Summary
Overview
Work History
Education
Skills
Timeline
Generic

Irina Tok

49 Napoleon St, Mascot,NSW

Summary

Experience in various industries and systems, providing efficient and thorough functions of accounts payable. Proven track record in managing full-cycle accounts payable, improving accuracy, verifying vendor invoices, and ensuring timely payments and issues resolutions.

Overview

25
25
years of professional experience

Work History

Accounts Payable Officer

ACFS Port Logistics
06.2023 - Current
  • Manage AP inbox, liasing with internally and externally. Ensuring invoices and statements directed to relevant approvals and processing staff.
  • Ensuring all coding of invoices and data entry is processed in a timely and accurate manner.
  • Following up any invoice disputes/rejections.
  • Perform monthly supplier reconciliation and liaise both internally and externally.
  • Ensure fleet registration and CTP are paid in timely manner. Following up on safety inspections and heavy vehicle defect notices.
  • Check and process Staff Expense Claims, and upload into NAB.
  • Process Container Storage payments to terminals via ComPay
  • Provide back up for AP Manager as required.

Accounts Payable Officer - Overseas and T&E

Estée Lauder Companies
01.2015 - 07.2018
  • Processing and payment of Overseas invoices
  • Processing / Compliance Checking T&E claims
  • Intercompany transactional processing / netting
  • Intercompany reconciliations
  • Monthly Corporate Reporting to New York HQ
  • Improving internal AP processes and efficiency
  • Provide Concur and T&E training to new staff
  • Act as a backup support for Accounts Payable Clerk as required
  • Adhoc reporting / projects as request by management

Accounts Payable Officer

Otis Elevator Company
01.2012 - 01.2015
  • Three way matching of invoices to stores receipts and delivery dockets
  • Processing of matched invoices against purchase orders. Follow up non-PO invoices to relevant authorisers for approval
  • Preparation of invoice batches for data entry. Verify that transactions comply with policies and procedures
  • Action and resolution of disputed invoices, dealing with buyers, receivers, approvers
  • Preparation of urgent EFT or cheque payments and applying in the system
  • Process payroll clearance sheets into Accounts Payable APPX system
  • Match invoices and credit notes to Citibank EFT/Cheque remittance advices in preparation for pay run transmissions
  • Preparation of monthly accruals for invoices not processed
  • Follow up outstanding goods receipts with site staff
  • Reconciliation of vendor statements and dealings with resultant issues
  • Assist & backup Accounts Payable Supervisor, in month end journals, running weekly pay cycle, budget forecast, audit staff expense claims, rent preparation
  • Compliance with company Environmental Health & Safety policies and procedures
  • Maintain and work to the Quality System including procedures and manuals. Identify process improvement opportunities and help facilitate continuous improvement

Accounts Payable Consultant

Ernst & Young
12.2010 - 12.2011
  • Correspondence with client and service providers
  • Update manuals/procedures and provide workshop for internal clients
  • Investigation and resolution of invoices, prepayment funding requests and payment queries
  • Processing and batching of vendor invoices, including validation of requisition, data entry, calculation of fringe benefit tax, monitoring authorisation levels, ensuring tax compliance and adherence to firm polices
  • Reviewing and processing payment of employee expense claims using Concur, ensuring adherence to firm policies
  • Preparing monthly Corporate AMEX payments, ensuring all claims have been processed prior to closing
  • Preparing and collating EFT and cheque payments
  • Set up and maintain vendor accounts
  • Month end support

Accounts Payable Officer

Veolia Water Solutions & Technologies
04.2007 - 06.2010
  • Processing local and foreign invoices
  • Three way matching of delivery dockets, purchase orders and invoices
  • Ensure all invoices are authorised within limits of authority schedule
  • Payment of local and overseas invoices, via both cheque and EFT
  • Foreign currency payments
  • Liaise with vendors and internal staff to resolve issues
  • Coordinate completion of vendor credit application forms, along with creditor approval forms
  • Reconciliation of creditor statements ensuring accounts remain up to date
  • Ensure reoccurring monthly invoices are processed into system prior to month end date
  • Maintain Filetrak filing system for all invoices paid, as well as approved credit applications

Purchasing/Accounts Payable Officer

Veolia Environmental Services
04.2004 - 03.2007
  • Processing Purchase Orders and invoices, utilising the SAP Purchase Order System
  • Raise purchase orders and receiving goods in the system
  • Invoice matching on purchase orders
  • Follow up outstanding goods on purchase orders
  • Liaise with vendors and internal staff to resolve issues
  • Coordinate completion of vendor credit application forms
  • Reconciliation of creditor statements, ensuring accounts remain up to date
  • Coordinate expense / account coding with division staff
  • Capital expenditure application and submission
  • Management of Divisions Mobile Phone and Fuel Cards
  • Depot Petty cash reconciliation and reimbursement
  • Maintain records of mechanics hours and work performed
  • Maintain Supplier's database

Accounts/Admin Assistant

TNT Magazine Pty Ltd
07.2000 - 04.2004
  • Bank reconciliation
  • Daily banking of cheques
  • End of month reporting support
  • Audit support
  • Invoicing a high volume of clients and processing payments received using MYOB
  • Entering vendor invoices in the system and preparing cheques and applying payments
  • Staff Payroll & Superannuation
  • Liaise with vendors and internal staff to resolve issues
  • Process staff expense claims
  • Petty cash handling and reconciling for minor claims Completing forms for various business applications
  • Data entry
  • Maintain office filing system
  • Date receipting and distribution of daily mail
  • Answer phone calls from clients and suppliers
  • Issue company documents and correspondence
  • Handle all official company correspondence

Education

Advanced Diploma in Accounting -

Sydney Institute of Technology (TAFE)
Sydney, NSW

Higher School Certificate -

J.J. Cahill Memorial High School
Sydney, NSW

Skills

  • JD Edwards experience
  • Experience with SAP systems
  • Experience with Oracle PeopleSoft applications
  • BPCS (Business Planning and Control System, ERP software)
  • MS Excel
  • MS Word
  • MYOB
  • APPX (ERP System)

Timeline

Accounts Payable Officer

ACFS Port Logistics
06.2023 - Current

Accounts Payable Officer - Overseas and T&E

Estée Lauder Companies
01.2015 - 07.2018

Accounts Payable Officer

Otis Elevator Company
01.2012 - 01.2015

Accounts Payable Consultant

Ernst & Young
12.2010 - 12.2011

Accounts Payable Officer

Veolia Water Solutions & Technologies
04.2007 - 06.2010

Purchasing/Accounts Payable Officer

Veolia Environmental Services
04.2004 - 03.2007

Accounts/Admin Assistant

TNT Magazine Pty Ltd
07.2000 - 04.2004

Advanced Diploma in Accounting -

Sydney Institute of Technology (TAFE)

Higher School Certificate -

J.J. Cahill Memorial High School

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Irina Tok