Vianka Xu
Perth,WA
Summary
Experienced leader specializing in capacity planning, resource allocation, and people wellbeing across portfolio management offices in technology. Expert in defining, implementing, and maintaining frameworks and processes for people capacity planning to ensure optimal resource utilization and alignment with strategic priorities. Highly competent communicator championing new culture and ways of working, nurturing team growth and capability.
Overview
7
7
years of professional experience
Work History
Superintendent Capability & Mobilisation
Rio Tinto IS&T
Perth, WA
03.2022 - Current
- Review and update resource management tools and processes, ensuring cohesive and aligned resource planning across cross-functional teams
- Mature and maintain the IS&T PMO resource planning and management capability and framework to meet project and program demand
- Provide key insights, risks, opportunities, and actions resulting from the resource planning and management process, in line with regular governance and cadence
- Monitor resource allocation and capacity planning, working with resource demand owners and capability leads to minimize risks and resolve resource conflicts and bottlenecks
- Collaborate with project delivery teams and capability leads to create and frequently review a detailed forward-looking resource management plan
- Oversee and facilitate contractor recruitment, onboarding, extending contracts, and recharging, ensuring compliance and alignment with organizational needs
- Set standards for linking named resource demand to generic resource requirements and ensure quality assurance on these requirements
- Review timesheet register reporting monthly to track resource utilization, project billing and contractor cost recoveries
Travel & Mobilisation Coordinator
Rio Tinto IS&T
Perth, WA
12.2020 - 03.2022
- Developed and implemented new mobilisation processes and tooling systems, promoting continuous improvement and best practices
- Coordinated site mobilisation, ensuring efficient resource utilization and alignment with operational needs
- Trained and supported project delivery teams throughout the mobilisation process, maintaining safe work practices and compliance
- Resolved urgent changes and cancellations due to project schedule changes, managing stakeholder conflicts and ensuring effective resource allocation despite limited availability
- Directed and advised internal and external stakeholders on IS&T mobilisation processes, policies and additional resources, fostering collaborative influence and cross-functional integration
- Managed the COVID-19 Travel Response within IS&T, ensuring people safety through compliance and effective governance
Branch Manager
STA Travel
Murdoch, Joondalup & Interstate, WA
04.2018 - 08.2020
- Recruited staff, evaluated employee progress and compliance, and identified areas for additional coaching, fostering strong people leadership and performance management
- Addressed various client needs concurrently in a high-volume, customer-oriented environment, demonstrating collaborative influence and cross-functional integration
- Designed, reviewed and updated sales and service strategies to improve revenue and customer retention
- Developed and optimized staff scheduling to meet expected coverage demands, ensuring efficient resource utilization and alignment with operational needs
- Completed month-end and year-end close-out reports, and maintained and monitored timely recording of accounting transactions, ensuring compliance and effective governance
Education
Bachelor of Arts - Journalism And Screen Arts
Curtin University
Perth, WA01.2013
Skills
Resource Strategy and Development
Analytics and Critical Thinking
PMO Governance and Reporting
People Leadership
Stakeholder Engagement & Management
Timeline
Superintendent Capability & Mobilisation
Rio Tinto IS&T
03.2022 - Current
Travel & Mobilisation Coordinator
Rio Tinto IS&T
12.2020 - 03.2022
Branch Manager
STA Travel
04.2018 - 08.2020
Bachelor of Arts - Journalism And Screen Arts
Curtin University