Summary
Overview
Work History
Education
Skills
Careerachievements
Workingrights
Taxresidency
Aboutme - Interests
Personal Information
References
Timeline
Generic
Nicola Toi-Niwa

Nicola Toi-Niwa

Officer,Victoria

Summary

Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.

Overview

17
17
years of professional experience

Work History

Appointment Setter

Technaus Solar
Campbellfield, Victoria
11.2024 - Current
  • Guided clients through the steps for setting up appointments.
  • Made phone calls and sent emails to establish leads.
  • Discussed advantages of solar power with customers.
  • Conducted follow-up calls with warm leads to cement connections and pursue conversions.

Medical Receptionist

My Health
Cranbourne, Victoria
09.2024 - Current
  • Assisted with filing of medical records and documents, maintaining accurate electronic files.
  • Greeted patients, determined purpose of visit and directed to appropriate staff.
  • Scheduled and followed up on patient appointments, collected and processed patient payments and maintained patient files.

Contracts Administrator

ASM Chilltech c/o- Hays Recruitment
Cranbourne West, Victoria
03.2024 - 08.2024
  • Provided updates on status of contract processes to upper management and other important personnel.
  • Submitted project closeout documents in accordance with contract terms.

Service Co-Ordinator

Jungheinrich Australia c/o- Momentum Consulting
Dandenong South, Victoria
02.2023 - 02.2024
  • Coordinated delivery of services to clients, ensuring timely and efficient support.
  • Streamlined workflow processes for a group of 25 technicians.
  • Managed emergency service requests by communicating schedules and expediting parts shipments and repairs.

Service Administrator

Saputo Dairy Australia c/o- Westvic Staffing Solutions
Warnambool, Victoria
01.2022 - 12.2022
  • Responsible for ensuring accuracy of all data entered into the system.
  • Organized and maintained documents, files and records.

Customer Service Agent

Queensland Health c/o- TactiCall Recruitment
Brisbane, Queensland
01.2020 - 12.2020
  • Supplied pandemic-related advice to the state's populace.
  • Resolved customer issues empathetically and attentively.
  • Maintained strong call control and quickly worked through scripts to address problems.

Project Administrator

Civil and Water Design
Brisbane, Queensland
01.2017 - 12.2019
  • Facilitated council approvals that contributed to doubling revenue within two years
  • Collaborated with engineers, investors, and subcontractors to streamline project coordination.
  • Developed and maintained project plans, schedules, budgets, and other documents to ensure successful completion of projects.

Sales Administrator

Eversafe Fire & Safety
Brisbane, Queensland
01.2016 - 12.2016
  • Achieved top sales performance through effective closing techniques.
  • Maximized sales by keeping areas tidy, fully stocked and correctly priced.

Office Co-Ordinator

Enghouse Interactive
, NZ
01.2015 - 12.2015
  • Provided internal support to a large number of staff keeping the day-to-day operations of the office running smoothly for IT professionals

Support Logistics Coordinator

Collage Furniture
, NZ
01.2015 - 12.2015
  • Supported end-to-end supply chain process, ensuring timely and accurate delivery of goods while optimising resources and addressing any operational issues

Training Administrator

, NZ
01.2012 - 12.2014
  • Enhanced enrollment rates year after year by streamlining processes, leading to increased repeat business in a high-turnover hospitality environment

Retail Assistant

, NZ
01.2008 - 12.2012
  • Worked through high school, showing resilience and handling challenges well

Education

Certificate 3 -

Business Administration
01-2016

Skills

  • Microsoft Office Suite
  • Google Office Suite
  • SAP
  • Simpro
  • Zoho
  • MYOB
  • Xero
  • Baseplan
  • Bp Premier
  • Sharepoint
  • Oracle Netsuite
  • Trello

Careerachievements

  • 2024, Conducted root cause analysis to determine why KPI's were not being met and implemented strategies such as continuous check-ins and recognising achievements.
  • 2023, Delivered data-driven insights and strategic recommendations that led to the acquisition of new software company-wide, significantly enhancing operational efficiency.
  • 2022, Identified tasks which were handled by administrators but could be managed by Drivers freeing up administrators to focus on higher-value activities.
  • 2020, Provided Covid-19 advice and solutions to a large volume of state residents. Handling customer complaints with sympathy and care.
  • 2017-2019, Assisted in doubling the organisations revenue in their 2 year of operations using efficient project co-ordination.
  • 2016, Exceeded sale KPI's using confident and convincing language to close deals.
  • 2015, Provided internal support to a large number of staff keeping the day-to-day operations of the office running smoothly.
  • 2015, Supported end-to-end supply chain process, ensuring timely and accurate delivery of goods.
  • 2012-2014, Enhanced enrollment rates year after year by streamlining processes.
  • 2008-2012, Worked through high school, showing resilience and handling challenges well.

Workingrights

Full working rights

Taxresidency

Australian tax resident for tax purposes

Aboutme - Interests

  • Spirituality
  • Keeping active
  • Preparing for marathons
  • Upskilling - currently doing a short course in Influential Communication

Personal Information

  • Citizenship: NZ Born Citizen
  • Gender: She/Her
  • Visa Status: 444 Special Category Visa (SCV)

References

References available upon request.

Timeline

Appointment Setter

Technaus Solar
11.2024 - Current

Medical Receptionist

My Health
09.2024 - Current

Contracts Administrator

ASM Chilltech c/o- Hays Recruitment
03.2024 - 08.2024

Service Co-Ordinator

Jungheinrich Australia c/o- Momentum Consulting
02.2023 - 02.2024

Service Administrator

Saputo Dairy Australia c/o- Westvic Staffing Solutions
01.2022 - 12.2022

Customer Service Agent

Queensland Health c/o- TactiCall Recruitment
01.2020 - 12.2020

Project Administrator

Civil and Water Design
01.2017 - 12.2019

Sales Administrator

Eversafe Fire & Safety
01.2016 - 12.2016

Office Co-Ordinator

Enghouse Interactive
01.2015 - 12.2015

Support Logistics Coordinator

Collage Furniture
01.2015 - 12.2015

Training Administrator

01.2012 - 12.2014

Retail Assistant

01.2008 - 12.2012

Certificate 3 -

Business Administration
Nicola Toi-Niwa