Xiong (Vivian) Yin
Sydney,Australia
Summary
Detail-oriented CPA certified accountant with 10 years of experience in various accounting roles, specializing in accounts payable functions. Proficient in accounts reconciliation, full AP/AR processes, report drafting, and month-end closing. Possess strong problem-solving and analytical skills, enabling efficient and independent work. Recognized for being industrious and meticulous, with a proven track record of integrity and reliability. Committed to contributing to team objectives and fostering company growth.
Overview
10
10
years of professional experience
Work History
Accounts Clerk/Accounts Payable Clerk
Inlogik Pty Ltd
02.2024 - Current
- Manage all payment cycle activities in a timely and efficient manner.
- Processed, verified and reconciled invoices, employee reimbursements(using ExpenseMe), and statements.
- Processed more than 100 credit card payments and reconciled credit card statements for accuracy in accounting process.
- Prepared weekly EFT payment run and maintained relevant documents for reference.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time and accrued any non-received invoices to reflect accurate financial statements.
- Raised invoices for cross charges per entity.
- Supported annual audits by preparing accurate and well-organized financial documentation for review.
- Performed daily receipting and closely monitored AR aged report.
- Provided exceptional customer service to both internal departments and external clients while resolving billing inquiries efficiently.
- Reduced outstanding account balances from 40% to 20% through diligent follow-up on overdue invoices and effectively communicated with customers regarding account status and payment inquiries.
- Maintained confidentiality of sensitive information with strict adherence to company policies and procedures regarding data protection.
- Executed various administrative and support duties to assist entire company's daily operations.
Accounts Clerk
Mack Lion Law Firm
08.2023 - 01.2024
- Issued service invoices in the system
- Reviewing/sending invoices, credit notes and account statements to clients
- Using easy approach to explain and address accounting queries from internal and external stakeholders
- Processed payroll on fortnightly basis
- Reviewed and processed employee expenses claims and reconciling credit card payments with receipts
- Entered supplier invoices in the system and checking the payment register on weekly basis to ensure payments were paid on time
- Preparing payments based on company’s policies and sent out to managers for authorization and approvals
- Prepared quarterly BAS and IAS and lodged BAS and IAS on ATO portal
- Daily bookkeeping and ad hoc tasks.
Accounts Payable Accountant
Flying Bark Productions
05.2021 - 07.2023
- Entered invoices into MYOB for main company and multiple productions, including multi-currency invoices from different countries.
- Compared purchase register with payment list to make sure all the invoices were entered into the system.
- Monitored invoices status and due dates to ensure all payments were paid on time.
- Made sure invoices were all confirmed by managers based on company’s polices.
- Created ABA file and uploaded it to NAB for payment review and approval.
- Bank reconciliations for all local accounts on daily basis.
- Prepared daily cash reporting and forecasting to ensure the company had a healthy cashflow.
- Reviewed and processed staff travel and expenses claims.
- Reconciled credit card transactions with supporting receipts.
- Entered credit card transactions into MYOB.
- Raised queries to managers and bank if there were suspicious payments.
- Processed software prepayments and prepared prepayment journals entries or adjustment entries for month end.
- Processed more than 150 staff payrolls fortnightly.
- Created employee files in Attache, checking and processing fortnightly payroll based on timesheets.
- Processed STP and salary tax after each payroll cycle.
- Calculated termination payments and bonus payments for employees.
- Addressed any payroll related queries from employees or managements.
- Managed payments for the group Debtors report, clearing outstanding AR in MYOB when payments received.
- Prepared costing reports for IT department, development projects and some productions to give managers an overview regarding actual costs against budgets.
- Answered any questions from production managers related to the cost reports.
- Assisted with new accounting system (Eclipse) implementation.
- Transferred data from MYOB to Eclipse and reconciled all the data in both systems.
- Supported annual audit and liaising with external stakeholders (e.g. bank managers, auditors and suppliers).
Accounts Clerk - Part Time
Hamdan & Associates
02.2020 - 04.2021
- Reviewed and processed invoices to MYOB
- Reviewing Accounts Payable aging reports to make sure invoices are paid on timely manner
- Reconciled accounts payables and aging reports with supplier statements
- Contacted suppliers to address any outstanding issues
- Raised sales invoices in the system
- Reviewing/sending sales invoices, credit notes and account statements to customers
- Reconciled bank with AR aging report on weekly basis and follow up the debt collection issues.
Accountant
ALDI CHINA
07.2017 - 12.2018
- Processed vendor invoices to SAP
- Managed daily accounts payables to ensure all invoices were paid on time
- Managed 5 bank accounts
- Processed EFT and checked cash income
- Monitored bank accounts balance to ensure company had adequate cashflow
- Reconciled bank accounts with accounts receivables and payables on daily and monthly basis
- Inter-company transactions and reconciliation
- Update currency exchange rate, calculate foreign currency exchange gain and loss
- Built up and maintained Fixed Assets Register, Construction in process register in SAP
- Reconciled all assets at the month end
- Reviewed and processed the whole company staff expenses claims on timely basis
- Performed month end related journals and accountings to assist manager to complete month end close
- Prepared AP, AR, accruals and prepayments journals at the month end
- Attended annual stock take
- Draft company reimbursement policy and set up standard of practice for payment procedures
- Active participant and good performer to complete any ad hoc tasks assigned by the manager
- Liaised with company banker and external auditors.
Accountant
Morgan McKinley
12.2015 - 07.2017
- Operated monthly accounting closing process alone when another accountant was on maternity leave
- Always meet the deadline to prepare financial reports and month end review package with high quality for managers to review
- Prepared journal entries (e.g
- Prepayments, fix assets depreciations and accruals) and ad hoc adjustments required by managers
- Reconciled bank, cash, AP and AR on weekly and monthly basis
- Accounts Receivables including issuing invoices (billings) in SAP, raising credit notes
- Tracked AR status by liaising with clients to confirm AR payment date
- Analyzed aging AR reports to provide useful information during weekly management meetings
- Accounts Payables including reviewing vendor invoices and inputting to SAP
- Obtaining approvals from authorized persons and make sure payments were paid within payment terms
- Projected cashflow on weekly basis to monitor company's cashflow status and provided advice to optimize cashflow for company
- Lodged and claimed monthly tax return on timely manner
- Preparing and assisting with all the audit required documents and reports, ensuring compliance with accounting standards and regulatory legislation
- Be focal contact, actively communicate with tax bureau, external auditor and external lawyer etc.
Intermediate Accountant
Hall Chadwick
07.2014 - 12.2015
- Performed as outsourced bookkeeper for small business clients
- Prepared accounting adjustments journals for clients
- Reconciled bank accounts on monthly basis for clients
- Managed AP and AR matters for small business companies (including issued and posted invoices in MYOB or XERO, cleared payments, made adjusting journals etc.) Prepared monthly and quarterly BAS
- Prepared monthly and quarterly IAS
- Prepared pay slips and payroll tax for clients
- Prepared year end company tax returns, financial statements and individual tax returns.
Education
Certified -
CPA Australia
Sydney, NSW11.2017
Master of Management - Business Management
University of Sydney
Sydney12.2013
Bachelor of Commerce - Accounting And Finance
University of Sydney
Sydney, NSW12.2012
Skills
- Full understanding of accounts payable and accounts receivables process
- Managing bank, AP, AR, client and supplier reconciliations
- Preparing month end journal entries, adjustments and bookkeeping
- Debt collection
- Employee reimbursements and corporate credit card coding and reconciliations
- Proficient in Microsoft Office (Excel, Word, PowerPoint and Outlook), especially Excel (Pivot table, V-Lookup, if and sumifs etc)
- MYOB, SAGE 300, SAP FICO AP module and Xero
- English and Mandarin
- Administrative Support
- Critical thinking and problem solving skills
References
Available upon request
Timeline
Accounts Clerk/Accounts Payable Clerk
Inlogik Pty Ltd
02.2024 - Current
Accounts Clerk
Mack Lion Law Firm
08.2023 - 01.2024
Accounts Payable Accountant
Flying Bark Productions
05.2021 - 07.2023
Accounts Clerk - Part Time
Hamdan & Associates
02.2020 - 04.2021
Accountant
ALDI CHINA
07.2017 - 12.2018
Accountant
Morgan McKinley
12.2015 - 07.2017
Intermediate Accountant
Hall Chadwick
07.2014 - 12.2015
Certified -
CPA Australia
Master of Management - Business Management
University of Sydney
Bachelor of Commerce - Accounting And Finance
University of Sydney
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