Summary
Overview
Work History
Education
Skills
Locations
Communication Skills
References
Timeline
Generic

Vinita Devi

Palmerston City,NT

Summary

Ambitious individual seeking out suitable job roles within this domain so that I may be able to make full use of both theoretical know-hows gained through studies along with practical expertise gained from prior positions held within this field. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Admin or Finance position. Ready to help team achieve company goals.

Overview

21
21
years of professional experience

Work History

Relieving Personal Assistant

  • Writing of Memos and Official Letters, Handling Company stocks and orders, Arranging of meetings, interviews, and workshops, Writing of minutes and other relevant report for the Management, Any other jobs assigned by the management.

Self Employed

Cleaning Services
07.2017 - Current
  • Meeting customers and provide quote, Carry out cleaning and per customer needs, Bond cleaning and Move in Cleans as per Real Estate Standards, Invoicing and payments, Worked overtime and weekends to meet customers satisfaction of work and complete work with in schedule

Financer Officer

05.2012 - 10.2016
  • Handling of all phone calls/ Fax, Emails, and mails, Accounts Receivable: processing, verifying, and posting receipts for good sold or services rendered, Monthly Invoicing/ Sales and Statements (Receivables) and organizing debtors meeting, Accounts Payables – Creditors, Entering invoices into accounts payable system – check and verify invoices, Prepare cheques or online payments, Prepare month-end reports for sales and payables, Preparing Monthly GST (VAT) Returns and lodgments, Processing of payroll: collecting, calculating hours, and entering data in the payroll system, Payroll over 150 staffs, PAYE and Super and Levy, Preparing Daily Banking, Bank Runs/Daily Sales Reconciliation, Balancing of Credit Sales, Handling of Creditors (Local and Overseas Payments), Filing –sequence number, Monthly/Daily Bank Reconciliation (Excel and MYOB), Carry out Auditing and preparing of reports for management, Monthly Stock Takes, Petty Cash, Writing of Tender as guided by Directors, And any other administrative jobs assigned by the management.

Accounts Payable and Payroll Officer

Safeway Electronics Limited
08.2008 - 12.2009
  • Streamlined accounts payable processes by implementing efficient invoice tracking and payment systems.
  • Improved cash flow management with timely vendor payments, resulting in better relationships and negotiation opportunities.
  • Reduced processing time for payroll by automating calculations, ensuring accurate and punctual salary disbursements.
  • Supported month-end closing activities by preparing account reconciliations and adjusting journal entries as needed to ensure accurate reporting results were achieved consistently each month.
  • Maintained high levels of accuracy in financial records through thorough reconciliation practices, minimizing discrepancies and errors.
  • Increased efficiency in accounts payable processing through regular vendor statement reconciliations, identifying discrepancies early and resolving issues promptly.
  • Assisted in annual budget preparation, providing valuable input on payroll costs and projections based on historical data analysis.
  • Managed employee leave balances accurately by tracking accruals and usage consistently throughout each pay period.
  • Calculated deductions and processed payroll for employees.
  • Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Developed and implemented payroll procedures and policies to determine compliance with regulations.
  • Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
  • Coordinated new hire and termination processes to facilitate smooth operations.

Accounts Payable Officer

Coca Cola Amatil (Fiji) Limited
03.2008 - 08.2008
  • Streamlined accounts payable processes by implementing efficient invoice tracking and payment systems.
  • Reduced errors in invoice processing by conducting thorough reviews and reconciliations of vendor statements.
  • Improved cash flow management by monitoring aging reports and prioritizing payments based on due dates and discount opportunities.
  • Maintained accurate financial records with meticulous attention to detail in data entry and account coding.
  • Enhanced vendor relations through prompt communication and professional handling of inquiries or concerns.
  • Assisted with month-end closing procedures to ensure timely completion of financial reporting requirements.
  • Contributed to audit preparation by gathering documentation, providing explanations, and implementing corrective actions as needed.
  • Collaborated with procurement team for timely resolution of discrepancies, ensuring accuracy in invoicing and payment.
  • Mentored junior staff members on best practices within accounts payable processes, fostering a collaborative work environment that supports continuous learning and development.
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Maintained records by imaging invoices, debits, and credits.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Generated invoices upon receipt of billing information and tracked collection progress.

Accounts Officer

Eagle Cleaning Services / Sunshine Aerated Waters (MFG)Ltd
08.2003 - 02.2008
  • Input vendor payments and updated accounts to reflect new balances.
  • Ensured timely vendor payments by managing invoice processing and expense tracking systems.
  • Reduced discrepancies in financial statements through meticulous data entry and record-keeping practices.
  • Enhanced financial reporting efficiency with thorough account reconciliations and analysis.
  • Managed payroll operations for team of 150 employees.
  • Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
  • Collaborated with team members to develop new internal control measures, increasing overall financial security.
  • Checked expenses against budget controls, entered figures and reconciled business accounts to address discrepancies.
  • Supported month-end closing process by preparing comprehensive journal entries and adjusting balances as necessary.
  • Managed customer deliveries and assisted with carrying out orders to promote maximum satisfaction.
  • Developed strong relationships with external partners such as banks and vendors to facilitate smooth transaction processing on behalf of the company.
  • Improved financial accuracy by streamlining accounts payable and receivable processes.
  • Managed tax preparation efforts, ensuring compliance with local, state, and federal regulations while minimizing liability exposure.
  • Conducted regular audits of financial transactions, identifying areas of improvement in accounting procedures and controls.
  • Collaborated with purchasing department to reconcile vendor invoices and facilitate payments.
  • Assisted cashiers with processing customer payments and documenting orders.
  • Supervised accounting department operations and team of up to four employees.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Inspected account books and recorded transactions.
  • Maintained strict confidentiality of sensitive financial information, ensuring the protection of company assets and maintaining a high level of professional integrity.

Education

Bachelor of Arts - Accounting And Banking

Fiji National University
Fiji

Certificate in MYOB - NZPTC - MYOB

NZPTC
Suva, Fiji

Diploma in Business Studies- Accounting

Fiji National University
Fiji

Certificate IV in Accounting and Bookkeeping (Currently in Progress) CDU -

Charles Darwin University
Darwin, NT
09.2024

Skills

  • Time Management
  • Multitasking and Organization
  • Customer Service
  • Strong Work Ethic
  • Strong Communication Skills
  • Creative Thinking Capacity
  • Attention to Detail
  • Time management expertise
  • Advanced multitasking abilities
  • Valid Driver's License
  • Administrative Support
  • Professional and mature
  • Advanced interpersonal skills
  • Discretion and Confidentiality
  • Filing and data archiving
  • Travel planning expertise
  • Organizing and Preparing Meetings
  • Database entry
  • Advanced computer skills
  • Office Supply Management
  • Meeting planning
  • Team collaboration abilities
  • Spreadsheet Management
  • Housekeeping
  • Customer Needs Assessment
  • Invoice Processing

Locations

Helvetius Court, Durack, Palmerston City, 0416243732

Communication Skills

  • Active listener
  • Friendliness
  • Confidence and Sharing feedbacks
  • Empathy and Respcet

References

  • Kate Wyvill, 0458577511, kate@katewyvill.com
  • Michelle Hando, 0403598368, mhando1@optusnet.com.au

Timeline

Self Employed

Cleaning Services
07.2017 - Current

Financer Officer

05.2012 - 10.2016

Accounts Payable and Payroll Officer

Safeway Electronics Limited
08.2008 - 12.2009

Accounts Payable Officer

Coca Cola Amatil (Fiji) Limited
03.2008 - 08.2008

Accounts Officer

Eagle Cleaning Services / Sunshine Aerated Waters (MFG)Ltd
08.2003 - 02.2008

Relieving Personal Assistant

Bachelor of Arts - Accounting And Banking

Fiji National University

Certificate in MYOB - NZPTC - MYOB

NZPTC

Diploma in Business Studies- Accounting

Fiji National University

Certificate IV in Accounting and Bookkeeping (Currently in Progress) CDU -

Charles Darwin University

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Vinita Devi