Vivienne Cirillo
Summary
Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
4
4
years of professional experience
Work History
Executive Assistant
Commonwealth Bank
02.2023 - 03.2025
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Enhanced executive decision-making with comprehensive research and detailed reporting.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
Executive Assistant
PricewaterhouseCoopers
02.2021 - 05.2023
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Improved office efficiency by implementing new filing systems and document management processes.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Increased office efficiency by developing and implementing inventory management system for office supplies.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Supported strategic planning sessions, providing logistical support and compiling necessary background materials.
- Enabled timely project completion by coordinating resources and timelines across multiple departments.
- Streamlined office operations, leading to more organized environment by implementing digital filing systems.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Enhanced executive productivity by managing email correspondence and prioritizing critical issues.
- Contributed to development of internal policies and procedures, enhancing organizational effectiveness and compliance.
- Streamlined communication between departments, resulting in more effective project coordination and execution.
- Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
Education
No Degree - Business Administration
TAFE NSW
NSW01-2020
Skills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
- Meticulous attention to detail
- Information confidentiality
- Customer Service-oriented
- Customer service
- Expense reporting
- Calendar management
- Scheduling
- Interpersonal communication
Yahoo Mail
- Yahoo Mail
- Top contacts
- Mark M. energydbeltrelieftrial@eapa.freshdesk.com
- Manisha J. voucher@eapascheme.energy.nsw.gov.au
- Recent searches
Profile
- Profile
- Vivienne Cirillo vivcir@yahoo.com.au Account info
New Resume
- Vivienne cirillo new resume
- Vivienne cirillo new resyne
Settings
- Settings
- NEW RESUME 2020 VIVIENNE CIRILLO 3 (3).docx
- Page1of 4
Timeline
Executive Assistant
Commonwealth Bank
02.2023 - 03.2025
Executive Assistant
PricewaterhouseCoopers
02.2021 - 05.2023
No Degree - Business Administration
TAFE NSW
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