforcing compliance with occupational health and safety regulations.
- Coordinated activities related to emergency preparedness such as fire drills, evacuation plans.
- Prepared written reports summarizing investigations into accidents and incidents involving injury or illness.
- Identified, documented and recommended corrective procedures for safety concerns.
- Maintained adequate supply of approved safety and PPE supplies for work force.
- Participated in business safety committee meetings and health and safety audits.
- Conducted site inspections and audits, recording findings and recommending corrective actions on final reports.
- Managed inventory and supplies to ensure materials were available when needed.
- Worked effectively in team environments to make the workplace more productive.
Procurement Clerk
Trukai Industries Limited
01.2012 - 01.2015
- Gathered, input, and analyzed data to evaluate trends and make proactive adjustments to policies.
- Researched new potential sources of supply and evaluated them based on product quality, reliability, price competitiveness.
- Coordinated with vendors on order status inquiries, changes or cancellations when required.
- Assessed department needs and implemented plans for sourcing supplies.
- Investigated and analyzed client complaints to identify and resolve issues.
- Provided support in preparing requests for proposals from vendors.
- Organized supplier visits for management review purposes.
- Worked with cross-functional teams to achieve goals.
- Conducted routine maintenance and repairs on mechanical systems and industrial equipment.
Commercial Assistant
Express Freight Management
01.2011 - 01.2012
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Managed databases and ensured the accuracy of business-critical information.
- Developed promotional materials such as brochures, flyers, presentations. to support marketing efforts.
- Communicated effectively with all stakeholders involved in each transaction.
- Performed basic accounting duties for clients to maintain fully compliant and accurate records.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Coordinated daily operations of the commercial department to ensure efficient workflow.
- Conducted market research to identify new business opportunities and trends in the industry.
- Implemented efficient filing storage system to improve team storage and retrieval processes.
- Organized and maintained customer records, including contact information and purchase histories.
- Supported sales team by generating leads and preparing sales materials and presentations.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Improved new business acquisitions by creating dynamic sales presentations.
- Analyzed customer feedback surveys to improve service quality and customer satisfaction levels.
- Provided administrative support to sales team members, such as generating reports or managing data entry tasks.
- Targeted potential and past clients to identify new business opportunities.
- Collaborated with other departments to ensure timely delivery of goods and services to clients.
- Developed and maintained client relationships through regular communication and excellent service.
- Performed market research to assess competitors' sales and customer acquisition methods.
- Developed and maintained operational manuals and training guides for staff.
- Took detailed notes in meetings and disseminated information afterward.
- Assisted in development of automated reporting system to improve data accuracy.
- Performed other duties as assigned by supervisor or manager.
- Provided technical assistance regarding product specifications and features when needed.
- Managed daily operations, ensuring efficient workflow and adherence to company policies.
- Assisted in the preparation of commercial contracts and agreements, ensuring accuracy and compliance with applicable laws.
- Coordinated logistics for business events, including conferences and meetings.
- Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Facilitated meetings, preparing agendas and documenting key decisions and action items.
- Collaborated with cross-functional teams to drive project completion within set deadlines.
Education
Data Analysis
Datec PNG
Port Moresby07-2025
Diploma in Work Health Safety -
Australia Safety & Learning Systems
Queensland, Australia01.2017
Certificate IV - Frontline Management
01.2014
Diploma in Business - Management
International Training Institute
01.2010
Higher school Certificate - GR12
Lae Secondary School
Lae, Morobe Province01.2009
High School Certificate - GR10
Lae Secondary School
Lae, Morobe Province01.2005
Skills
- Data analysis
- Microsoft Excel
- Project management
- Financial reporting
- Regulatory compliance
- Inventory management
Personal Information
- Date of Birth: 03/11/90
- Nationality: PAPUA NEW GUINEAN
- Marital Status: Married
Languages
- English
- 2 other local vernaculars
References
- Tony Lynham, Oil Search LTD, S&E Coordinator, Tony.Lynham@oilsearch.com, (675) 2782435
- Isaac Hulambukie, Oil Search Ltd, Snr Project Engineer, Ihulambukie@gmail.com, (675) 278 6357
- Robert Mills, Oil Search, S&E Coordinator (Former), Robert_trish@bigpond.com, +0417756517
- Scott Rawson, Monadelphous, Site Manager, Srawson@hotmail.com
- Clyde Pearson / Rodney Broedelet, Santos, Brownfield Coordinator, PNGPS002@santos.com
Passport Details - Name
Vanessa William
Qualifications
Diploma in Work Health Safety, 2017, Australia Safety & Learning Systems, Queensland, Diploma in Business major in Management, 2010, International Training Institute, Certificate IV in Frontline Management, 2014, OHS Certificate Safety Officer Level 1 to 3, 2017, Statement of Attainment for first Aid training, 2015, Certificate of Participation in Safety Leadership Expectations Workshop, 2018, Certificate of Completion Financial Literacy Training, 2021, Diploma in Project Management, 2021 - semester 1, Service Recognition Award, Certificate of One year of service with Oil Search, 2016, Service Recognition Award, Certificate of 3 years of service with Oil Search, 2018, Service Recognition Award, Certificate of 5 years of service with Oil Search, 2020
Affiliations
- More involved in the SME scale
- Activities includes Floriculture
Timeline
HSE Administrator
Santos
04.2023 - Current
Senior Administration Officer
Nacap PNG Limited
01.2023 - 03.2023
Health Security Environment and Safety Advisor
01.2022 - 01.2023
Site Administrator
Monadelphous PNG
01.2021 - 01.2022
Safety Advisor & Data Analyst
Oil Search
01.2015 - 01.2020
Procurement Clerk
Trukai Industries Limited
01.2012 - 01.2015
Commercial Assistant
Express Freight Management
01.2011 - 01.2012
Data Analysis
Datec PNG
Diploma in Work Health Safety -
Australia Safety & Learning Systems
Certificate IV - Frontline Management
Diploma in Business - Management
International Training Institute
Higher school Certificate - GR12
Lae Secondary School
High School Certificate - GR10
Lae Secondary School
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