Yvonne Willis
Kelmscott,WA
Summary
Resourceful Purchasing Officer with extensive experience and successful track record in procurement and logistics. Organized and effective professional well-versed in using proven methods and cutting-edge technology to streamline operations, increase productivity and cut costs. Dedicated to strengthening and maintaining vendor relations through outstanding communication and human relations skills.
Overview
30
30
years of professional experience
Work History
Purchasing Officer
Rener Health Products
10.2022 - Current
- Raise purchase orders and send them to suppliers
- View daily sales reports and order stock accordingly to the sales
- Process supplier credits for missing or damaged stock
- Create new product codes in Pronto for new products
- Liaise with suppliers about new products & any marketing promotions
- Liaise with suppliers and internal staff on OOS
- Ensure stock control and keep accurate records
- Prepare reports and collate information
- Reconcile invoices
- Check monthly statements
- Work closely with Marketing, Warehouse and Financial Managers
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Fostered strong relationships with internal stakeholders by providing timely updates on procurement activities and addressing any concerns promptly.
- Optimized inventory levels by closely monitoring demand patterns and adjusting re-order points accordingly.
- Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
- Reduced purchasing lead times through proactive communication with suppliers and close monitoring of order progress.
- Performed monthly reconciliation of open purchasing orders.
- Generated reports, documents and analysis in [Software] for senior management review and approval.
- Purchased new products and oversaw inventory stocking and availability.
- Maintained documentation for all purchases.
- Accepted and processed supply requests from staff, and placed orders per procedures.
- Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales.
Purchasing Officer
Epic Pharmacy
09.2013 - 07.2022
- Ensure that all stock control related activities within the area of responsibility are performed in accordance with the Quality Management System, Standard Operating Procedures and requirements of GMP
- Work within the Inventory Control Policy
- Maintain the security of the warehouse and stockholdings at all times
- Develop accurate, consistent inventory reporting structure
- Run a series of inventory reports on daily, weekly, or monthly basis and perform detailed analysis of item performance
- Complete daily ordering from approved suppliers using specified min/max levels
- Perform biweekly inventory level check to account for unplanned stock usage
- Source stock items from approved suppliers
- Liaise with Site Supply or other approved suppliers for out of stock line not available from primary or secondary suppliers
- Liaise with suppliers to ensure timely delivery and resolve any disparities in ordering process
- Receipting and put away of stock on a daily basis
- Review Min-Max levels fortnightly
- Maintenance and updating of medication locations
- Perform expiry date check on a monthly basis and dispose of expired stock after obtaining the necessary authorizations from the relevant manager
- Identify and obtain approval for disposal of redundant stock lines
- Coordinate and participate in quarterly stock take
- Implement processes that optimize and track warehouse inventory
- Track inventory accurately, record keeping, warehouse inventory cycle counting and optimise inventory utilization
- Coordinate assembly and dispatch of finished product in accordance with the despatch schedule
- Work in tandem with the entire Production team in supporting all objectives
- Attend staff development meetings as required and recording the minutes
- Performed monthly reconciliation of open purchasing orders.
- Generated reports, documents and analysis in [Software] for senior management review and approval.
- Purchased new products and oversaw inventory stocking and availability.
- Maintained documentation for all purchases.
- Accepted and processed supply requests from staff, and placed orders per procedures.
- Analyzed and reported on inventory levels to determine purchasing requirements.
- Worked with departments to find new and better items to fulfill diverse needs.
- Searched for hard-to-find items and found high-quality, reliable vendors.
- Identified and resolved supply chain issues to mitigate delays and production disruptions.
Purchasing Officer
Epic Pharmacy Head Office (Icon Group)
01.2021 - 01.2022
- Raising Purchase orders for all companies across the Epic/Icon & Slade sites in WA, NSW, Vic & Qld
- (60 sites in total)
- Raising & Processing sales order across all sites
- Raising sales credits when required
- Creating New Customers in AX
- Second Sourcing for Out of stock products
- Receipting Invoices into AX
- Raising Supplier credits
- Being part of the stock take committee, uploading stock takes in the system, performing analysis on the data to identify any error with the inventory data
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Fostered strong relationships with internal stakeholders by providing timely updates on procurement activities and addressing any concerns promptly.
- Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
- Reviewed order updates to identify best practices aligned with corporate goals.
- Reduced purchasing lead times through proactive communication with suppliers and close monitoring of order progress.
- Generated reports, documents and analysis in [Software] for senior management review and approval.
- Used [Software] to authorize and monitor purchase orders and consumables.
- Maintained documentation for all purchases.
- Accepted and processed supply requests from staff, and placed orders per procedures.
- Analyzed and reported on inventory levels to determine purchasing requirements.
- Worked with departments to find new and better items to fulfill diverse needs.
- Searched for hard-to-find items and found high-quality, reliable vendors.
Purchasing/Inventory Supervisor
Hollywood Private Hospital – Supply Department
01.2010 - 08.2013
- Supervision of purchasing staff making sure all purchase orders were ordered from approved suppliers
- Checking back orders daily and ringing supplier to get updated ETA
- Running automatic re-order report to place daily orders
- Raising special purchase order for capex items and special on off items required
- Running stocktakes organizing staff to count the stock, downloading the information into the computer system, analysing the data and checking the variance report
- Product changes, liaising with nursing staff and supplier reps on how and when to change over products when supplier contracts changed
- Solving invoicing issues, organising credits from suppliers and processing them
- Putting together a fortnightly staff roster organsing casual staff, rostering staff holidays
- Checking inventory levels of stock increasing the min/max in the system as required by usage
- Expiry check on products, expiry them into the inventory management system and dispose of the them in the correct manner, hospital use a 3rd world system where expired stock is sent to 3rd world countries
- Organsing the pickup of these items
- Prosthetic reconciliation – processing prosthetic’s used in operations
- Sitting on the medical consumables & wound care committee and implementing the outcomes
- Conducted regular audits of warehouse operations to ensure compliance with safety regulations, minimizing risk exposure within the organization.
- Improved order accuracy and reduced lead times for critical materials by closely monitoring demand patterns and adjusting purchasing plans accordingly.
- Managed cross-functional teams responsible for the procurement, storage, and distribution of goods, ensuring seamless flow of products throughout the organization.
- Implemented continuous improvement initiatives designed to optimize the procurement process, resulting in increased savings on material costs over time.
- Purchased new products and oversaw inventory stocking and availability.
- Used [Software] to authorize and monitor purchase orders and consumables.
- Generated reports, documents and analysis in [Software] for senior management review and approval.
- Progressed through various purchasing, warehousing and leadership roles.
- Wrote standard operating procedures for department.
- Hired and trained purchasing staff to improve effectiveness of purchasing operations.
Inventory Control/Warehouse Supervisor
Hollywood Private Hospital
01.2007 - 01.2010
- Supervision of all stores and Receivals staff, making sure the staff delivered stock to the wards in way of a daily imprest
- Making sure all incoming stock was received into the inventory management system and put away in the warehouse
- Inventory management changing stock locations in the system as required
- Checking min/max levels and adjusting as required
- Warehouse storage organsing the correct shelving needed to store stock & dangerous goods
- Getting stock coded into the inventory system placing codes and descriptions on all items in the warehouse for picking
- Overall control of Imprest areas throughout the hospital
- All wards are set up with pacific stock to order called an imprest these areas are set up with barcodes to scan then order downloaded into the system and a pick slip created
- All imprest levels where checked regularly and changed as required
- Sales orders to all departments stock being taken from the warehouse needed to be issued out to the departments for costing and inventory levels
Recievials Officer
Hollywood Private Hospital
01.2005 - 01.2007
- Unloading trucks with the forklift
- Checking stock against the invoice
- Dealing with any discrepancy by ringing the supplier
- Receiving invoices into the Inventory stock management system – authorising invoices for payment
- Making sure all stock is put away in the warehouse in the correct location
- Accepting and distributing all non stock deliveries throughout the hospital
General Stores Duties
General Stores
01.2003 - 01.2005
- Servicing Imprest for various departments including bar code scanning for wards needs downloading, picking and delivering orders
- General stores duties putting away stock
Various Stores Duties
St John of God
01.1997 - 01.2003
- Servicing Imprest for various departments including bar code scanning for wards needs sending order through to Murdoch hospital for picking
- Delivering stock to wards
- Purchasing stock from suppliers
- Receiving invoices into the inventory stock management system
- Authorizing invoices for payment
- Coding invoices with account codes for Accounts
Pantry Assistant/Supervisor
St John of God
01.1995 - 01.2003
- Training new staff
- Setting meal trays
- Collating Menus
- Delivering meals to patients
Skills
- Purchase order management
- Pricing strategies
- Price analysis
- Report preparation
- Purchasing coordination
- New vendor setup
- Inventory management skills
Timeline
Purchasing Officer
Rener Health Products
10.2022 - Current
Purchasing Officer
Epic Pharmacy Head Office (Icon Group)
01.2021 - 01.2022
Purchasing Officer
Epic Pharmacy
09.2013 - 07.2022
Purchasing/Inventory Supervisor
Hollywood Private Hospital – Supply Department
01.2010 - 08.2013
Inventory Control/Warehouse Supervisor
Hollywood Private Hospital
01.2007 - 01.2010
Recievials Officer
Hollywood Private Hospital
01.2005 - 01.2007
General Stores Duties
General Stores
01.2003 - 01.2005
Various Stores Duties
St John of God
01.1997 - 01.2003
Pantry Assistant/Supervisor
St John of God
01.1995 - 01.2003
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