Vijay Magan

Responsibilities:

• Management of the company
• Sales and Marketing
• Product Development
• The full financial and management accounting functions
• Preparation of annual budgets, forecasts, annual business plans, annual financial statements
• Manage all aspects of the computer network, including maintenance to disaster recovery

Achievements:

• The ability to survive in a competitive market
• Rapidly acquired expertise in a new industry.
• Elevated company visibility and product awareness.
• Manage the company through difficult time (recession)

• Management of: Payroll (Human Resources), Accounts Receivable, Accounts Payable, Inventory/Stores (both accounting and operational) and Banking
• Preparation of monthly management accounts Assist with Board Reports, including: Variance Analysis, Capital Expenditure Requests and Financial Reporting Preparation of annual department and event budgets and forecasts Prepare annual business plans Preparation of annual financial statements Manage and prepare for interim and annual audits Manage all aspects of the computer network, including maintenance to disaster recovery Achievements: The first six months was spent on cleaning up the general ledger and putting in place monthly general ledger reconciliation practice Exercised leadership, which improved the management teams, focus on common organisational goals leading to improved customer service being given to both internal and external stakeholders Improved management decision through developing the functionality of the Financial Information Management System
• Improved reports were written to assist management make better decisions within their departments and the organisation
• Assisting colleagues in the interpretation and use of software programmes Achieved time and cost efficiencies by continually identifying opportunities to streamline the capturing of data
• Improved operations consistency and management of risk by working with operations managers to set up procedures and policies in their departments
• These procedures assist managers to control and manage their staff in a more efficient manner
• Creatively achieved improvements and enhancements of the computer network whilst operating on very limited expenditure budgets
• Manage the Business Services for three months after the Business Services Manager was made redundant Dramatically improved accounting practices which resulted in a clean IRD tax audit and excellent feedback from the board on my efforts

• A specific task reconciling inter company accounts between the New Zealand operation and the Chilean
• An added complication was VAT implications in Chile
• As the task required communication with Chilean office the time difference allowed me to assist with financial year end reconciliation
• The task was completed successfully with both the New Zealand and Chilean offices pleased with the end result.

• Management of: Payroll (Human Resources), Accounts Receivable, Accounts Payable, Inventory/Stores (both accounting and operational) and Cashiering
• Preparation of monthly management accounts Assist with Board Reports, including: Variance Analysis, Capital Expenditure Requests and Financial Reporting Preparation of annual department and event budgets and forecasts Prepare annual business plans Preparation of annual financial statements Manage and prepare for interim and annual audits Manage all aspects of the computer network, including maintenance to disaster recovery Achievements: Exercised leadership, which improved the management teams, focus on common organisational goals leading to improved customer service being given to both internal and external stakeholders
• Improved management decision through developing the functionality of the newly installed Financial Information Management System
• Improved reports were written to assist management make better decisions within their departments and the organisation
• Achieved time and cost efficiencies by continually identifying opportunities to streamline the capturing of data
• Improved operations consistency and management of risk by working with operations managers to set up procedures and policies in their departments
• These procedures assist managers to control and manage their staff in a more efficient manner
• Creatively achieved improvements and enhancements of the computer network whilst operating on very limited expenditure budgets
• Manage the Business Services for three months after the Business Services Manager was made redundant Dramatically improved accounting practices which resulted in a clean IRD tax audit and excellent feedback from the board on my efforts

• Managing General Ledger Set up accounting procedures Reconstruct accounts and validate data for the existing financial year Assisting colleagues in the interpretation and use of software programmes Troubleshooting IT problems where possible Providing an understanding of accounting concepts to Branch Managers Maintaining the Fixed Asset Register Assist in the merging of two computer systems Set up reporting procedures Achievements: Improved accuracy of profit and loss and balance sheet statements by cleaning up the General Ledger of the new retail division
• Resolved a conflict situation, which existed between some staff at Head Office and the staff from the retail division
• I made them aware that the situation was not going to change and it was in the interest of both parties to communicate and work together to achieve company goals
• Assisted the assistant accountant in setting procedures to capture all the data, so that information was not being missed so that people work more efficiently
• Assist merging of the two systems between Head Office and the newly acquired retail division
• This created a single environment for the staff, and data was not entered in incorrect ledgers.

• All corporate financial functions Develop financial policies Prepare monthly financial accounts Prepare statutory accounts Financial planning, budgeting and forecasting Appraise company’s financial position and report to Head Office in Australia and New Zealand management, including the branches Prepare statistical data in terms of cost, budgets, trends and profit, including preparation of charts, graphs and policies of operations Preparation and consolidation of financial reports in accordance with statutory requirements Computer Systems Management Extend credit limits to new clients All company treasury functions Completing year-end package for Head Office
• Achievements: Implemented computerised systems to replace existing manual procedures, i.e
• Making use of spreadsheets for reporting and balance sheet reconciliations
• Transferred the manual Fixed Asset Register to an Excel spreadsheet
• All this was previously done manual
• Installed computer systems in branches to replace manual systems and thereafter introduced Citrix Winframe to bring the branch on to real-time processing with Auckland Head Office
• Set procedures and policy for the whole company.

• Financial accounting Management accounting Monthly financial reporting and management and Head Office Set up a system for the management of the Viaduct Quay, which includes the financial and the debtors reporting system Debtors control and accounts payable Operating expense accounting Fixed assets reconciliation Monthly balance sheet accounts reconciliation Completing year-end package for Head Office Budgeting and forecasting Achievements: Set up a system for the Management of the Viaduct Quay Wrote monthly financial management reports Assist the Financial Controller on month-end reporting
• Assist in the set up procedures for the Westhaven Marina, which was being converted into a Trust.

• Year-end financial reporting Preparation of accounts for auditors Monthly management reporting Systems management Attend monthly directors meeting Creditors/Debtors control Stock control Monthly VAT returns (GST) Budgeting and forecasting Warehousing management Production planning and control Planning requirements product costing Product development

• Auditing of companies Bookkeeping of small clients