VERLINDA LOTIVIO

• Develop and implement purchasing strategies and plans to support the business.
• Key contact of the Category Manager for any related concern in Australia team.
• Drive cost saving to improve Material Pricing Index. Gather ideas, assess and implement.
• Supplier Relationship Management; Selection, strategy and contract management.
• Provide a monthly update to significant stakeholders with the progress of MPI and other topics related.
• Work with key suppliers to improve On Time Delivery and Quality statistics to target levels.
• Facilitate a yearly vendor review to discuss the Delivery and Quality performance of the key vendors.
• Collaboration with key vendors to propose a most effective cost saving and lead time reduction to support VMI (Vendor Management Inventory).
• Saving Ideas and pipeline planning and progress, alignment, and collaboration with stakeholders for all relevant parties.
• Escalates issues which cannot be resolved by the team/function to the Regional and or Global Procurement.
• List and monitor all the projects and ensure they are progressing as per given timeline.
• Implement/ develop any potential improvement to Purchasing in managing day to day activities to improve efficiency.
• Escalate any serious issue with the vendor, investigate and provide a permanent solution this might include consistent delay and quality issue.
• Lead the negotiation with existing vendor to improve price, lead time and quality.
• Assist and provide guidance to stakeholder in selecting a vendor and quote.
• Coordinate with other department such as engineering, supply chain, production and warehouse for any purchasing related issue.
• Initiate a vendor audit if necessary.
• Enhanced supplier relationships through effective communication and negotiation tactics, leading to improved contract terms.
• Maintained accurate records of all purchasing activities, ensuring compliance with company policies and industry regulations.
• Provided training on procurement best practices to internal stakeholders, enabling better collaboration across departments during sourcing activities.
• Analyzed customer engineering drawings, specifications and RFQ requirements to perform purchase analysis.

List of Achievements

• Automation of Overdue, Non confirmed and non-shipped report.
• Automation of vendor confirmation shipping notification in Ariba that link to SAP MPI improvement and cost saving of almost 700k for almost 2 yrs
• Established a good rapport to internal and external stakeholders
• Lead Jakarta / Indonesia plant in setting up purchasing functions and activities

• Maintain supplier performance scorecards which evaluate suppliers’ performance
• Ensures orders adhere to supplier agreements and contracts, price, lead-time and quality
• Negotiates terms and conditions, price, delivery, quality, and performance requirements and documents the entire fact finding and negotiation process to document file documentation requirements
• Regular catch up with top vendors to monitor delivery, quality performance and any issue raised internally
• Enhances supplier relationships by developing, improving, and aligning to company requirements
• Manage and maintain as per contract agreement
• Prepare weekly reports for all scheduled materials and send update to internal stakeholders
• Work collaboratively with all internal customers to meet their needs in a timely manner
• Lead and monitor expediting overdue process
• Coordinate and expedite flow of materials, parts, and assemblies between sections or departments, according to production and shipping schedules or department priorities
• Assist with ensuring QA/QC requirements are met for material delivered to production departments
• Provide training for newly hire purchasing officer
• Assist other purchasing member to run the report and ensure they understand material coordination and purchasing / supply chain function
• Lead a weekly meeting with planners and project manager with regards to material status and potential shortage issue
• Support with planners to understand supply chain functions
• Maintain material availability status for all materials required for assigned assets on a weekly basis
• Run expediting report weekly for the whole team and follow up each buyer with the status
• Automation of material availability report – standardized across multiple assets
• Automation of expediting reporting, from Coupa linking back into SAP to update purchase order expected arrival dates based on feedback from vendors
• Optimization of filter category, resulting in $300k of unit price savings and reduction in total warehouse transactions
• Material Coordinator for $10million event shutdown
• Supported SAP S/4 rollout focusing on procurement processes

• Procures materials and services from approved suppliers
• Ensure that the price, quality, reliability and delivery are met
• Ensures orders adhere to supplier agreements and contracts; price, lead-time and quality
• Negotiates terms and conditions, price, delivery, quality, and performance requirements and documents the entire fact finding and negotiation process to document file documentation requirements
• Work collaboratively with all internal customers to meet their needs in a timely manner
• Reports and records any supplier non-conformances
• Initiate and analyse Request for Quotations
• Provide suppliers with necessary information such as drawings and quality specifications
• Monitor suppliers and contracts, and ensure appropriately implemented
• Creates and negotiates service agreements/contracts with accordance to specific needs
• Expedites schedules of services to meet the requirements of the project schedule
• Responsible for daily upkeep of contract information that was to be fed into the MRP system and contract systems
• Implement policies that can reduce internal usage through better controls
• Identifies opportunities and implements actions to achieve efficiencies
• Create, maintain and update supplier database
• Lead supplier review to evaluate the delivery and quality performance
• Discuss any issues and potential improvements
• Analyse forecasts requirements, issues periodic reports on trends, and negotiates pricing, discounts, and contracts
• Performs cost or price analysis on procurements of moderate value, risk and complexity
• Identify savings opportunities in all areas of spend
• Join/involvement in Company Global Project for business improvement
• Lead Quick Procurement project to improve productivity
• Develop and create SharePoint sites for the interaction between the Grundfos and vendor
• Initiate EDI (Electronic Data Interchange) top local vendors

• Ensure the proper implementation of contracts within supplier
• Implement stocking policies and compliance of procedure
• Ensure that the inventory level is sufficient based on production requirement
• Analyze demand and plan when to replenish stock
• Monitor material delivery schedule to ensure suppliers comply on the commitment date
• Negotiates with suppliers to meet quality, availability, speed of delivery and cost objectives for spare parts and repair items
• Monitor and maintain the target budget spends
• Create, update and maintain records/data in the database system
• Summarize and prepare reports as required by the Manager
• Evaluate and record supplier’s performance and contracts based on company’s standard
• Assist in all related internal or supplier unsettled issues
• To work with other colleagues to develop and communicate a comprehensive strategy that aligns future financial and other opportunities
• Coordinate with other team to provide full support on the business goal

• Ensure that the inventory level has sufficient stock base on demand
• Plan accordingly based on forecast
• Analyze forecast and issue purchase order
• Closely monitor the purchase order and ensure commitment date from supplier
• Liaise with different agent forwarder with regards to shipment
• Create, maintain and update SKU in the database including description, serial/part numbers, cost and lead time
• Maintain and update records in database of the SKU
• Assist new item evaluation and ensure proper turn over
• To work with different supplier to make repeated/regular purchases and discuss future forecast requirement
• Work with multiple suppliers to determine the best deals to make regular purchases, and will have to evaluate different factors such as; price, quality, availability of materials, speed of delivery and other factors
• Attend trade shows and conferences to research new industry trends technologies
• Work with requestor to identify slow moving, obsolete and inactive inventory and handling of disposition
• Recommends corrective actions for reported unusable and slow moving
• Designing and generating weekly and monthly statistical forecast reports
• Conduct current and future forecasting analysis, insuring forecasting processes and methods are followed
• Make recommended adjustments to forecast and inventory targets based on changes in demand and market trends
• Review and summarize supplier’s performance and provide feedback for improvements
• Manage inventory and budget targets (including safety stock levels) that are approved by management
• Prepare, report, and communicate forecast and inventory measurements to management (forecast accuracy, inventory plan vs
• Targets)
• Identify and implement procedures to reduce costs, eliminate waste, and improve inventory accuracy
• Create and implement procedure aligns to company rules, procurement and warehouse compliance/guidelines
• Assist and provide necessary training to new and current assistant if required
• Consistently achieve the requirement by closely monitoring
• Contributed on the company cost saving
• Created electronic documents to improve efficiency of manual forms
• Support standardization for ISO 9001 and 14001