ANNALIESE KEYTE
Gunn
Summary
Experienced in efficiently managing executive schedules, coordinating travel arrangements, and organizing meetings. Utilizes strong interpersonal skills to foster effective communication and collaboration among team members. Proficient in utilizing office management software and adhering to administrative protocols to ensure smooth operations.
Overview
25
25
years of professional experience
Work History
EXECUTIVE ASSISTANT
THE ARNHEM LAND PROGRESS ABORIGINAL CORPORATION
01.2024 - Current
- Responsibilities: Executive Assistant to General Manager, diary management for General Manager, Chairperson and Deputy Chairperson, arranging internal and external meetings, Governance, Public Officer, secretariate services, assisting with preparation for board and committee meetings, prepare and collate meeting papers, assist with preparation of quarterly board report, preparing agendas, minute taking, arrange travel and accommodation for executive team and board of directors, setting up videoconferencing and teleconferencing, preparation of correspondence, liasing with stakeholders and Government Departments, responsible for small projects, prioritising workload, data entry, preparation of purchase requisitions and orders, reconciliation of corporate credit card.
PERSONAL ASSISTANT
HWL EBSWORTH LAWYERS
04.2023 - 12.2023
- Responsibilities: Personal Assistant, diary management, arranging client meetings, setting up videoconferencing and teleconferencing, preparation of correspondence and court documents, liasing with Government Departments, conveyancing/leasing, lodging liquor licence applications, archiving, filing, prioritising workload, attending upon clients to witness documents (Commissioner for Oaths) debtors, court rounds, preparation for commercial and residential property settlements, client reporting, monthly billing.
SITE ADMINISTRATOR
REGIONAL ASSET MAINTENANCE SERVICES (INPEX)
01.2023 - 04.2023
- Responsibilities: Data entry, onboarding of personnel, arranging site access and inductions, entering timesheets for payroll, booking personnel into training courses, liaising with contractors, arranging pre employment medicals, filing, prioritising workload, creating personnel files, uploading qualifications into central online system, preparing quotes and purchase orders, arranging PPE.
SITE ADMINISTRATOR
EPSA GROUP (McArthur River Mine)
11.2022 - 12.2022
- Responsibilities: Updating and maintaining roster, arranging flights and accommodation for personnel, processing leave applications, data entry, onboarding and mobilisation of personnel, entering timesheets for payroll, booking personnel into training courses, liaising with contractors, arranging pre-employment medicals, filing, prioritising workload, creating personnel files, uploading qualifications into central online system
- Short Term Contract
QUALITY ASSURANCE ADMINISTRATOR / DOCUMENT CONTROL
CRUSHING SERVICES INTERNATIONAL (Mineral Resources Limited) (CORE LITHIUM PLANT)
07.2022 - 11.2022
- Responsibilities: Preparation of Field Inspection Checklists and Work Packs for electrical installations, preparation of Commissioning Checklists for electrical installations, maintaining and updating schedules, data entry.
- Short Term Contract
PERSONAL ASSISTANT
HWL EBSWORTH LAWYERS
09.2020 - 07.2022
- Responsibilities: Office all-rounder/Secretary/PA, diary management, arranging client meetings and setting up videoconferencing and teleconferencing, preparation of correspondence and court documents, liasing with Government Departments, conveyancing/leasing, lodging liquor licence applications, archiving, filing, prioritising workload, attending upon clients to witness documents (Commissioner for Oaths) debtors, court rounds, preparation for commercial and residential property settlements, client reporting, monthly billing.
SECRETARY
HUNT & HUNT LAWYERS
04.2016 - 11.2020
- Responsibilities: Senior supervising secretary/PA working in Litigation, Family Law and Child Protection matters, dictaphone typing, invoicing, maintaining electronic diaries, client reporting, preparation of correspondence and court documents including briefs, preparing for hearings, filing, prioritising workload, attending upon clients in person and by phone, liaising with court staff regarding court dates / times, organising inspection of subpoenaed documents, arranging video conferencing for upcoming hearings for expert and non-expert witnesses, confident with using document management systems.
MINISTERIAL ASSISTANT
OFFICE OF THE CHIEF MINISTER
06.2020 - 09.2020
- Responsibilities: Recording and tracking incoming correspondence and ministerials. Liaising with government departments.
EXECUTIVE ASSISTANT
OFFICE OF THE CHIEF MINISTER
11.2019 - 05.2020
- Responsibilities: EA to the Chief of Staff and Deputy Chief of Staff, diary management, arranging corporate travel and accommodation, liasing with government departments, arranging meetings with government departments and stakeholders, setting up videoconferencing and teleconferencing, attending upon stakeholders and individuals by phone.
AUDIO TYPIST
DIRECTOR OF PUBLIC PROSECUTIONS
10.2015 - 04.2017
- Responsibilities: Transcribing Records of Interview. (worked from home)
AUDIO TYPIST
LEGISLATIVE ASSEMBLY
05.2014 - 05.2016
- Responsibilities: Hansard (Parliamentary Sittings)
OFFICE MANAGER / SECRETARY / ALL ROUNDER
PRIESTLEYS LAWYERS
07.2014 - 10.2015
- Responsibilities: Debtors/creditors (MYOB), payroll, bank reconciliations (including Trust), Reception, Secretary/PA, preparation of correspondence and court documents, filing, prioritising workload, attending upon clients to witness documents (Commissioner for Oaths), daily banking, court rounds and day to day running of the office.
OPERATIONS ASSISTANT
ACCRETE
08.2012 - 07.2013
- Responsibilities: Booking students on to courses, corresponding with clients regarding course availability and information, preparing course material, data entry and issuing qualifications upon completion of courses.
- Maternity
OFFICE MANAGER / SECRETARY / ALL ROUNDER
PAUL MAHERSOLICITOR
05.2011 - 08.2012
- Responsibilities: Reception, Secretary/PA, preparation of correspondence and court documents, dictaphone typing, conveyancing/leasing, filing, prioritising workload, attending upon clients to witness documents (Commissioner for Oaths) debtors/creditors (MYOB), payroll, preparation of financial documents including BAS, petty cash, bank reconciliations (including Trust); daily banking, court rounds, property settlements and day to day running of the office.
OFFICE MANAGER / SECRETARY / ALL ROUNDER
HALFPENNYS LAWYERS
02.2005 - 05.2011
- Responsibilities: Debtors/creditors, payroll, daily banking, bank reconciliations, preparation of financial documents, opening and closing investment accounts, petty cash and day to day running of the office. Secretary, dictaphone typing, prioritising workload, general office duties, reception, preparation of wills & powers of attorneys, attending upon clients to witness documents (Commissioner for Oaths) and invoicing. Updating safe custody records, archiving files.
SECRETARY
HARRISONS LAWYERS
10.2001 - 04.2003
- Responsibilities: Secretary/PA, Dictaphone typing, invoicing, general office duties, debtor control, preparation of payroll, trust and office account transactions and petty cash.
SECRETARY
HUNT & HUNT LAWYERS
07.2000 - 10.2001
- Responsibilities: Secretary, dictaphone typing, prioritising workload, settlements clerk, conveyancing, general office duties and invoicing.
Education
Dripstone High School
Darwin, NT01-1996
Skills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
- Meticulous attention to detail
- Information confidentiality
- Calendar management
- Travel coordination
- Meeting planning
Timeline
EXECUTIVE ASSISTANT
THE ARNHEM LAND PROGRESS ABORIGINAL CORPORATION
01.2024 - Current
PERSONAL ASSISTANT
HWL EBSWORTH LAWYERS
04.2023 - 12.2023
SITE ADMINISTRATOR
REGIONAL ASSET MAINTENANCE SERVICES (INPEX)
01.2023 - 04.2023
SITE ADMINISTRATOR
EPSA GROUP (McArthur River Mine)
11.2022 - 12.2022
QUALITY ASSURANCE ADMINISTRATOR / DOCUMENT CONTROL
CRUSHING SERVICES INTERNATIONAL (Mineral Resources Limited) (CORE LITHIUM PLANT)
07.2022 - 11.2022
PERSONAL ASSISTANT
HWL EBSWORTH LAWYERS
09.2020 - 07.2022
MINISTERIAL ASSISTANT
OFFICE OF THE CHIEF MINISTER
06.2020 - 09.2020
EXECUTIVE ASSISTANT
OFFICE OF THE CHIEF MINISTER
11.2019 - 05.2020
SECRETARY
HUNT & HUNT LAWYERS
04.2016 - 11.2020
AUDIO TYPIST
DIRECTOR OF PUBLIC PROSECUTIONS
10.2015 - 04.2017
OFFICE MANAGER / SECRETARY / ALL ROUNDER
PRIESTLEYS LAWYERS
07.2014 - 10.2015
AUDIO TYPIST
LEGISLATIVE ASSEMBLY
05.2014 - 05.2016
OPERATIONS ASSISTANT
ACCRETE
08.2012 - 07.2013
OFFICE MANAGER / SECRETARY / ALL ROUNDER
PAUL MAHERSOLICITOR
05.2011 - 08.2012
OFFICE MANAGER / SECRETARY / ALL ROUNDER
HALFPENNYS LAWYERS
02.2005 - 05.2011
SECRETARY
HARRISONS LAWYERS
10.2001 - 04.2003
SECRETARY
HUNT & HUNT LAWYERS
07.2000 - 10.2001
Dripstone High School
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