Yola Beaini
Overview
14
14
years of professional experience
Work History
Executive Assistant to the President and Bar Council
The Victorian Bar
05.2025 - Current
- Accountability for the management, delivery and accuracy of all aspects of executive support required by and delivered to the President and Bar Council, including email and diary planning and management, travel, correspondence, reporting.
- Accountability for the management, delivery and accuracy of Bar Council meeting agendas, resolutions, minutes and action items.
- Coordinating speeches, honours in confidence, speaking notes, obituaries and notices for ceremonial occasions.
- Coordination of Silks and committee appointment processes.
- Draft letters to honoured guests and VIPs for the Bar dinner and assist with event coordination as required.
- Bar Council elections and other ad hoc research and support.
- Preparation of election material and management of nominations and post-election tasks.
- Liaison between the Bar and external stakeholders including the Courts, judiciary, Attorneys-General offices, Legal Services Board and Commissioner, other legal profession bodies.
- Provide ad hoc support to the Australian Bar Association (ABA) and other legal profession bodies as required and/or requested by the Executive Director/President.
- Annual General Meeting /Special General Meeting (AGM/SGM) coordination.
- Advise on various protocols in written materials, including forms of address, order of precedence and adherence to the style guide.
- Provide advice and administrative support as to matters of governance and company secretary support as required and requested by the Executive Director.
- Support the ongoing digital/website content review and management as relevant to the President, Bar Council and committees.
- Annual Bar Council calendar coordination.
- Coordinate the Committee EOI and appointment process for the annual committee appointments.
- EA to ED to provide support as required.
- Coordinate the Preliminary Evaluation Committee (PEC) process including meetings, resources, coordination with the Supreme Court, preparation of reports and all administrative support.
- Coordinate Letters Patent for Senior Counsel.
- Manage and deliver obituaries in accordance with the Protocol.
- Provide support, research and advice to the VicBar President in relation to Honours-in-Confidence enquiries.
Executive Support Officer
The Victorian Bar
09.2023 - 05.2025
- Accountability for the management, delivery and accuracy of all aspects of executive assistance support required by and delivered to the President and Executive Director including email and diary management, travel bookings, correspondence and reports.
- Accountability for the management, delivery and accuracy of the administrative support including meeting management, agendas, resolutions, minutes, action items, correspondence and other ad hoc research and support as required.
- Biographical and other research for written materials.
- Support the IT project and other projects.
- Drafting and editing written materials, including reports, notices and correspondence.
- Managing the expressions of interest process for external appointments.
- Coordination of Victorian Bar News content and attend meetings.
- Provide advice and administrative support to VicBar charities such as the VicBar Foundation.
- Assist the Corporate Services Manager with the coordination and delivery of the Annual Report.
- Support the ongoing digital/website content review and management as relevant to the President, Bar Council and committees.
Executive Assistant
Edmund Rice Education Australia
01.2022 - 09.2023
- Event management: High level planning and coordination of National Conferences, Formation programs and school centered events across Australia.
- Successfully streamlined and improved the efficiency of event and administrative functions.
- Executive support for the National Director and Educational Strategy Team.
- Coordinated with other departments to implement new I.T initiatives to improve the stakeholder experience.
- Implemented an efficient EREA School Renewal Policy Process.
- Organised and chaired shareholder meetings, board meetings, including the preparation of agendas and minutes.
- Office management - planning and execution of office events and social calendar.
- Support for the leadership, administration and accreditation of national programs.
- Management of EREA External Research applications, inquiries and funding.
- Coordination of all arrangements and bookings as required by the National Director and team.
- Member of the EREA First Nations Reconciliation Action Plan Working Group.
- Support for the National Director and team with stakeholder communications, bookings, meetings, travel and filing.
Secondary Teacher
Mercy College
01.2021 - 12.2021
Salesperson, Front Counter, Software Advisor
JB Hi-Fi
08.2014 - 12.2020
Legal Intern
Master Builders Association of Victoria
05.2018 - 12.2018
Crew Member
McDonalds
01.2011 - 07.2014
Education
Master of Teaching - Secondary
La Trobe University
Melbourne12.2020
Bachelor of Legal and Dispute Studies -
RMIT University
Melbourne12.2018
Skills
- Process Improvement
- Strategic leadership
- Effective communication
- Project Management
- Proficient in MS Office
- Stakeholder engagement
- Event Planning
- Meeting Management
- Administrative Support
- Content Management
- Research
Timeline
Executive Assistant to the President and Bar Council
The Victorian Bar
05.2025 - Current
Executive Support Officer
The Victorian Bar
09.2023 - 05.2025
Executive Assistant
Edmund Rice Education Australia
01.2022 - 09.2023
Secondary Teacher
Mercy College
01.2021 - 12.2021
Legal Intern
Master Builders Association of Victoria
05.2018 - 12.2018
Salesperson, Front Counter, Software Advisor
JB Hi-Fi
08.2014 - 12.2020
Crew Member
McDonalds
01.2011 - 07.2014
Master of Teaching - Secondary
La Trobe University
Bachelor of Legal and Dispute Studies -
RMIT University
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