Carly Pearce
DALYELLUP,WA
Summary
Experienced Site Administrator with a strong background in construction management, mining, and infrastructure projects. Strengths include effective communication, problem-solving, and leadership skills. Known for streamlining processes, improving operational efficiencies, and managing site resources to deliver projects on time and within budget. Consistently received positive feedback for work quality, team management, and client relations.
Self-driven professional with expertise in advanced administrative functions; adept at prioritizing and managing substantial workloads in high-pressure environments, requiring exceptional organisational and leadership capabilities. Strengths include communication, good judgment, interpersonal skills, understanding of HR processes and procedures, transport and travel planning, and completing complex projects in short timeframes.
Overview
23
23
years of professional experience
Work History
Senior Project Administrator - DIDO
SCEE Electrical
Collie - Collie Battery Energy Storage System, WA
09.2024 - 12.2025
- Facilitated communication among project teams and stakeholders to align objectives.
- Mentored junior staff on best practices in project management.
- Implemented process improvements to optimise workflow efficiency.
- Provided onboarding support, including preparation of orientation materials.
- Liaised with client representatives, subcontractors, and internal teams for project alignment.
- Compiled weekly and monthly progress reports to track project status.
- Managed access to project systems and supported new team member onboarding.
- Coordinated DIDO schedules and shift rotations.
- Maintain and update project rosters for all site-based, office-based & subcontractor personnel.
- Coordinate DIDO schedules, including transport to/from the site, and shift rotations.
- Track roster cycles (e.g., 2:1, 8:6, or 10:4),and ensure compliance with company fatigue management policies.
- Communicate roster updates, mobilisation dates, and demobilisations to relevant stakeholders (HR, HSE, and site supervisors).
- Monitor attendance and leave to ensure adequate coverage across shifts and departments.
- Manage roster changes, absences, and replacements in coordination with discipline leads.
- Ensure all personnel are captured in the Master Roster Register
Site Administrator
Albemarle Corporation
Kemerton - Albemarle Lithium Plant, WA
01.2024 - 08.2024
- Maintained comprehensive project documentation, including reports and meeting minutes.
- Ensured proper filing and version control for all digital and physical documents.
- Tracked project progress through logs, spreadsheets, and dashboards.
- Administered new hire paperwork to enforce company policies and documentation standards.
- Executed daily tasks with accuracy and efficiency.
- Delivered exceptional service during face-to-face interactions and phone conversations.
- Assisted team members and contractors by addressing inquiries to enhance satisfaction.
- Managed day-to-day activities involving the team, subcontractors, and site management.
Project Coordinator
HATCH
Kemerton - Albemarle Lithium Plant, WA
11.2022 - 01.2024
- Managed project documentation and maintained accurate records.
- Coordinated project schedules and timelines for multiple initiatives.
- Liaised between departments, vendors and clients to monitor project expenses.
- Collaborated with senior leadership on strategic planning initiatives related to future projects.
- Assist the Project Manager in planning, organizing, and monitoring project activities.
- Maintain project schedules, calendars, and timelines.
- Help ensure that all project deliverables are completed according to deadlines.
Site Administrator
SCEE Electrical
Kemerton - Albemarle Lithium Plant, WA
06.2021 - 10.2022
- Onboarding all new personnel from start to finish
- Provide support to both Construction and Project Mangers
- Assist Commercial manager
- Support, encourage and assist other members of the admin team
- Submit all reports daily that is required by our contracts
- Assist payroll/payroll enquiries
- All site entry requirements for working and non working personnel
- Assisting HR with onsite issues that may arise
- Demobilisation/Terminations
- Interstate travel and accommodation requirements
- All site required transport for personnel
- Invoicing/purchasing/delivery dockets
- Upkeep of onsite roster with leave/personnel's where about on a day to day basis
- Liaise with Head office in Perth weekly regarding progress of project.
- Upkeep of Corrospondence Register for all Formal corrosondence.
- Maintain all onsite records/personnel files
Site Administrator - FIFO
MACA Mining
Mount Magnet - Mount Magnet Gold Project, WA
08.2019 - 01.2021
- Provide administrative support to the operations manager, Site trainer, supervisors, other MACA staff and associated clients.
- Ensure that deadlines are achieved and assisted with unscheduled and last-minute duties.
- Ensuring new employees are inducted and have all required site entry paperwork completed prior to arriving.
- Administered the daily payroll process for all onsite employees, verified attendance, hours worked, pay adjustments and distribute fortnightly payroll reports.
- Assist employees with all aspects of their employment.
- Ensure the confidentiality of information and processing terminations, corrective actions, workers compensation claims and other sensitive information.
- Maintain all records and databases in accordance with MACA policies and procedures.
- All other site administrative duties.
Education Assistant, Special Needs
Department Of Education
Bunbury, WA
01.2005 - 01.2020
- This role involved working throughout Australia as an Education Assistant demonstrating skills in developing rapport with children, parents, teachers and role models, providing support and encouragement whilst ensuring a safe working environment,
- Tasks included assisting with preparation of activities and dedicated learning tasks
- Developed interpersonal and communication skills,
- General housekeeping
- Administrative duties to ensure that all manuals, information was up to date
- Providing an essential role model for others within the community
- Liaison with community representatives
- Assisting with field trip and transportation and supervision of swimming lessons at the local swimming pool or beach
- Ability to follow directs both verbally and non-verbally
- Provide physical, psychological, mental and emotional support to students throughout primary and high school
- Demonstrated ability to work well with people and students from cultural diverse backgrounds.
- Assisted clients through seizures and while monitoring and recording seizure activity.
- Supervised students in common areas such as cafeteria, library and playground.
- Facilitated interactions with clients through communication aids.
Office Manager
Frontline Safety And Training Services WA
Bunbury, WA
01.2003 - 01.2016
- Responsible for managing office services by ensuring office operations and procedures are organised, correspondences are controlled
- Ensure filing systems are maintained and correct,
- Accounts receivable and payable are all up to date and follow up if required.
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
- Organise and schedule meetings and appointments.
- Book venues for courses and training.
- Weekly payroll processing.
- Produce and file all reports.
- Allocate available resources to enable successful task performance.
- Upkeep of all training manuals and safety procedures.
- Maintain a professional and friendly relationship between all vendors, suppliers and customers.
Education
High School Diploma -
Ballajura Community School
Ballajura, WA09.2020
Skills
Microsoft Office Suite
INX, INFLIGHT, SAP
ERMS, PRONTO, InEight
Payroll management
Analytical thinking
Assertiveness and resourcefulness
Trustworthiness and resilience
Project support
Invoicing procedures
Administrative support
Time management
Timeline
Senior Project Administrator - DIDO
SCEE Electrical
09.2024 - 12.2025
Site Administrator
Albemarle Corporation
01.2024 - 08.2024
Project Coordinator
HATCH
11.2022 - 01.2024
Site Administrator
SCEE Electrical
06.2021 - 10.2022
Site Administrator - FIFO
MACA Mining
08.2019 - 01.2021
Education Assistant, Special Needs
Department Of Education
01.2005 - 01.2020
Office Manager
Frontline Safety And Training Services WA
01.2003 - 01.2016
High School Diploma -
Ballajura Community School