Zeeshan Ismail
Rooty Hill,NSW
Summary
Outgoing professional with a background spent managing critical facility assets in fast-paced and critical environments. A driven Assset Specialist promoting exemplary talents in customer service, maintenance standards, policy, and procedure oversight and facility security measures.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Critical Asset Specialist
CDC Data Centre
09.2020 - Current
- Manage critical infrastructure assets across multiple sites from Procurement>Commissioning>ASSET Lifecycle management
- Create and manages asset list in CMMS and set-up PPM calendar for team to follow for maintenance activities
- Manage any risk associated with the Data Centres up-time through its various equipment, provide recommendations for risk mitigation
- Design and create asset- based analytics to report – including WO’s, life cycle costs, etc
- Obtain and provide regular reporting through ERP, CMMS, EAM, and Power BI for SLT
- Provide monthly reports to clients for assets feeding to clients Data Hall/Server Racks
- Liaise with client success team for client specific report requirements
- Communicate with project teams to get newly commissioned asset and DLP schedule for maintenance
- Attend CAB meetings if required for major changes affecting asset register
- Manage and coordinate training of staff on CMMS system
- Coordinate with internal teams in the management of the facility asset records and preventative maintenance schedules
- Training CDC teams to manage PPM work order listing and complete work orders and run monthly reports
- Ensure system, software, training, reporting and functionality of the CMMS systems is always up to date with current versioning and applications
- Manage procurement activities for CDC and clients
- Draw and manage scope of works and MOPS
- Managing CAPEX projects, client fit-out projects and provide project support to PMO team
- Liaising with contractors for PPM schedules and arrange site access
- Managing compliance documents from contractors and issue work permits
- Ensuring that company obtains compliance certificates, approvals and other related documents required by Statutory Authorities in relation to the occupancy of the Data centre facilities
- Create OPEX budget forecast for SLT review and manage accruals
- Develop and manage standards & procedures for asset management information across all the campuses for NSW, ACT and NZ
- Perform periodic analysis of preventative maintenance program and present analysis to managers and supervising staff
- Ensure all completed works and documentation supporting the closure of completed works are updated withing CMMS system
- Manage Data Centre facilities operations on a daily and on-going basis
- Manage PPM and reactive/corrective activities on site
- Manage AFSS (Annual Fire Safety Statement) co-ordination
- Sort/match invoices against WOs and liaise with finance for payments
- Manage and train facilities and onsite physical security team
- Ensure day to day customer use of the facilities is managed
- Ensure day to day interaction with Service Providers and Clients is managed.
- Evaluated proposals from potential investment partners, assessing their financial stability and alignment with organizational goals before making recommendations to senior leadership.
- Implemented risk management practices that reduced potential losses while maintaining targeted returns.
- Conducted thorough due diligence on investment opportunities, ensuring alignment with organizational objectives and risk tolerance.
- Collaborated with cross-functional teams to develop strategies for maximizing returns on investments.
- Tracked warranties by monitoring expiration and hardware nearing EOL.
- Assisted in the development of annual budgets by providing detailed forecasts of anticipated revenues, expenses, and capital expenditures related to assets under management.
- Disposed of assets and tracked credits and refunds to update financial information in inventory system.
- Optimized asset allocation by conducting comprehensive research and analysis of market trends.
- Managed the timely completion of all required documentation for asset transactions, ensuring full compliance with regulatory requirements.
- Coordinated regular audits of physical assets to confirm accuracy of inventory records and identify areas for improvement.
- Contributed to the development of long-term strategic plans by analyzing projected needs for asset acquisition, maintenance, or disposal over time.
- Developed metrics-based performance evaluations for managed assets, informing future investment decisions and strategies.
- Supported the implementation of new technology solutions that streamlined workflows and increased operational efficiency in asset management tasks.
- Offered expertise on inventory identification and reconciled truck stock listings inventory with physical inventory on hand.
- Provided training and guidance to junior team members, fostering a culture of continuous learning and professional growth within the department.
- Maintained assets inventory, completed inventory reports and escalated inventory discrepancies.
- Entered, tracked and documented asset status using CRM/ERP and studio tools.
Facilities Manager
St. Luke’s Hospital
10.2018 - 09.2020
- Responded to building emergencies and managed repairs.
- Conducted regular inspections of physical assets, identifying areas for repair or replacement before issues escalated into costly problems.
- Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
- Managed vendor relationships for cost-effective services, ensuring quality and timely completion of projects.
- Achieved cost savings through negotiating service contracts, leveraging long-term relationships with trusted suppliers.
- Investigated problems and determined appropriate remedies.
- Evaluated subcontractor performance for quality assurance purposes, maintaining strong partnerships while holding service providers accountable for their work.
- Led facility management staff and consultants in producing business plan that focused on facility operations.
- Oversaw facility renovations, ensuring ADA compliance and adherence to local building codes.
- Improved facility efficiency by implementing preventive maintenance plans and streamlining work order processes.
- Maintained HVAC, temperature control, electrical and building automation systems.
- Created management reports outlining important facility statistics.
- Evaluated facility operations and personnel for safety and health regulations compliance.
- Drove continuous improvement of processes and systems operation.
- Enhanced building security with the installation of access control systems, surveillance cameras, and improved lighting.
- Collaborated with stakeholders to develop capital improvement plans that aligned with organizational goals and budgets.
- Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Maintained inventory and ordered supplies to keep facility resources readily available.
- Monitored electricity, gas and water systems for proper function to minimize costs.
- Managed parking and transportation systems by monitoring parking areas and transport services to promote easy accessibility for occupants.
- Prepared reports and schedules with accuracy.
Project Coordinator
Sydney Corporate Group
09.2016 - 11.2018
- Collaborated with senior project managers to plan and execute projects from initiation to closure
- Assisted in defining project scope, objectives, and deliverables
- Prepared project schedules, work breakdown structures (WBS), and Gantt charts
- Coordinated project teams, assigned tasks, and ensured adherence to timelines
- Conducted regular status meetings to update stakeholders on project progress and identified potential issues
- Assisted in risk assessment and mitigation planning
- Managed project documentation and maintained project files, ensuring compliance with project management standards
- Assisted in budget tracking and cost control activities
- Conducted post-project evaluations to identify lessons learned and areas for improvement.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Education
PMP - Project Management
PMI
Sydney02.2023
Certificate - ITIL 4
ITIL
Sydney01.2021
Diploma - Business
Australian Insititute of Commerce And Languages
Sydney08.2010
Skills
- Incident Management System
- Client Management & Relations
- Problem Identification & Resolution
- Strong Leadership and Communication Skills
- Compliance to Standards & Legislations
- PPM Planning
- Project Management
- Applications management
- Maintenance Scheduling
- Problem-Solving
- Reliability
- Analytical Thinking
- Risk Assessment
- Contractor Management
- Continuous Improvement
- Emergency Response
- Analytical Skills
- System enhancement
- Building Maintenance
- Budgeting and financial management
- Technical knowledge
- Building inspections
- Equipment Calibration
Certification
- ITIL 4 Foundation Course
- PMP
- White Card
- LV Rescue and CPR
- A Comparison of AC and DC Power Distribution in the Data Centre Outline
- An Overview of Data Centre Physical Infrastructure
- Analysing Reliability in the Data Centre
- Battery Safety and Environmental Concerns
- Calculating Total Cooling Requirements
- CMMS MEX Maintenance Software
- Certificate II in Security
- Microsoft Excel Intermediate 2016
- Computer Systems
- Power bi
- Yardi, Fresh Service, Service Now
- Access Control System (Lenel –Honeywell)
- Microsoft Office
- Microsoft Project
- CMMS, CRM, ERM
Projectexperience
- Data Centre
- Hospital/Nursing Home
- API - Integration Project
- Critical Gas Supply Upgrade
- API Integration Project
- Report Design for Customer Support
- Dynamics 365 FinOps and FS Support
- Critical Asset Functional Location Hierarchy Design
- Office and Data Hall Fit-Outs
- Critical Asset Hierarchy Design to Visualise Blast Radius Impact
- Hydrotherapy Pool Construction
- Setup Digital Nurse Call Bell System
- Clinic Fit-Outs
- Mechanical system Upgrade - Installation of Air-Cooled Chiller System
- Applications management
Personal Qualifications
2010-Diploma in Business Management
References
Referees are available upon request
Timeline
Critical Asset Specialist
CDC Data Centre
09.2020 - Current
Facilities Manager
St. Luke’s Hospital
10.2018 - 09.2020
Project Coordinator
Sydney Corporate Group
09.2016 - 11.2018
PMP - Project Management
PMI
Certificate - ITIL 4
ITIL
Diploma - Business
Australian Insititute of Commerce And Languages
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