Summary
Overview
Work History
Education
Skills
References
Key Skills And Attributes
Timeline
Generic

Cheryl Bowden

Carrara,Australia

Summary

Organised and reliable professional with over 20 years of experience in management and administration within healthcare. Recognised for strong leadership, work ethic, and accuracy in handling high-volume workloads. Adaptable in fast-paced environments, capable of managing multiple priorities while maintaining composure. Committed to delivering quality services through accurate information and prompt resolution of concerns for internal teams, colleagues, clients, and patients.

Overview

34
34
years of professional experience

Work History

Rostering and Compliance Coordinator SCC – Backfilling leave AO4

Gold Coast Health
Southport, QLD
10.2025 - Current
  • Manage rostering, leave, and payroll compliance for General Surgery within Surgical and Critical Care Services.
  • Oversee staffing levels for over 250 medical personnel to ensure adequate coverage.
  • Lead recruitment efforts for Junior Medical staff and Locums to strengthen team capacity.
  • Generate and updated rosters in Excel, ensuring accuracy before transcribing to payroll.
  • Knowledge of MOCA7 Award.
  • Maintained thorough files and records for payroll purposes to support audits.
  • Liaise daily with managers, medical teams, and support staff to facilitate communication.
  • Expand rostering and compliance functions within Surgical Team to enhance operational efficiency.

Executive Support Officer to the Executive General Manager of Surgery & Critical Care AO4

Gold Coast Health
Southport, QLD
07.2025 - 09.2025
  • Provide professional, quality and proficient general executive support to assist the Executive in fulfilling their duties and ensure the integrity and efficiency of the division and quality and accuracy of services.
  • Manage sensitive information and knowledge in line with departmental and government policy, maintaining the confidentiality and privacy of identified information.
  • Support the efficient operation of executive daily activities through diary management, including organising, coordinating and scheduling appointments and meetings and reprioritise meetings when there are competing demands while driving optimal usage of executive time.
  • Perform secretariat duties or administrative support for meetings/committees as needed such as preparing agendas, recording meetings, managing and coordinating assigned actions and papers and disseminating minutes in a timely manner.
  • Coordinate specific projects, support Business Case and proposal development, undertaking research and information gathering, completing assigned tasks/projects within predetermined authority and timeframes.
  • Collate, log and process HR and Finance workflows within specified timelines. Including procurement support such as drafting briefing notes, procurement forms, concept papers, good receiving in finance systems and other relevant documentation required.
  • Process contracts, EMF’s and AVACS in myHR for the CM’s, ND’ and DSO’s within the unit.
  • Work collaboratively to ensure effective administrative services is maintained at all times while understanding and working within delegations and multi-disciplinary team environments, including HR, Legal, Finance and other relevant business areas outside of immediate Division.
  • Prioritise and action all incoming Executive correspondence and prepare draft responses or other correspondence as required.
  • Participate in specific initiatives and priorities, aimed at continuous improvement and enhancement across Gold Coast Health. Including the ability to identify, develop, and implement practices which will improve workflow, efficiency, and effectiveness within the Division.
  • Comply with the Code of Conduct for Queensland Public Service and all policies and procedure.

Administration Officer AO3

Gold Coast Health
Varsity Lakes, QLD
08.2022 - 07.2025
  • Complete general administration duties including: admitting, discharging and transferring patients, complete/enter accurate patient information into HBCIS, stationary ordering including finance processing and receipting, logging facilities maintenance and repairs and generating reports.
  • Complete Endoscopy and Ophthalmology outcomes, Endoscopy waiting list bookings and outpatient bookings. Make preadmission review appointments and post op appointments.
  • Liase with other departments and provide efficient and accurate administrative support to a multidisciplinary team.
  • Create a safe and welcoming environment to help patients feel at ease before any procedure.

Administration Officer (Casual)

Gold Coast Private Hospital
Southport, QLD
01.2021 - 01.2022

Personal Assistant (Part-Time)

Dr Christopher Bowden
Frankston, VIC
01.2004 - 01.2021

Practice Manager

Melbourne IVF
East Melbourne, VIC
01.1998 - 01.2003

Practice Manager (Maternity Leave Position)

Dr Howard Webster
Kew, VIC
01.1997 - 01.1998

Assistant Manager

Dandenong City Clinic
Dandenong, VIC
01.1992 - 01.1996

Education

Bachelor of Nursing -

Victoria College (Now Deakin University)
Burwood, VIC
01.1991

Skills

  • Management and team leadership
  • Recruitment and onboarding
  • Training and development
  • Goal setting and performance reviews
  • Quality human resource management
  • File and information management
  • Reception and correspondence management
  • Email and calendar management
  • Patient medical records maintenance
  • Appointment scheduling and invoicing
  • Accounts receivable and payable
  • Reconciliation and supply purchasing
  • Payroll administration
  • Attention to detail and data management
  • Policy and regulation understanding
  • Problem-solving and operational management
  • Independent judgement and time management
  • Organisational skills and prioritisation
  • Flexibility and resilience under stress
  • Interpersonal communication skills
  • Document preparation and report writing
  • Dependability and high standards of discretion
  • Confidentiality in sensitive matters
  • Computer proficiency in MS Office Suite, MYOB, Xero, MyHR, HBCIS, IeMR, Provation, CTM, S4HANA, Telstra Integrated Messaging

References

  • Milena Robic-Burke, Administration Coordinator, GCUH Perioperative Department, milena.robicburke@health.qld.gov.au, 0436656663
  • Shona Faustino, Project Officer - Local Business Readiness Project, IWFM Electronic Rostering Implementation HMR, shona.faustino@health.qld.gov.au, 0421519342

Key Skills And Attributes

  • Management, I have the ability to lead a team in all areas including recruitment, training, orientation, setting realistic work goals, rostering, fostering team spirit, performance reviews and managing in line with quality human resource management practices.
  • Extensive experience across a range of administrative functions spanning secretariat functions for meetings, file management (electronic and hard copy), reception, monitoring and actioning emails, calendar management, maintenance of patient medical records, equally well-versed in appointment setting/scheduling for patients and internal staff members, computerised medical billing, invoicing, accounts receivable, accounts payable and reconciliations, supply purchasing, recruitment and onboarding, rostering, booking travel and payroll.
  • Strong attention to detail, with relevant experience in managing data, information, correspondence, and other medical and/or administrative records; coupled with a sound understanding of policies and regulations relating to patient privacy.
  • Well-developed problem-solving abilities; can seamlessly deal with and resolve day to day operational challenges, applying tact and diplomacy; able to address problems of diverse scopes using independent judgement.
  • Advanced time management and organisational skills; with the capacity to prioritise, act quickly, and use flexibility to manage daily routines and shifting responsibilities; highly resilient with good stress management abilities.
  • Well-developed interpersonal and communications skills in verbal and written formats; can build strong relationships with a diverse range of healthcare professionals, colleagues, customers and patients across all backgrounds; able to prepare clear and well-structured documents, correspondence and reports.
  • Acknowledged for a track record of dependability; focused on achieving high standards; able to exercise discretion and confidentiality in managing sensitive information of customers/patients and the business.
  • Computer skills; myHR, HBCIS, ieMR, Provation, CTM, MS Office Suite (Word, Excel spreadsheeting, Microsoft Teams, Office 365, PowerPoint), S4HANA, Telstra Integrated messaging, Accounting Software (MYOB, Xero) and QHrefer.

Timeline

Rostering and Compliance Coordinator SCC – Backfilling leave AO4

Gold Coast Health
10.2025 - Current

Executive Support Officer to the Executive General Manager of Surgery & Critical Care AO4

Gold Coast Health
07.2025 - 09.2025

Administration Officer AO3

Gold Coast Health
08.2022 - 07.2025

Administration Officer (Casual)

Gold Coast Private Hospital
01.2021 - 01.2022

Personal Assistant (Part-Time)

Dr Christopher Bowden
01.2004 - 01.2021

Practice Manager

Melbourne IVF
01.1998 - 01.2003

Practice Manager (Maternity Leave Position)

Dr Howard Webster
01.1997 - 01.1998

Assistant Manager

Dandenong City Clinic
01.1992 - 01.1996

Bachelor of Nursing -

Victoria College (Now Deakin University)
Cheryl Bowden