Yiwen ZHANG
East Brisbane,QLD
Summary
Strategic liaison eager to apply project management skills to help organization achieve objectives. Strong problem-solving and critical thinking skills and familiar with industry-specific regulations and compliance requirements. Articulate with excellent written communication skills.
Overview
9
9
years of professional experience
Work History
Contract Administrator
Shafston International College
10.2021 - Current
- Facilitating contract negotiations with internal departments and external partners, ensuring thorough consideration of stakeholders' input and legal advice.
- Managing and administering contracts across various divisions of Shafston, including agent agreements, partnership MOUs, HR contracts, and third-party agreements.
- Conducting regular reviews and updates of contract terms, maintaining accurate records, and implementing system updates.
- Identifying opportunities for process improvement and contributing to the development of standardized contract templates.
- Staying informed about legislative updates, liaising with the legal department, and ensuring compliance with statutory and policy requirements.
- Developing and maintaining strong relationships with stakeholders and suppliers, serving as the primary point of contact for contract-related inquiries.
- Facilitating communication between involved parties to ensure effective collaboration and timely resolution of issues.
- Preparing monthly progress claims, generating reports, and assisting project managers with contractual correspondence.
- Overseeing financial aspects of contracts, monitoring expenditure, and adhering to contractual obligations and financial protocols.
- Providing guidance, training, and mentorship to staff involved in contract management.
- Establishing and monitoring key performance indicators to assess the effectiveness of contract management processes.
- Helping periodic audits to ensure documents with contractual terms and conditions, including ASQA standards.
- Ensuring confidentiality of sensitive information within contracts and implementing protocols for handling confidential data.
Intern - Contract Administrator
Shafston International College
08.2021 - 10.2021
- Preparation of training contracts, such as training plans for the BAC Program, ensuring that all terms and dates are correct before arranging appointments to meet with the clients to sign them.
- Scheduling appointments with clients and trainees to go through the legal terms and obligation on the contract/training plans. Explaining the course duration, course structure and details, obligations of each party involved in the traineeship.
- Keeping records of visit, documentations, and contracts. Ensuring that all information, contracts, and details of visit are recorded and uploaded in Shafston’s database in Jobready and Microsoft List. Copies of these documents are saved in Shafston’s internal drive, Jobready and Sharepoint for secured record keeping.
- Management of contract changes, amending contract where students may change courses, cancelling the course or switching from full time to part time enrolments. Providing relevant application forms (ATF-10, ATF-034. ATF-035.ATF-039) for the applicants to fill out. Notifying the AASN of the changes via email.
English Teacher
Greenway Language Centre
03.2018 - 06.2018
- Served as an English teacher, taught the students English grammar and listening.
- Enhanced my belief of being an English teacher in the future.
- Increased student motivation by providing timely feedback and recognizing individual achievements.
- Enhanced student comprehension by incorporating visual aids and hands-on activities in lessons.
Intern - Interview Assistant
Zhoukou Television Station
07.2017 - 10.2017
- Intern in column of Country Service; assisted the team with interview work.
- Took part in recording programs and mastered the knowledge of post-production.
- My communication ability and teamwork spirit were strengthened.
Intern - Journalist
Shanxi Normal University
05.2016 - 05.2016
- Led team members ro conduct an interview in a primary school in Meitan County; assigned tasks to members.
- Interviewed students to make sure which English level they were.
- Helped students to build up confidence in public speaking and practice what they have learned in English class.
- Provided students of different ages with various skills and strategies for English learning.
Intern - Interview Assistant
Xihua Televison Station
07.2015 - 08.2015
- Enhanced intern productivity by assisting with project coordination and providing ongoing support.
- Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
- Assisted with the preparation of Army Day Evening Party.
- Mainly took part in producing the program and postproduction.
Education
Diploma of Projects And Management -
Shafton International College
Brisbane, QLD11.2023
Master of Applied Linguistics - TESOL Studies
University of Queensland
Brisbane, QLD07.2021
Bachelor of Arts - Journalism
Shanxi Normal University
Shanxi, China06.2018
Skills
- Relationships and rapport
- Proposal evaluation
- Procurement
- Document Control
- Contract reviews and edits
- Project Support
- Budget Planning
Timeline
Contract Administrator
Shafston International College
10.2021 - Current
Intern - Contract Administrator
Shafston International College
08.2021 - 10.2021
English Teacher
Greenway Language Centre
03.2018 - 06.2018
Intern - Interview Assistant
Zhoukou Television Station
07.2017 - 10.2017
Intern - Journalist
Shanxi Normal University
05.2016 - 05.2016
Intern - Interview Assistant
Xihua Televison Station
07.2015 - 08.2015
Diploma of Projects And Management -
Shafton International College
Master of Applied Linguistics - TESOL Studies
University of Queensland
Bachelor of Arts - Journalism
Shanxi Normal University
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