Filomena Alessandrino - Chapman
Catani,VIC
Summary
Highly organised and results-driven Executive Assistant with extensive experience providing high-level administrative, operational, and procurement support across national agribusiness operations. Proven ability to manage complex purchasing systems, coordinate multi-site teams, and maintain seamless communication between executives, finance, and on-site staff. Recognised for exceptional attention to detail, process improvement, and end-to-end project coordination — from supplier onboarding and CAPEX management to event logistics and budget reporting.
Overview
5
5
years of professional experience
Work History
Purchasing Officer /Office - Project Administrator
ProTen Pty Ltd
12.2020 - Current
Executive & Operations Support, Event & Travel Management, Procurement & Supplier Management CAPEX & Financial Coordination Project & Asset Administration Logistics & Freight Coordination.
- Liaised with Operations Managers across VIC, NSW, and QLD, providing administrative and logistical support.
- Managed internal, supplier, and Finance communications to ensure timely issue resolution.
- Prepared audit-ready reports, trackers, and documentation; drafted leases and updated SOPs.
- Coordinated sponsorships, national licenses, and environmental portfolios.
- Organized corporate/regional events and staff travel, including flights, accommodation, and itineraries.
- Managed purchasing across Animal Health, farm operations, and ad-hoc categories.
- Oversaw requisitions, approvals, supplier onboarding, compliance, and reconciliation via NetSuite/Webreq.
- Managed CAPEX requests >$10K, budgets, and financial trackers; supported EOFY budgeting and forecasting.
- Supported new builds, acquisitions, and projects; maintained trackers, contracts, and compliance documentation.
- Managed vehicle acquisitions and registrations.
- Managed domestic and international freight, customs documentation, and delivery; liaised with brokers to ensure timely clearance and cost control.
Personal Assistant -/ Purchasing Officer
ProTen Pty Ltd
12.2020 - 01.2024
- Managed executive schedules, appointments, and travel logistics to optimize time and efficiency.
- Prepared meeting agendas, minutes, presentations, and reports to support informed decision-making.
- Maintained confidential files, financial records, and sensitive correspondence.
- Assisted with project management, onboarding, and event coordination, ensuring timely completion and seamless execution.
- Served as first point of contact for visitors, calls, and emails, enhancing communication and workflow.
- Anticipated executive needs, prioritized tasks, and improved overall operational efficiency.
Education
Certificate II - Business Administration (or equivalent)
Open College of Business, Management And Marketing
Victoria 05-2014
Skills
- Executive support
- Multitasking and organization
- Time management
- Meticulous attention to detail
- Conference planning
- Travel arrangement coordination
- Procurement coordination
- Vendor relationship management
- Multitasking
- Problem-solving abilities
- Reliability
- Critical thinking
- Organizational skills
- Team collaboration
- Adaptability and flexibility
- Schedule & calendar planning
- Microsoft Office Suite (Excel, Word, Outlook, Teams)
Timeline
Purchasing Officer /Office - Project Administrator
ProTen Pty Ltd
12.2020 - Current
Personal Assistant -/ Purchasing Officer
ProTen Pty Ltd
12.2020 - 01.2024
Certificate II - Business Administration (or equivalent)
Open College of Business, Management And Marketing
Core Competencies
Executive & Operational Support, Procurement & Supplier Management, Project & CAPEX Administration, Financial Tracking & Reporting, Logistics & Freight Coordination, Event & Travel Management, Compliance & Documentation Control, Multi-site Stakeholder Coordination, Process Improvement & Systems Management, Communication & Team Leadership