Zoe Camilleri
Balwyn,VIC
Summary
Proactive professional with a bachelor’s degree in Applied Science (Construction Management). Demonstrating exceptional administrative, communication, and organizational competencies through collaborative work with commercial managers and procurement managers on diverse civil infrastructure projects encompassing Rail, Road, and Pipeline. Providing valuable assistance to project teams throughout the entire construction process, from Development to Delivery and Completion phases. Eager to further enrich my construction expertise, acquire new skills, and contribute to the growth of the organization while advancing my career.
Overview
5
5
years of professional experience
Work History
Procurement administrator
McConnell Dowell Constructors
01.2023 - Current
- Collaborated closely with the Pipeline Technical Specialist (Project Procurement Manager) in a variety of procurement-related responsibilities, which encompassed:
- Developing and maintaining the Procurement Schedule, ensuring regular updates as project progressed.
- Recorded critical updates in the notes section of the Schedule during procurement meetings, enhancing visibility and tracking for each procurement package.
- Created RFQ templates for the project team's review, facilitating efficient communication with project managers.
- Contributed to the setup of procurement processes for projects in Felix (Procurement software) and SharePoint.
- Worked in tandem with engineers to compile comprehensive RFQ documents, integrating scope, program details, and sustainability requirements into procurement packages. This involved crafting returnable BOQ pricing schedules, optimizing the procurement process
- Acted as a liaison with vendors on RFIs for procurement packages, Felix setup and queries, Requests for Extensions, BAFOs, and related matters
- Assisted in procurement activities by researching products and prices, offering recommendations to the procurement manager to inform final decisions
- Sourced vendors for various site materials, site PPE, and temporary site offices
- Provided vendor suggestions to project managers, including those who reached out through LinkedIn or the FGP procurement email
- Also, forwarded EOI vendors, meeting sustainability targets or project requirements to project managers and engineers
- Collaborated with the procurement manager in drafting bid evaluations before review with the project team
- This entailed a comprehensive analysis of quotes, encompassing cost prices, manufacturing details, and product offerings
- Actively participated in meetings with vendors on specific procurement packages after the bid evaluation process was concluded
- Held responsibility for achieving Key Performance Indicators (KPIs) related to cost performance for each procurement package, effectively recording cost savings for the business
- Provided essential support to the procurement manager and contract manager by assisting in obtaining vendor insurances, HSEQ documentation, sign-off on pre-award evaluation documents, financial assessments, and expediting new vendor setup
- Efficiently completed purchase requisitions using the workbench (finance software) for the pipeline technical specialist, maintaining seamless communication with the Finance department regarding purchase orders and invoices
- Diligently followed up on purchased goods to ensure their timely arrival on-site as per expectations
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Maintained complete documentation and records of all purchasing activities.
- Delivered training on the use of Felix to unfamiliar staff and offered guidance to unfamiliar engineers in navigating the MCD procurement process.
Project administrator
Winslow Infrastructure
09.2022 - 12.2022
- Onboarding and management of all project subcontractors
- Supporting social procurement activities and ICN and MRPV reporting requirements
- Manage the procurement and scheduling of equipment & materials
- Play a key and central role for providing project administration support to all team members, client, external vendors, subcontractors, and community stakeholders
- Maintain project filing and database systems, storing information accurately and safely
- Collating, receipting and matching delivery dockets and invoices to the project, ensuring that the system is up to date with accurate information to reflect true project costs
- Day-to-day management of the project site office
- Update and maintain HRIS with new starter and employee change data.
- Identified and eliminated safety risks through assisting Health and safety Co-ordinator with weekly safety training.
- Ensuring Compliance for site personnel and subcontractors.
Project Administrator
Laing O’Rourke
03.2020 - 08.2020
- Continued to fulfill the role of a financial administrator, aiding the CLD team in streamlining supplier orders for the project, and leveraging prior project experience to provide valuable process enhancement recommendations
- Conducted training and aided unacquainted staff in navigating the COINS OA purchasing software, particularly for plant and material supplier orders
- Skilfully processed subcontractor variations prompted by contract changes
- Collaborated with the finance manager to establish accounting and auditing codes for the purpose of scrutinizing material, plant, and subcontractor orders, ensuring meticulous auditing processes
- Meticulously managed the processing of subcontractor claims and invoices, ensuring adherence to subcontractor contracts for payment
- Contributed to the development of a comprehensive subcontractor invoice tracker, aligning with the claims made by subcontractors to ensure punctual payments in accordance with contract agreements
- Provided vital support to the junior contract administrator in processing subcontractor payments
- Played a key role in creating a purchase order tracker dedicated to material and plant orders, facilitating the tracking and monitoring of the project budget across various construction phases
- Collaborated closely with the project manager and commercial manager in monitoring project budget and expenditure, offering insights and recommendations
- Delivered regular project budget presentations to the project manager, commercial manager, and contract administrator to maintain transparency and align project operations with financial goals.
Undergraduate / Finance Administrator
Laing O’Rourke
03.2019 - 03.2020
- Demonstrated proactive learning by mastering Laing O’Rourke's procurement software, COINS OA
- This system streamlines supply management, asset and service management, operations, and fiscal management, aiding both the office and project teams in the procurement of project materials and plant equipment
- Efficiently processed orders for civil engineers, overseeing plant and material requisitions
- Assisted the project team in developing a comprehensive Due Diligence checklist for suppliers and subcontractors, aligning with the requirements of the Victorian Government of Australia
- This encompassed Anti-Bribery Corruption Approval and providing support to subcontractors in completing Industrial Relations documentation
- Contributed to the onboarding of new suppliers and subcontractors into the COINS OA software
- Provided valuable support for document control purposes, ensuring adherence to auditing standards
- Collaborated with the Commercial administrator to review supplier and subcontractor contracts
- Accurately processed invoices for payment related to plant and material orders (GRN), ensuring alignment between invoices, orders, and the approval of civil engineers
- Delivered training to staff unfamiliar with the use of the COINS OA purchasing software.
Gen 44 program Intern
Level Crossing Removal Project
11.2018 - 02.2019
- Assist the construction team with concluding the ROSANNA, HEIDELBERG and grange road level crossing REmoval project and assisted in the pre-Construction of the Toorak ROAD level crossing removal project AND TOC PHASE IN ALLIANCE CONTRACTING Collaborated seamlessly within a team and independently, ensuring timely completion of essential and time-sensitive tasks for commercial managers in scheduling, procurement, and contract management
- Played a pivotal role in managing NDA contracts for subcontractors, facilitating direct communication with C-suite and D-level executives of tendering companies
- Contributed to the successful close-out of contracts for the Rosanna, Heidelberg, and Grange Road Level Crossing Removal projects
- This involved meticulously overseeing the submission of all regulatory documentation and facilitating dispute resolution
- Supported procurement managers by assisting in the preparation and distribution of procurement contracts to subcontractors.
Education
Bachelor of Applied Science - Construction Management
Curtin University
11.2020
Skills
- Excellent communication skills gained from working in a client – focused company and liaising with subcontractors/suppliers
- Ability to multi-task and work well under pressure
- Able to take direction from supervisors and managers
- Proficient in the use of Microsoft Excel, Microsoft project, P6, Revit, MYOB, and social media platforms
- Product Sourcing
- Accounts Receivable/Payable
- Data Organization
- Supplier Liaison
- Cost Control
Hobbies
I love cooking, taking walks, rollerblading mid-week, going to a 1000 steps every fortnight or every week if I can and reading good biographies.
Timeline
Procurement administrator
McConnell Dowell Constructors
01.2023 - Current
Project administrator
Winslow Infrastructure
09.2022 - 12.2022
Project Administrator
Laing O’Rourke
03.2020 - 08.2020
Undergraduate / Finance Administrator
Laing O’Rourke
03.2019 - 03.2020
Gen 44 program Intern
Level Crossing Removal Project
11.2018 - 02.2019
Bachelor of Applied Science - Construction Management
Curtin University
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