Clare Cruickshank
1/4 John Street, Sandringham,Australia
Summary
Results-driven Executive Assistant and Sales Administrator with extensive experience in property sales support, marketing campaigns, and client relationship management. Skilled in coordinating property sales campaigns, managing databases, preparing documentation, and providing high-level executive support. Demonstrates strong organisational skills, attention to detail, and the ability to manage multiple priorities in fast-paced real estate environments. Experienced in supporting directors, sales teams, and property management departments to drive business outcomes and ensure smooth operational processes.
Overview
11
11
years of professional experience
Work History
Executive assistant to the director
Gary Peer & Associates
Bentleigh, Victoria
02.2023 - 12.2025
- Provided high-level executive support to the Director, including diary management, scheduling, and deadline coordination across multiple listings
- Coordinated meetings and prepared agendas, minutes, follow-up documentation, and internal reporting
- Managed correspondence, administrative processes, and maintained accurate CRM records
- Assisted with financial processes including agency agreements, marketing invoices, client invoicing, accounts coordination, and vendor liaison
- Supported business operations and office management while managing campaign timelines and expectations
- Sales Administration & Campaign Management – managed end-to-end property campaigns, including:
- Coordinating photography, videography, floorplans, copywriting, and marketing proofs (signboards, brochures, online ads)
- Preparing and uploading listings to online platforms
- Organising open home and auction packs, key collection, and property access
- Liaising with vendors, solicitors, and conveyancers
- Sending weekly seller updates with enquiry numbers, open home attendance, and buyer feedback
- Managing all campaign documentation, invoices, and agency agreements
- Maintaining CRM records, generating reports for agents and directors
- Problem-solving under tight deadlines while keeping campaigns on track
Sales Assistant
Kay & Burton
Stonnington, Victoria
06.2022 - 02.2023
- Managed calendars, emails, calls, and property documentation; maintained CRM and client records
- Responded to client inquiries, scheduled showings, prepared homes, hosted open inspections, and assisted at auctions
- Coordinated marketing activities including listings, photography/virtual tours, social media, and campaign tracking
- Monitored transactions, liaised with lenders/inspectors/attorneys, and prepared closing documentation
- Conducted market research, prepared comparables, and supported pricing and sales strategy
Database Management & Sales Support
Buxton
Sandringham, Victoria
01.2022 - 06.2022
- Managed property and client databases to ensure accuracy and compliance
- Provided support to the sales team, including client communications and follow-ups
- Assisted with marketing, property listings, and online campaign management
- Coordinated appointments, inspections, and administrative documentation
Property Manager
Belle Property
Caulfield, Victoria
02.2018 - 01.2022
- Provided support to rental providers and renters across the Glen Eira and Inner Bayside areas
- Handled enquiries, advice, and issue resolution via phone, email, and face-to-face
- Conducted property inspections, coordinated staging, photography, and listings
- Processed applications, drafted lease agreements, and managed rental payments
- Scheduled inspections, lease renewals, and rental reviews
- Coordinated maintenance and liaised with contractors
- Mediated disputes between landlords and tenants, preparing documentation for VCAT hearings
- Trained, mentored, and supported Assistant Property Managers
- Provided executive assistance to the Head of Property Management
- (Formerly Hocking Stuart)
Administrative Support
Total Automotive
Brighton, Victoria
07.2017 - 01.2018
- Prepared vendor invoices and processed payments
- Managed accounts receivable and accounts payable
- Oversaw inventory and office supply procurement
- Coordinated executive calendar and weekly project meetings
- Managed incoming calls and correspondence
- Provided meeting support, including preparation of minutes and documentation
- Maintained digital and physical filing systems
Waitress & Kitchen Hand
Track Three Espresso
Brighton, Victoria
01.2015 - 06.2017
- Delivered professional and engaging customer service
- Maintained food safety and sanitation standards
- Processed financial transactions accurately
- Managed inventory and assisted with supplier ordering
Education
Agents Representative Certificate -
01.2019
Certificate IV - Youth Work
RMIT University
Melbourne, VIC01.2017
High School -
Firbank Grammar School
Brighton, VIC01.2016
Skills
- Sales administration
- Campaign management
- Executive assistance
- High level support
- Database management
- Property marketing
- Advertising coordination
- Client relationship management
- Customer service
- Property listing coordination
- Inspection scheduling
- Client invoicing
- Financial documentation
- Diary management
- Appointment management
- Time management
- Organisation
- Verbal communication
- Professional presentation
- Approachable and positive demeanour
References
Available upon request.
Affiliations
I love to spend my weekends and free time outdoors with my partner and two dogs, surfing and hiking, or catching up with friends while exploring Melbourne’s cafés and bars. Any extra spare time I find goes towards renovating our first home.
Timeline
Executive assistant to the director
Gary Peer & Associates
02.2023 - 12.2025
Sales Assistant
Kay & Burton
06.2022 - 02.2023
Database Management & Sales Support
Buxton
01.2022 - 06.2022
Property Manager
Belle Property
02.2018 - 01.2022
Administrative Support
Total Automotive
07.2017 - 01.2018
Waitress & Kitchen Hand
Track Three Espresso
01.2015 - 06.2017
Agents Representative Certificate -
Certificate IV - Youth Work
RMIT University
High School -
Firbank Grammar School