Aivern Poplis
Port Moresby,National Capital District
Summary
Detail-oriented Accounts Payable specialist with extensive experience in processing invoices, reconciling vendor accounts, and ensuring timely payments. Known for effectively resolving discrepancies and maintaining strong vendor relationships, contributing to operational efficiency and accuracy in financial records.
Overview
12
12
years of professional experience
Work History
Accounts Payable Officer
OK Tedi Development Foundation
KIUNGA , Papua New Guinea
07.2024 - Current
- Managed vendor invoices and ensured timely processing for payments.
- Reviewed and reconciled accounts to maintain accurate financial records.
- Collaborated with internal departments to resolve discrepancies in payments.
- Utilized ERP systems to track and process accounts payable transactions.
- Conducted audits of invoices for compliance with company policies.
- Assisted in the preparation of month-end financial reports and summaries.
- Developed strong relationships with vendors to improve communication and efficiency.
- Reviewed invoices for accuracy and completeness prior to payment processing.
- Researched, resolved and responded to inquiries from vendors regarding payments.
- Assisted with month-end closing activities such as preparing journal entries, reconciliations and accruals.
- Managed the entire cycle of Accounts Payable process from invoice entry through payment posting.
- Analyzed discrepancies between vendor statements and company records to identify errors or missing information.
- Assessed and resolved discrepancies in account balances for timely resolution of accounting errors and correction before issuance of vendor invoices.
- Generated reports on outstanding payables, aging analysis, cash flow projections.
Officer Accounting
Newmont Mining
Lihir Island
10.2022 - 06.2024
- Processed and verified vendor invoices to ensure timely payment and accuracy.
- Conducted monthly reconciliation of vendor accounts to ensure accuracy of financial records.
- Assisted cost controllers with month-end activities to support accurate financial reporting.
- Followed up with contractors and vendors to provide updated account statements, enhancing communication and resolution of discrepancies.
- Checking of approved Timesheet against Issued Invoices
- Following up with Payable team on outstanding Invoices
- Raising Purchase Requisition for PO creation
Sales System support Officer
Puma Energy (PNG)
Port Moresby
10.2021 - 10.2022
- Provide (Daily, Weekly, Monthly) reporting schedule primarily on sales performance.
- Recorded daily sales volume to track performance trends.
- Monthly LOB Reporting
- Generated monthly terminal reports to analyze transaction data.
- Conducted ad hoc analysis to support sales team growth initiatives.
- Sales team focal point for key activities of Budgeting & Forecasting
- Led weekly CRM sessions with territory managers to enhance quality and usage of CRM pipeline tool across the business.
- Delivered training for new end users and managers on CRM tool access.
- Executed additional tasks assigned by the Downstream General Manager.
Accounts Payable Officer
Puma (PNG) Limited
Port Moresby
10.2019 - 10.2021
- Receive, process, and verify vendor invoices.
- Reconciled vendor accounts and requested missing invoices to ensure accurate payment processing.
- Schedule & Prepare Vendor's Payment Rec
- Run weekly Aged Payable Report to identify due invoices for payment.
- Run self-billing report and cross check against invoices received.
- Maintain vendor updated vendor file for top 10 vendors.
- Submit vendor's accrual figure based on SOA & Rec to Cost Controller.
- Completed TT forms for non-PGK vendor payments and lodged them with the bank for timely processing.
- Supported Accounts Payable Supervisor in various tasks, contributing to efficient daily operations.
Sales Support Officer
Swire Shipping Agency
Port Moresby
07.2019 - 10.2019
- Assisted in developing relationships with key accounts to enhance customer loyalty and retention.
- Provided rate information to customers and those with delegated rates to support informed decision-making.
- Served as primary contact for trade-related queries and issues, facilitating timely resolutions.
- Maintain knowledge on competition and key market changes.
- Update and inform Commercial & Agency Staff on policy or process change.
- Distribute notices, schedule, and market information to customers.
- Provide guidance to Customer Service on booking accuracy & audits.
- Guided departments on PNG Export Trade regulations.
- Maintained detailed C4C records of customer visits and updates.
- Administration of C4C, DRB and other business applications
Voyage Accounts Team Leader
Swire Shipping Agency
Port Moresby
08.2017 - 06.2019
- Coordinated flow of voyage-related invoices, ensuring timely processing and accuracy.
- Coordinated voyage recharge for port charges, ensuring collection of revenue and commission.
- Reconciled monthly WIP report with principal cost journal from auditors, maintaining financial integrity.
- Raise Sales Orders for Approved Journals received from Auditors.
- Raise Journal Transfer for posting errors for vessel projects.
- Conduct follow-up calls and meetings with supplier for open queries
Accounts Payable Officer
Swire Shipping Agency
Lae, Morobe
07.2014 - 07.2017
- Receive, process, and verify vendor invoices.
- Resolved invoice discrepancies with suppliers to ensure timely payments and maintain strong vendor relationships.
- Maintained supplier invoice tracker to monitor key performance indicators and streamline payment processes.
- Raised purchase orders, processed receipts, and posted transactions to the accounting system.
- Schedule & Prepare Vendor's Payment Rec
- Followed up with contractors and vendors for updated statements to ensure accurate account reconciliations.
- Conduct mind-month & month-end accounts analysis, Aged Payable vs Supplier updated Reconciliation.
- Scheduled meetings with stakeholders to address project updates and concerns. with suppliers for long aged queries
Education
DIPLOMA IN BUSINESS STUDIES
DIVINE WORD UNIVERISTY
PORT MORESBY04-2024
DIPLOMA - IN ACCOUNTING
IEA COLLEGE OF TAFE
LAE MOROBE PROVINCE12-2014
DIPLOMA - PORTS & SHIPPING MANAGEMENT
KUMUL TRAINING INSTITUTE
LAE MOROBER PROVINCE12-2013
GRADE 12 CERTIFICATE -
PAPITALAI SECONDARY SCHOOL
MANUS PROVINCE12-2012
GRADE 10 CERTIFICATE -
ECOM HIGH SCHOOL
MANUS PROVINCE12-2010
Skills
- Knowledge of accounting principles
- Accounts payable knowledge
- Purchase order processes
- Data integrity management
- Financial analysis techniques
- Budgeting and forecasting
- Proficient in Microsoft Excel
- Ability to take initiative
- Ability to work independently
Accomplishments
- Handling Difficult Customer, IBBM, 10/24/18
- Effective Communication, Wings Education, 06/04/16
- Business English, Wings Education, 05/19/15
Timeline
Accounts Payable Officer
OK Tedi Development Foundation
07.2024 - Current
Officer Accounting
Newmont Mining
10.2022 - 06.2024
Sales System support Officer
Puma Energy (PNG)
10.2021 - 10.2022
Accounts Payable Officer
Puma (PNG) Limited
10.2019 - 10.2021
Sales Support Officer
Swire Shipping Agency
07.2019 - 10.2019
Voyage Accounts Team Leader
Swire Shipping Agency
08.2017 - 06.2019
Accounts Payable Officer
Swire Shipping Agency
07.2014 - 07.2017
DIPLOMA IN BUSINESS STUDIES
DIVINE WORD UNIVERISTY
DIPLOMA - IN ACCOUNTING
IEA COLLEGE OF TAFE
DIPLOMA - PORTS & SHIPPING MANAGEMENT
KUMUL TRAINING INSTITUTE
GRADE 12 CERTIFICATE -
PAPITALAI SECONDARY SCHOOL
GRADE 10 CERTIFICATE -
ECOM HIGH SCHOOL