Vibhor Saxena
Project Management
Southern River
Summary
Professional Project Management Specialist with experience working with teams to accomplish short- and long-term project goals. Managed budgets and monitored project costs.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
10
10
years of professional experience
6
6
years of post-secondary education
9
9
Certifications
Work History
Project Manager
Public Transport Authority
06.2020 - 11.2020
- Company Overview: Government of Western Australia
- Manages projects within the Programs and Projects Branch associated with the expansion, renewal or rectification of PTA assets, meeting cost, quality and schedule targets; and conducts business in a manner compliant with PTA and regulatory requirements
- Manages and leads on project delivery in a live railway network
- Contract/vendor management, including the application of effective and efficient procurement techniques
- Identified risks associated with change to the team and develops mitigation strategies for the team
- Sound experience, in liaising, consulting, negotiating persuasively and influencing across all levels in an organisation
- Models behaviours that are consistent with the values and practices of the organisation
- Develops processes and structures to monitor, measure and continuously improve the team
- Identifies and removes blockages to performance delivery, managing the team and resources effectively
- Acts decisively to implement strategies and addresses issues
- Recognises potential destructive behaviour and takes steps to manage the situation before conflict arises
- Actively seeks feedback on individual behaviour and performance from managers for self and acts upon it
- Government of Western Australia
- Projects combined worth: 16 million AUD
Project Support Officer
Public Transport Authority
02.2020 - 06.2020
- Company Overview: Government of Western Australia
- Assists the Program & Project Management Branch (P&P) in the delivery of small to medium projects by providing project, contract administration support and the delivery of assigned project components
- On behalf of the Project Managers collects data and monitors the progress of assigned projects, prepares progress reports and assists the Project Managers to address issues that will affect performance indicators and/or milestones
- Coordinates assigned project components on behalf of the Project Managers to ensure that deadlines are met
- Assists the Project Managers in the provision of support to groups such as Steering Committees including assistance in the production of reports and meeting papers for Committees, minute taking and agenda distribution
- Assists in the administration of contracts, preparing RFQ (request for quotation) based on awarding value for the Project teams
- Registers and maintains contract documentation (excluding drawings)
- Monitors incoming and outgoing contract correspondence to ensure project procedures are maintained and the Project Manager is aware of key communication
- Assisted 7 Project Managers on 24 projects
- Government of Western Australia
Program Administrator
Murdoch University
08.2018 - 01.2020
- Company Overview: Executive Education Centre, Murdoch University, Perth, Western Australia
- Obtain, organize and develop training procedure manuals, guides and course materials
- Liaising with unit facilitators, platform set up, platform analytics reporting
- Facilitated training for external facilitators through daily coaching and Online Learning Platforms
- Created user assistance training modules for new students and facilitators, for three IT platforms in use
- Monitor and lead project management software's and Learning Management reporting system (CORS reports)
- Providing detailed reports on user performance, daily project updates by using artificial intelligence reporting systems to Project Coordinator and Director of EEC
- Developing procedures, documentation, instructions according to business controls guidelines instated in Murdoch University's policies
- Developed and edited template statements of work, budgets, non-disclosure agreements and appendices
- Contracts with any changes in service lines or new developments
- Organized daily workflow and ensured appropriate staffing to provide optimal service
- Coordinated weekly meetings for internal and external groups, including teleconferences and videoconferences, interacting with all levels of management
- Provides effective end user support and performs system administration tasks
- Monitored key dates to ensure information is obtained by deadlines
- Project management assistance of specialized accredited and short courses under the Executive Education banner on and off site
- Executive Education Centre, Murdoch University, Perth, Western Australia
IT Project Lead
Murdoch University
10.2016 - 04.2019
- Company Overview: Student Sales Centre (SSC) Murdoch University, Perth, Western Australia
- Assisting Manager in implementation of quality assurance strategies
- Monitored and created control reporting to track performance of teams and process integrity, internal workflows
- Informing Manager and team leaders when individual member statistics approach maximum permissible limits
- Built and utilized reporting systems to keep team members and management in loop with latest information
- Championed roster management to ensure consistent discipline and methodology in achieving SSC innovation goals
- Provided comprehensive training to internal and off-site users to optimize systems maintenance and resolve recurring issues
- Filtered data by reviewing computer reports, printouts and performance indicators
- Reported results of statistical analyses in form of graphs, charts, and tables
- Managed quality assurance program including on site evaluations, internal audits and customer surveys
- Conducted regression testing, analysed results and submitted observations to development team
- Tested troubleshooting methods, devised innovative solutions, and documented resolutions for inclusion in knowledge base for support team use
- Interfaced with cross-functional team of business analysts, developers and technical support professionals to determine comprehensive list of requirement specifications for new applications
- Student Sales Centre (SSC) Murdoch University, Perth, Western Australia
Project Management Consultant
Vanquish Limousines
10.2016 - 01.2016
- Company Overview: Perth based Luxury chauffer company
- Led company to successful product launch and beyond by developing initial product roadmap and go-to-market strategy
- Applied knowledge of project management life cycle to keep project work moving smoothly
- Determined appropriate budgets and oversaw expenses
- Took proactive approach to assessing and correcting problems at all stages
- Set enforced and optimized internal policies to maintain efficiency and responsiveness to demands
- Created, managed and executed business plan and communicated company vision and objectives to motivate teams
- Established and administered annual budget with effective controls to prevent overages, minimize burn rate and support sustainability objectives
- Perth based Luxury chauffer company
Branch Logistics Assistant
Save the Children
01.2015 - 01.2016
- Company Overview: The world's leading independent organisation for children
- Telephoning customers in arranging appointments for picking up books and other useful study material
- Planning events beforehand their execution strategies
- Assisting the branch manager on a need be basis with anything related to fund raising department
- Helping Volunteers at book depots with any request, they may have from time to time
- The funds raised from these projects were used to fund local program in Armadale for mainly indigenous children and their families
- Loaded, unload and moved material to and from storage and production areas
- Achieved client confidence by keeping information confidential
- The world's leading independent organisation for children
ICT Business Analyst
GVK Infrastructure Pvt Ltd
07.2014 - 12.2014
- Company Overview: GVK Deoli Kota Expressway Private Limited managed 542.4 lane km six-lane road project in the state of Rajasthan, India
- To determine the best possible solution in operation of Information Technology infrastructure within the organisation
- Carry out analysis to define configuration specification and business technological requirements
- Develop and implement best practices and processes for improved system methods
- Run system tests to monitor performance and ensure optimum quality
- Use process and data modelling techniques to develop and manage system software
- Maintain accurate records of relevant technical and business information
- Monitor systems development processes to ensure successful project completion
- GVK Deoli Kota Expressway Private Limited managed 542.4 lane km six-lane road project in the state of Rajasthan, India
Project Manager
Manav Dharm, Viklang Seva Sansthan Pvt. Ltd.
01.2021 - 10.2024
- Define Project Scope: Work with stakeholders to clearly define the project goals, deliverables, and timelines
- Create a Project Plan: Develop a detailed plan that outlines tasks, timelines, resources, and roles
- Budgeting and Resource Allocation: Determine the resources (time, money, personnel) required to complete the project and allocate them accordingly
- Risk Management: Identify potential risks and develop strategies to mitigate or manage them
- Build and Lead the Team: Select team members based on their skills and expertise and ensure effective communication and collaboration among the team
- Delegate Tasks: Assign specific tasks and responsibilities to team members based on their strength
- Stakeholder Communication: Regularly update stakeholders on the project's progress, risks, and issues and workload
- Reporting: Prepare regular status reports, highlighting progress, challenges, and next steps
- Oversee Project Execution: Ensure that project tasks are completed on time, within budget, and according to the defined quality standards
- Final Deliverables: Ensure all project deliverables are completed, reviewed, and approved by the stakeholders
- Close the Project: Conduct a final project review, documenting lessons learned and ensuring that all project-related paperwork is completed
- Maintain Project Documentation: Ensure that all documentation is up-to-date, organized, and accessible, including contracts, reports, meeting minutes, and project logs
- Lessons Learned: At the end of the project, prepare a comprehensive report detailing the project’s outcomes, performance, and any challenges faced
Education
Master of Project Management -
Edith Cowan University
Perth, Western Australia 01.2015 - 12.2016
Bachelor of Information Technology - undefined
JUIT
07.2010 - 06.2014
Skills
Project management
Project planning
Project planning and development
Project tracking
Strategic planning
Project scheduling
Task prioritization
Data analysis
Certification
PMP - Project Management Professional
Referees
1. Mrs. Jacky Julies - Coordinator, Murdoch University, Perth, Western Australia.
Email - J.Julies@murdoch.edu.au
Contact number – 0438 855 787
2. Mrs. Chheng Tran – Program Leader, Public Transport Authority,
Email – chhent@amazon.com
Contact number – 0422 602 458
Timeline
Agile Project Management
01-2025
Introduction to Modern Project Management Theory and Practice
01-2025
Project Manager
Manav Dharm, Viklang Seva Sansthan Pvt. Ltd.
01.2021 - 10.2024
Rail Industry Worker: Australasian Railway Association.
06-2020
Supervised Rail Worker: Australasian Railway Association
06-2020
Supervised Rail Worker
06-2020
Project Manager
Public Transport Authority
06.2020 - 11.2020
Project Support Officer
Public Transport Authority
02.2020 - 06.2020
Camm’s college: Risk Solution &Project Solution
01-2020
ICT Business Analyst, Australian Computing Society
04-2019
Program Administrator
Murdoch University
08.2018 - 01.2020
PMP - Project Management Professional
12-2016
IT Project Lead
Murdoch University
10.2016 - 04.2019
Project Management Consultant
Vanquish Limousines
10.2016 - 01.2016
Branch Logistics Assistant
Save the Children
01.2015 - 01.2016
Master of Project Management -
Edith Cowan University
01.2015 - 12.2016
ICT Business Analyst
GVK Infrastructure Pvt Ltd
07.2014 - 12.2014
Project Administrator
06-2014
Bachelor of Information Technology - undefined
JUIT
07.2010 - 06.2014
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