Vicki Melville
Adelaide,Australia
Summary
Specialist in mobilisation and travel coordination at ISS Integrated Australia, with a proven track record of enhancing processes and boosting operational efficiency. Expertise in travel management systems leads to streamlined operations and significant measurable outcomes.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Team Coordinator Mobilisation Coordinator
Tram Grade Seperation Project MC McDonald
Adelaide, SA
06.2025 - 10.2025
- Streamlined onboarding and offboarding procedures for new starters using 3D Safety Systems profiles.
- Directed HSE team workflow to ensure compliance with standards and manage access requirements.
- Conducted daily site reporting focused on BAC testing and fatigue management metrics.
- Scheduled weekly HSE administration sessions and biweekly meetings with Senior Management.
- Supervised evaluations of 3D Safety Systems to track process improvements.
- Coordinated training initiatives for Indigenous trainees, achieving compliance with KPIs.
- Collaborated with site administrators across three locations to enhance operational efficiency.
- Covered shift shortages for site coverage solid professional shifts to keep production schedule on time.
- Developed
- Developed solid professional relationships to broaden efficiency of across all departments.
Travel Accommodation Administrator
ISS Integrated Australia
03.2024 - 03.2025
- Ensured efficient management of booking procedures and room allocations while addressing resident concerns.
- Coordinated travel bookings and transportation logistics for FIFO workers.
- Maintained proper reporting procedures for maintenance issues to ensure timely resolutions.
- Implemented logistics management practices for large-scale infrastructure construction projects.
- Checked in arrivals and departures daily to maintain operational efficiency.
- Managed onboarding requirements for new hires, ensuring smooth induction prior to site arrival.
- Planned and coordinated mobilization for both intrastate and interstate travel.
- Reviewed travel manifests for accuracy and resolved discrepancies promptly.
Travel Accommodation Coordinator
Secure Energy Victoria
12.2023 - 03.2024
- Ensure efficient management administration procedures with respect to managing bookings, room allocations and dealing with any resident concerns.
- Managing both Interstate and International Travel bookings and transportation for FIFO workers.
- Ensure that appropriate procedures are maintained for reporting and dealing with any maintenance issues.
- Logistics management practices and systems within large scale infrastructure construction projects.
- Planning and coordinating the mobilisation of both interstate and international travel workers.
- Review manifests for travel to ensure accuracy and resolve any errors.
- Providing an extensive range of administration support for the project.
- Maintaining Travel Accommodation systems and ensuring qualifications and other required documentation are stored accurately.
- Managing visitor and specialists/sub-contractor mobilisations and travel ensuring mandatory requirements are met.
- Accurate and timely submission of client reporting and deliverables.
Mobilisation Recruitment Coordinator
Australian Portable Camps
SA, SA
11.2022 - 11.2023
- Served as primary contact for all project-specific onboarding and mobilisation at remote camp facilities.
- Conducted research to adhere to client-specific mobilisation protocols.
- Sourced candidates from diverse platforms for recruitment purposes.
- Screened applications, scheduled interviews, and conducted reference checks.
- Booked pre-employment medical examinations efficiently.
- Facilitated induction training sessions for new employees.
- Organised interstate flights, accommodation, and site pickups for seamless staff mobilisation.
- Managed visitor and subcontractor travel, ensuring compliance with mandatory requirements.
- Maintained candidate records using [Software] and updated information accordingly.
Onboarding Coordinator
AGILE MINING
04.2021 - 11.2022
- Coordinated interview processes and onboarding for 175 new team members at site.
- Reviewed resumes and qualifications in collaboration with department Superintendent.
- Scheduled and facilitated interviews for departmental Superintendent.
- Prepared all government documentation for WPA applications and approvals.
- Monitored and approved Police Clearance Applications for site personnel.
- Managed medical bookings and approvals for all site staff.
- Ensured compliance with site inductions and training matrices.
- Arranged travel and accommodation logistics for site personnel.
Education
Senior First Aid Certificate -
Red Cross
Adelaide, SA03-2019
Return to Work Rehabilitation Coordinator -
Safe Work SA
Marleston South Australia03-2013
Cross Cultural Awareness -
OZ Minerals
South Australia03-2009
Aerodrome Management Reporting Applications/Regulations -
CASA
Canberra, ACT09-2008
Certificate IV - Frontline Management
TAFESA
Adelaide, SA03-2008
Skills
- Microsoft Office suite
- Word processing
- Spreadsheet management
- Presentation design
- Email communication
- Document sharing
- Statistical analysis
- Travel management systems
- Reporting tools
- Data visualization
Certification
- Federal Baseline Security Clearance
- Frontline Management
- Return to Work Coordinator
- White Card
- Senior First Aid
References
Available upon request.
Professional Development
- Certificate IV Frontline Management, TAFESA
- Aerodrome Management Reporting Applications/Regulations, CASA
- Return to Work Rehabilitation Coordinator, Safe Work SA
- Senior First Aid Certificate, Red Cross
- Cross Cultural Awareness
Computer Experience
- MS Office suite; Word, Excel, PowerPoint, Outlook, Share-point
- Management Systems; Docs-Share, R Share, Livingston, Objective, Ellipse, SAP System, Sam’s Travel System, INX-flight Travel System, Pronto, FPE Reporting, Rims Reporting, Data-Station Reporting, I-Cam Reporting, 3D Safety Systems
Timeline
Team Coordinator Mobilisation Coordinator
Tram Grade Seperation Project MC McDonald
06.2025 - 10.2025
Travel Accommodation Administrator
ISS Integrated Australia
03.2024 - 03.2025
Travel Accommodation Coordinator
Secure Energy Victoria
12.2023 - 03.2024
Mobilisation Recruitment Coordinator
Australian Portable Camps
11.2022 - 11.2023
Onboarding Coordinator
AGILE MINING
04.2021 - 11.2022
Senior First Aid Certificate -
Red Cross
Return to Work Rehabilitation Coordinator -
Safe Work SA
Cross Cultural Awareness -
OZ Minerals
Aerodrome Management Reporting Applications/Regulations -
CASA
Certificate IV - Frontline Management
TAFESA