- Enhanced patient experience by streamlining check-in processes and maintaining accurate records.
- Reduced wait times for appointments through efficient scheduling and coordination with medical staff.
- Improved overall office organization by implementing a comprehensive filing system for patient records.
- Maintained clear communication lines between patients, providers, and insurance companies to address any billing discrepancies or concerns.
- Collaborated with clinical team members to optimize patient flow and maintain seamless operations during peak hours.
- Facilitated effective appointment management with the use of advanced medical software programs.
- Assisted in the training and development of new reception staff members, increasing office efficiency and cohesion.
- Contributed to a positive work environment by fostering strong relationships with colleagues and displaying excellent teamwork skills.
- Provided exceptional customer service to patients, addressing their needs promptly and professionally while demonstrating empathy and understanding.
- Managed high call volume efficiently, directing callers to appropriate departments or personnel as needed.
- Prepared examination rooms for incoming patients, ensuring cleanliness and availability of necessary supplies.
- Coordinated referrals for specialist consultations, obtaining authorization from insurance carriers when necessary.
- Streamlined front desk operations by implementing an organized system for handling forms, mailings, and other administrative tasks.
- Increased patient satisfaction by promptly resolving any concerns or issues related to appointments or billing matters.
- Completed clerical duties and tasks for clinic administration.
- Used Medical Director - Clinical and Pracsoft to schedule patient appointments, scan documents and sort in to Holding File for Doctor to action, as well as the Patient’s File/Clinical Progress Notes.
- Welcoming patients and visitors, answering the telephone and answering any enquiries
- Scheduling appointments and being organised enough to keep those appointments on time
- Assisting patients with completing necessary forms and documentation, as well as ensuring that all information acquired is accurate and current
- Scheduling external appointments for any clients that require hospital admission and tests
- Keeping a clean, calm and collected reception area
- Processing bill procedures and payments
- Faxing, scanning, filing, and mailing
- Comforting distressed patients – this may range from simply fixing any appointment issues that may arise through to being the voice of comfort during times of extreme stress and emergency
- Equipment sterilisation and cleaning
- Monitoring and ordering stationery and clinical supplies to maintain a working supply at all times
- Booking and organising staff and doctor meetings
- Maintaining information confidentiality at all times
Maintaining stock levels/updating inventory report
Registering patients’ for My Medicare programme
Advised patients’ on the procedure to process Medicare Rebate
Maintaining cleanliness and highest standards of hygiene throughout the Practice, at all times
Undertake infection control training to ensure compliance with NSW Health Regulations
Assisting with training and up’skilling new members of staff
Organise/schedule patient recall appointments and follow-up
Organise Pathology Home Visit bookings on behalf of patients’