Yesha Gaglani

Key achievements:

• Reduced payroll costs by 15% through effective management of overtime and payroll deductions.
• Remediation project successfully completed with regular audit checks.
• Full automation of Annual Salary review and STI process by leveraging technology resulting in no manual management significantly reducing errors.
• On going change management by using AI and other tools to streamline work processes with Workday and other impacted systems like Concur and SAP.

Responsibilities:

• Manage a team of 4 direct reports and 3 indirect reports.
• Manage and work with the team for end-to-end weekly and monthly payroll for ANZ.
• Verify complex calculations for terminations and overpayments.
• Manage datasheets for underpayments based on Award conditions and other legislative requirements.
• Ensure accurate and timely payments that adhere to legislation and provide specialist advice and recommendations.
• Payroll system compliance as per regulations and update codes and matrix as required.
• Develop and implement payroll policies and procedures, ensuring compliance with all federal and state regulations.
• Audit payroll master data and third-party payments monthly and quarterly.
• Manage and create checklists, process guides and flowcharts for the team and broader team including HR and finance.
• Provide continuous improvement measures from both employee perspective and development and refinement of payroll processes to minimize risk and penalties and increase efficiency and governance.
• Provide support to HR and finance for month end close, reconciliations, budget and forecast.
• Lodge, report and remit to all relevant bodies as required and maintain ESS user access and security ensuring available functionality is being utilized to its fullest.
• Liaise and provide support for internal and external audit.

Key Achievements:

• Successful payroll data transition between two different payroll systems with minimal impact to employees experience.
• Streamlined Payroll tax processing and addressed all audit concerns from multiple years.
• Proactively identify areas of needed improvement through quality controls and management systems.

Responsibilities:

• Manage end to end processing for Superannuation, PAYG, Payroll Tax as per state and federal legislation.
• Create business policy framework as a part of transition requirement to improve techniques and procedures.
• Train offshore teams on overall payroll compliance and third party payroll functions.
• Liaise with stakeholders, roll out policies and develop business plan with the stakeholders.
• Manage deadlines, key deliverables, and meet all expectations in areas of concern-accurately and timely.
• Regular review and validation of Agreement and Award conditions to ensure correct system implementation, policy development and payment details setup.
• Liaise with external stakeholders to guide them on payroll system control changes, implementation of company policies, award requirements, and systems roll out.
• Manage a team of 3 team members and provide training as required.

Key Achievements:

• Detailed audit and cleared up back log issues with redundancy and income protection boards across Australia for all 4 business units.
• Successful implementation of new payroll system.
• Successful implementation of new audit tool- CCM.

Responsibilities:

• Manage a team of 5 team members and provide compliance training on regularly.
• 2IC to the Head of Payroll for system implementation projects across all payroll functions.
• Re organize work patterns for more effective outputs for the team and stakeholders.
• Develop process improvement guides for team to ensure internal audit requirements are met.
• Review and undertake compliance execution of all controls related to payroll.
• Manage end to end STP process and validation.
• Develop quality assurance framework across payroll and all integrated systems.
• Manage end to end process for Payroll tax, PAYG and superannuation reconciliation and lodgments as per state and federal obligations
• Manage end to end process for various third parties- redundancy boards, LSL boards, Income protection funds, share plans and company policy implementation within payroll processing.

Key Achievements:

• Praised for developing customized payroll guide to suit each client requirements.
• Selected as a key member of the global teams for compliance as a result of proactive thinker and solutions expert.

Responsibilities:

• Prepare and assist senior management with ISAE 3402 compliance guidelines.
• Prepare RACI for various teams.
• Process end to end payroll including third party requirements from legislative and Fairwork requirement.
• Validate and approve payroll data process (Hire to Retire).
• Manage superannuation and assist rewards team on policy management.
• Conduct regular internal audits to ensure controls regulation.
• Perform system and functional configuration.
• Prepare policies, manuals and guidelines based on ongoing feedback and decision from the management team.

Key Achievements:

• Implemented detailed master data audit processes (SOX compliance) and achieved 100% internal and external audit success.
• Reduced 82 timesheet formats to 4 formats resulting in significant cost reduction and time saving by 72%.

Responsibilities:

• Conduct audit on payroll data for each pay cycle (weekly, fortnightly and monthly).
• Highlight and escalate potential risks and errors to the Operations Manager for rectification before the next pay disbursement.
• Monthly audits on security access, Superannuation Funds, Leave Liability, Payroll tax, Timesheets and Pay Reconciliations.
• Maintenance of NewsCorp integrity of information, policies, compliance, and guidelines.
• Minimize noncompliance in HR and Payroll department by developing key controls and educating teams as per governance framework and Audit Charter.
• Perform risk assessment and determine the level of risk for key controls (as per the SOX design).
• Document audit processes and recommend the findings and conclusion in a secure and organized manner.