Chantell Swanepoel

End to end Accounts Receivable ($2m+/month)

• Reconciled accounts with large volume of transactions.
• Maintained accurate records of all transactions, ensuring compliance with company guidelines.
• Collaborated with other departments to resolve accounting discrepancies and maintain a cohesive financial environment.
• Consistently met deadlines under pressure while maintaining high levels of attention to detail in all accounting tasks.
• Encouraged networking and collaboration across functions and businesses.
• Developed effective relationships with key stakeholders.
• Implemented new accounting software solutions to improve overall departmental efficiency and data accuracy.
• Set up new business accounts on internal systems and processed corporate actions and other adjustments.
• Facilitated prompt vendor payments by verifying invoices, obtaining approvals, and processing checks in a timely manner.
• Strengthened internal controls by reviewing and updating accounting policies and procedures.
• Reduced late payments by implementing efficient invoice tracking systems.
• Handled day-to-day accounting processes to drive financial accuracy.
• Matched purchase orders with invoices and recorded necessary information.
• Maintained internal creditor purchase orders in line with project projection.
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
• Streamlined bookkeeping procedures to increase efficiency and productivity.

• End to end Accounts Receivable ($1m+/month)
• Accounts Payable ($1mil+ per month)
• End to end Accounts Payable ($200k/month)
• Assist Debt Collection
• End to end Payroll (+- 20 employees)
• Liaise with external account managers
• Monthly job costing and reporting
• Raise purchase orders
• Monthly General Journal entries
• End of Month reporting

• Data Entry (up to 2,500+ invoices per month)
• Accounts Payable ($1mil+ per month)
• Assist Accounts Receivable ($1m+ per month)
• Assist Debt Collection
• Key account management
• Liaise with external account managers
• 2IC to Finance Manager
• Raise purchase orders
• Receipting Raw Materials
• End of Month reporting

• Company Overview: Various Government Construction Projects
• Data Entry (up to 1000 invoices per month)
• Accounts Payable ($300k+ per month)
• Accounts Receivable ($1m+ per month)
• Debt Collection
• Payroll (up to 120 employees)
• BAS prepare and submit (via Portal)
• Budgeting
• Reporting (weekly, bi-weekly, monthly)
• Management of HR and key aspects of Payroll
• Maintaining and updating QA documents
• Auditing
• Consolidating Debt
• Job costing (overheads and actuals)
• Marketing and Branding
• Comprehensive Job P & L reporting
• Liaising with Directors regarding contract management and projects
• Key account management
• Liaise with external account managers
• Management of day to day running of office
• Various Government Construction Projects

• Data Entry
• Accounts Payable
• Accounts Receivable (up to $250k per month)
• Debt Collection
• Payroll (up to 2 employees)
• BAS prepare and submit (via Portal)
• Logistics (Domestic and International)
• Reporting (weekly, bi-weekly, monthly)
• Pack and Send (Domestic and International)
• Sales (Domestic and International)
• Job P & L reporting
• Marketing and branding (Ebay)
• General Administration Duties ie Assisting with enquiries from international and domestic clients regarding engineering of products
• Prepare travel arrangements and itineraries
• Use of MYOB 2016, Webmail, Microsoft Expression, Php Storm, Ebay, Excel, Word, Various design and drawing software including Corel Draw, ACT!
• Prepare weekly Newsletters and submit via Php Storm for Website
• Process Ebay sales and pack and send
• Prepare and submit Perimeter Patrol inquiries and sales, Update spreadsheet

• Data Entry
• Accounts Payable
• Accounts Receivable (Up to 50k per month)
• Debt Collection
• Payroll (up to 15 employees and contractors)
• BAS prepare and submit (via Portal)
• Budgeting and Forecasting
• Reporting (weekly, bi-weekly, monthly)
• Auditing company profile
• Consolidating Debt
• Job P & L reporting incl costing
• Marketing and cold calling
• Project progress invoicing
• HR – Create Advertisement, Select candidates, Interview and progress candidates, Creating individual contracts

• Dispatching water, sewage, mechanical and electrical reactive maintenance received from Customer Service to field crews (approximately 110 crews)
• Liaise and notify Customer Service regarding unplanned reactive works
• Allocating crews to areas in need of assistance
• Prepare and provide mapping for planned works
• Liaise and notify Supervisors and Customer Service regarding planned works
• Provide assistance to Customer Service regarding issues at hand
• Assisting Network Control Room South with SCADA (some experience)
• General Administration duties including answering of phones, problem solving, responding to customer emails/complaints
• Provide assistance to Water Billing South on water meter issues/maintenance
• Scanning of documentation to ensure no errors were made
• Preparation and compilation of tender documents from approved QA templates to suit type of tender
• Advertising of tender documents in Newspaper
• Liaising with Project Managers regarding tender documents content
• Creating tenders on LG Tenderbox (Government Website)
• Ensuring all documents are protected before distribution
• Updating Forum on LG Tenderbox
• Issuing Addenda’s through LG Tenderbox
• Following correct procedure when tender closes
• Liaising with MWH regarding tender process
• Preparation of contract documents: Letter of Acceptance, Unsuccessful Letter, Document Release Authority (Signed by Senior Manager, Director and CEO), Formal Instrument of Agreement
• Ensuring all required documentation is included in contract documents before distribution
• Entering of contracts into Contracts 5
• Ensuring Dates and Financials are correct
• Storing of files on Explore and Dataworks
• LG Tenderbox: Document preparation, Upload of documents, Website maintenance, Tender amendments and Addendums
• Controlled and documented distribution of tender documents to Project Manager or MWH
• Intelex: Data entry, Updating Audit and Non-conformances, Updating and creating revisions of QA documentation
• Contract documentation: Contract preparation, Distribution, Filing, Registering
• Dataworks: Document registration – Printing and filing, Filing – Hardcopy and electronic copy
• Contracts 5: Set up new tenders and contracts, Data entry, Document control
• Shared Resources: Assisting Weier Road, Caboolture Construction Supervisor once a fortnight as Administration Officer, Assisting Bickle Road, Murrumba Downs WWTP Major Projects Manager once a week as Administration Officer (on site)
• Meeting Minutes: Setting up of meetings in Outlook, Preparation of Minutes for Management Team Meeting, Steering Group Meeting and Monthly Contractor Meetings
• QA – Business Improvements: Preparation of Procedures, Preparation of Templates in conjunction with Procedures, Preparation of Flowcharts in conjunction with Templates, Maintenance of Excel spreadsheet, Creating revisions when document has expired, Uploading of Templates, Procedures and Flowcharts to Intelex and Embarc
• Business Correspondence: Preparation of Letters, Faxes and Memos
• Use of Pathways, Hansen 8, Webmail, Microsoft Word, LG Tenderbox, Dataworks, Contracts 5, Embarc, Finance 1, Oracle
• Managing, uploading and assisting with Take 5 OH&S Questionnaire
• Attend weekly meetings