Zeinab Ali
Summary
Dynamic Administrative Coordinator with a proven track record at Publicis Groupe, excelling in meeting planning and document management. Recognized for enhancing operational efficiency through meticulous attention to detail and effective team collaboration. Skilled in scheduling and inventory management, consistently streamlining processes to support organizational goals.
Overview
10
10
years of professional experience
Work History
Administrative Coordinator
Publicis Groupe
01.2019 - Current
- Assisted in coordinating meetings and events, ensuring all logistical details were managed effectively.
- Maintained accurate records and files, utilizing organizational tools to streamline access to information.
- Collaborated with team members on project tasks, fostering a cooperative work environment.
- Utilized scheduling software to organize appointments and optimize calendars for staff members.
- Provided front desk support, greeting visitors and managing incoming calls professionally and efficiently.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Managed office supplies inventory, ensuring timely reordering to maintain operational efficiency.
Administrative Assistant
MVS National Valuers
01.2018 - 11.2018
- Managed scheduling and calendar coordination for executive leadership.
- Streamlined document management processes, enhancing retrieval efficiency.
- Developed and maintained filing systems to ensure data integrity and organization.
- Coordinated internal and external communications, fostering effective collaboration.
Administrator / Dental Assistant
Sky Dental
02.2015 - 04.2015
- Streamlined patient scheduling process, improving appointment efficiency and minimizing wait times.
- Implemented electronic health record system, enhancing data accessibility for staff and reducing paperwork errors.
- Developed training materials for new administrative staff, fostering knowledge retention and operational consistency.
- Coordinated interdepartmental communication, ensuring seamless information flow between dental practitioners and administrative teams.
Education
Certificate II - Business Administration
TAFE NSW
Kogarah, NSW08-2016
Year 12 Certificate -
Moorefield Girls High School
Kogarah, NSW12-2015
Certificate II - Retail Services
TAFE NSW
Kogarah, NSW08-2015
Skills
- Attention to detail
- Data entry
- Time management
- File organization
- Team collaboration
- Office administration
- Document management
- Meeting planning
- Office inventory management
- Scheduling appointments
Timeline
Administrative Coordinator
Publicis Groupe
01.2019 - Current
Administrative Assistant
MVS National Valuers
01.2018 - 11.2018
Administrator / Dental Assistant
Sky Dental
02.2015 - 04.2015
Certificate II - Business Administration
TAFE NSW
Year 12 Certificate -
Moorefield Girls High School
Certificate II - Retail Services
TAFE NSW
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