Vicki Wood

Department to deliver new site buildings for specific user groups.

Liaising with client user groups from concept design, through to detailed development, to construction and completion.

Working alongside architects and consultants to execute design to construction, including the tender process.

Operating systems such as SAP, Easy Projects, ISystain, and document management systems.

My projects include:

• Talison Lithium Environmental Complex - $24m (Detailed Design Stage) including a Waste Transfer Station, Nursery and Office Building
• Mechanical & Electrical Workshop and Office - $20m (Concept Design Stage)

Originally started at C.E.M. as the Facilities Admin in the maintenance division, working with clients such as Western Power, Synergy, and Dept Finance. I moved my way into the construction division where I assist the construction team with end-to-end project delivery, working predominantly at the Greenbushes Talison Lithium Mine Site and Albemarle Kemerton Expansion Lithium Plant.

• General day to day administration duties, phone calls, emails, timesheets and purchasing
• Assisting in tender submissions, including creation of submission documents, collation of technical information and final submissions
• Maintenance of all FM jobs, quotes and Client Portal Close out
• Systems such as Ariba, ERMS
• Project Progress Claims and invoicing
• Project Document Control
• Purchasing and reconciliation of job costings.
• Coordinated with contractors for major projects involving construction and renovation works.
• Created detailed reports outlining progress made on various projects related to facilities management.

Construction Administrator for Bunbury Telecom Service Administration Officer for the Civil division working across the NBN and Telstra Telecoms, Electrical and Civil discipline. Clients such as Fulton Hogan, Downer EDI and local City’s and Shires.

• Completing progress claims and all invoicing for the division
• Completing as constructed drawings and final submission documentation
• Quoting and estimating small, medium and large projects, including sections of the BORR and the Bunbury to Dardanup Fibre link
• Project document control
• Project variations and RFI’s
• Corresponding with contractors, employees and sub-contractors
• Scheduling of works
• Site Meetings
• Daily use of multiple customer management systems
• Project requirements
• Meeting minutes & General data entry
• Scheduling and management of employee training and training matrix
• Point of contact for the division including phone calls and walk-in customers
• Assist in the construction of contracts and agreements
• Extensive use of all Microsoft programs
• Data entry, filing and archiving.

As the operations manager at an electrical contracting company, my role ranges across many disciplines within the business, Payroll & HR, OHSE, Accounts, Administration and Operations

• Daily operations of office and workshop
• Scheduling vehicle and equipment servicing and calibration
• Accurate recording of asset registers
• Purchasing project materials and hire of equipment
• Purchasing of general inventory and PPE / Uniforms
• Project document control
• Project RFI’s
• Project Progress Claims and variations
• OHSE Compliance and implementation of ISO Accredited systems
• HR & Payroll – MYOB Intermediate experience
• Process of all employee timesheets for weekly payroll
• Payable account management - including correspondence and data entry of all invoices
• Monthly creditor and debtor statement reconciliation
• Correspondence with builders, employees and sub-contractors – all inductions, contracts, compliance and record keeping
• Reporting to Government bodies / Construction Industry Requirements – Construction Long Serving Leave Board, Superannuation
• Scheduling of works, small maintenance jobs and larger projects
• Scheduling of meetings and minute taking of Toolbox meetings and Ops meetings
• Ad Hoc project and job requirements
• General data entry
• General office duties, including phone calls and mailing.

Working in the Commercial Division, I provided support to my Project Manager and existing staff of various tasks, including but not limited to:

• Completing progress claims
• Purchasing equipment & inventory
• Project document control
• Project variations
• Project RFI’s
• Proofing contracts and clauses
• Operation manuals
• Corresponding with builders, employees and sub-contractors
• Reporting
• Scheduling of works
• Site Meetings
• Daily use of customer management systems
• Project requirements
• Meeting minutes
• Data entry
• Phone calls.

• Operation of customer management systems
• Project support
• Establishing and maintaining electronic archiving system
• Assist in the construction of contracts
• Extensive use of all Microsoft programs
• Data entry, filing and archiving.

• Accountant Assistant
• Activity Statement preparation
• Finalisation of Financial reports
• Binding of various documents
• Applications and the initial set up of entities
• MYOB, Banklink, Reporter experience
• Implementing and maintaining business procedures with both clients and within the firm
• Data Input
• Client Correspondence
• End of Financial year group certificates and assistance with payroll.