Belinda Smith
Manjimup,WA
Summary
An experienced office all-rounder who is able to adeptly keep track of information relevant to multiple programs and operational actions. Having diverse experience in the Education, Agricultural and Environmental not-for-profit sectors.
Overview
26
26
years of professional experience
Work History
Garden centre sales and purchasing – Acting manager
Mitre 10 Garden Centre - Manjimup
08.2018 - Current
- Processing Goods inwards picking slips and converting them to invoice receipts
- Ensuring delivery dockets are noted on invoices to enable cost tracking and allocation
- Manage Garden Centre Facebook and Instagram accounts
School Gardener - relief
East Manjimup Primary School
12.2017 - Current
- Attended Waste Sorted grants application workshop via TEAMS
- Obtained pricing for various items to submit a Waste Sorted grant application
- Sought quotes for replacement equipment
- Used an Excel spreadsheet to compare products to ensure that they complied with the required product specifications
Education Assistant Mainstream
East Manjimup Primary School
04.2022 - 12.2023
- Developed classroom resources as required by teacher ensuring age and language appropriate displays were used, where necessary producing student specific items in the case of special needs students
- Created a visual map for students to follow during activity sessions to ensure that their tasks were completed in the correct order using the correct equipment
- Kept record of relevant student achievement to ensure areas requiring further attention could be worked on
- Applied for and attained money for a sensory path in school playground
School Gardener
Kearnan College
08.2020 - 05.2022
- Set up containers for change program at school linking it to a faction-based recycling competition. The competition was tracked on an Excel spreadsheet on my phone
Burn! and Konga dance fitness instructor
TJB
07.2016 - 06.2020
- Obtained my Jungle Body instructors qualifications via Vimeo creating content and uploading for assessment
- Instructed fitness classes tailoring to suit all participants abilities and physical capabilities
- Use Onenote notebooks to keep track of routine notes clips and images
- Created Excel spreadsheet to track class enrolments and payment
- Created class playlists in Google Play in keeping with monthly releases of new tracks
- Explored different options to instruct classes using options such as Vimeo, BlueJeans, Skype and Zoom during the COVID 19 lockdown periods
- Used Zoom to present and record classes while maintaining minimal cost outputs
- Ensured insurance and music use registrations were paid and first aid training current
Library Officer - 0.4
Braeside Primary School
10.2016 - 12.2017
- Maintain clear task direction documents so staff and students can complete basic library tasks
- Use administrator rights to set class lists, levels and teacher assignment, add and remove participants in various reading programs
- Procuring licenses for online learning programs
- Successfully run Book Fairs including competitions to enhance engagement
School Officer - Casual
Braeside Primary School
10.2016 - 12.2017
- Compile school newsletter
- Create class lists and check lists in Integris and print for teacher use
- Arrange catering for in school staff training
Farm Supplies Sales & Livestock Production Rep
Elders Rural Services
01.2012 - 12.2016
- Train new members of staff in day-to-day branch operations
- OHS & First Aid officer
- Maintain register of S7 goods purchased and sold
- Reconciliation of leased assets – CHEP – via SAP portal
- Asset transfer and returns - CHEP
- Control document retention and disposal
- Started and maintained the branch Facebook site
- Arrange freighting of goods to other branches, clients or suppliers
- Arrange client information days and client functions including catering, relevant product displays and all relevant IT equipment available for guest presenters
- Hold Licences and certificates for: S7 poisons, forklift, store AgSafe accreditation, personal AgSafe accreditation and Senior first aid
- Computer software used: AS400, SAP, Web SMS, Store Manifest, BBS, Excel, Publisher, Google Chrome, Adobe and various on-line portals
Finance and Administration Coordinator
Gillamii Center
01.2007 - 07.2009
- Supply of all financial reports and other documentation for quarterly management meetings
- Minute taking at quarterly and other incidental meetings
- Maintaining data base of various catchments farms and their relevant contacts
- Collate tree orders, payment and delivery to various groups and individuals
- Advertising of positions vacant
- Collation of applications for committee assessment
- Maintain personnel files
- Maintain personnel performance records
- Update JDFs as required
- Arrange housing for employees
- Arrange and supervise employment of casual staff for specific short-term duties
- Maintain lease agreements for vehicles
- Maintain asset register and arrange disposal of obsolete items
- Liaise with various levels of government on funding
- Collate 'Gillamii Gossip' newsletter and distribute to our members and other stakeholders
- Arrange community information events
- Organise staff and committee functions
- Administration of funds provided by various funding groups
- Financial acquittal of grants
- Responsible for all financial duties required by the Centre, banking, bank reconciliations, invoicing, payment of monthly accounts
- Provision of financial records for annual auditing
- Wages and associated employer duties
- Submission of quarterly BAS for multiple entities using Quickbooks
- Computer software used: Quickbooks, MS office suite
Office Clerk / Sales
Stirling Bulk Distributors
01.2002 - 10.2003
- Handle all incoming calls and assess for further action by line managers
- Compile quotes for clients
- Process all creditors up to and including payment both electronically and by cheque
- Collate time sheets for wages and issue group certificates
- Maintain computers with regular updates and basic maintenance
- Back up of computer records
- Maintain Safety Data sheets
- Mail inwards and outwards
- Computer software used: MYOB, Word, Excel, Publisher, Express and Internet Explorer
Administration Officer
Pacific Seeds – Ord River Farm Project
03.1999 - 10.2001
- Process all creditors accounts up to payment stage
- Pay accounts by company credit card
- Collate wages (up to 70 casual workers in peak season)
- Processing of purchase order books
- Adjust Year End Estimate in farm and agronomy budgets
- Collation of expenditure details for future budget projections
- Collation of individual crop growing costs
- Tracking of contract crop costs
- End of month journals, accruals and stock take collation
- Liaise with creditors regarding payment times and product orders
- Organise interstate travel for self and other members of staff
- Update Material Data Safety sheets in accordance with OHS requirements
- Upkeep of all office, canteen and first aid supplies
- Organise staff housing as required
- Organise staff training as required
- Undertook the ATO training for implementation of GST
- Crop photography
- General computer upkeep including updates of software and solving networking and printer problems
- Computer software used: Word, Excel, Outlook, Internet explorer, Access, Power point, PC Anywhere, Auto Sketch 3, Adept, Photoshop and WinZip
Education
Certificate III - CHC30221
School Based Education Support
12.2022
Certificate III - Wholesale SIR30307
TAFE Albany WA
11.2014
Skills
Verbal and written communication
Group Instruction
Problem-solving abilities
Compliance Awareness
Accomplishments
- Training as a fitness instructor using web based training and certification processes. Reprising these skills during COVID to create a community online enabling all involved to experience enjoyable social and fitness enhancing interactions.
- During my time with Pacific Seeds I had occasion to organise a four-day conference for 26 people. This included interstate flights and accommodation for most of the attendees, tours of the Ord Valley Irrigation area, 2 evenings of entertainment and a formal dinner.
Referees
Ian Orr
Store Manager
Retravision/ Mitre 10
0408 947 264
Bianca Prosser
Deputy Principal
East Manjimup Primary School
Bianca.Prosser@education.wa.edu.au
0439 444 398
Heidi Tempra
Head of Secondary,
Kearnan College
Heidi.Tempra@cewa.edu.au
0407 193 761
Mick Walsh
Fmr Chair Gilamii Management
Committee Cranbrook, WA
Walshmk1@bigpond.com
0407 261 034
Timeline
Education Assistant Mainstream
East Manjimup Primary School
04.2022 - 12.2023
School Gardener
Kearnan College
08.2020 - 05.2022
Garden centre sales and purchasing – Acting manager
Mitre 10 Garden Centre - Manjimup
08.2018 - Current
School Gardener - relief
East Manjimup Primary School
12.2017 - Current
Library Officer - 0.4
Braeside Primary School
10.2016 - 12.2017
School Officer - Casual
Braeside Primary School
10.2016 - 12.2017
Burn! and Konga dance fitness instructor
TJB
07.2016 - 06.2020
Farm Supplies Sales & Livestock Production Rep
Elders Rural Services
01.2012 - 12.2016
Finance and Administration Coordinator
Gillamii Center
01.2007 - 07.2009
Office Clerk / Sales
Stirling Bulk Distributors
01.2002 - 10.2003
Administration Officer
Pacific Seeds – Ord River Farm Project
03.1999 - 10.2001
Certificate III - CHC30221
School Based Education Support
Certificate III - Wholesale SIR30307
TAFE Albany WA
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