Jennifer Russell
Dawesville,WA
Summary
Primarily my work experiences have been in the Construction and mining sectors. I strive to do every task set to me to the best of my ability. Speaking to customers/contractors or other employees over the telephone or face to face is something I excel at, being a very confident individual I find it easy to build great rapports with customers as well as work colleagues. My main skills include all travel, Mobilisation bookings from end to end as well as booking and organising Medicals, drug and alcohol testing. I have fantastic knowledge of the utilities industry specifically the Shutdown coordinating and site administration sector but also inbound/Outbound calls. I have great computer skills and can use all the Microsoft packages effectively as well as INX Flight ,ORACLE system, SAP and ELLIPSE as well as great knowledge of CRM system managements as well as Workforce I have also used SITE PASS for mobilisation onboarding’s.
Overview
14
14
years of professional experience
Work History
Site administrator
Alcoa Pinjarra Refinery
08.2022 - 05.2023
- In this role I managed the entire office for the Cogeneration Project on the refinery. My duties included managing all of the stock of parts and equipment as well as creating manifests for all of these. I also planned all inductions required as well as organising quotations for major planned shutdowns on 3 monthly rotations.
- Other tasks included
- Contractor onboarding including Reference checks, medicals , D&A testing and credential checks.
- Flight bookings for external contractors
- Organise all new starter packs for the initial induction process
- Data entry
- Report making including weekly tool box minute taking
- Liaising with recruitment agents for any external contractors needed for various shutdown projects.
- In this role the main technical teams for Cogen were based in Japan so travel coordination a was needed for all maintenance. Including but not limited to flight bookings, visa processing and hotel as well as car hire bookings. I used a variety of corporate travel systems as well as INX flight.
- This was a casual role that I picked up in between having children.
Project Administrator
Mammoet Henderson , Naval base
07.2020 - 06.2021
- This was very much a varied role including the fleet administration for all cranes including organising servicing And ordering parts for any maintenance. I also scheduled the entire fleet to different shutdowns across Western Australia. Other tasks included
- Data entry of Kms/logbooks
- Scheduling crane operators to site
- Flight bookings
- Drug and alcohol screenings
- Medical bookings
- Procurement
- Invoicing and purchase order creating
- Archiving
- Minute taking for toolbox meetings
- I absolutely loved this role , I only left because we were lucky enough to go on a 12 month once in a lifetime trip around Australia.
HSE- Admin
Multiplex – Mandurah Forum Construction Site
10.2017 - 10.2018
- Conducted a 3 month contract working on Mandurah Forum construction site, inducting all of the contractors completing the shop fit outs for stages 3&4 a total of 110 shops and approx 1000 Contractors. My tasks in this role are varied including but not limited to.
- Answering all Inbound and outbound calls
- Booking contractor inductions
- Site walks to ensure safety procedures are being met
- Recording of site contractor numbers daily
- Hse point of contact
- Data entry
- Raising purchase orders
- Worker compensation claims
- Onboarding checks including medicals
- Initial start up packs for new starters
- This was a casual fixed term role.
Site Planning Administration / Shutdown Coordinator
Metals X
10.2015 - 03.2017
- Coordination of all aspects of the 8 day shutdown on a 3 weekly basis
- Sourcing all contractors through various recruitment agencies
- Checking all medicals/drug and alcohol screens are up to date
- Ensuring all contractors have the correct PPE/Tickets required to be on site
- Ensuring all inductions are up to date
- Mobilising all contractors to site
- Raising all Purchase requests for Contractors
- Point of contact for all shutdown workers
- Updating site roster
- Raising Purchase orders
- Closing Purchase Orders
- Flight bookings
- Filing
- Creating weekly budget reports
- Managing the site email account and replying to all in a timely manner
- Creating Job cards
- Data Entry
- Work Order creation
- 8/6 roster
Planner/Scheduler
Atco Gas Australia
01.2014 - 12.2014
- Working for Atco Gas my main role primarily was the planning/scheduling for the Routine Meter Change programme in Western Australia. I had 12 crews of contractors to plan and schedule work for. A total of approximately 35 individuals reported to myself on a daily basis for work orders and the work schedule for each day. My duties included but were not limited to
- Stock Ordering for each project using SAP and Oracle
- Appointment bookings
- Liaising with contractors and crew members on the phone and face to face
- Paying employee allowances using SAP
- Time date entry for each staff member on my project
- Booking appointments using an excel spreadsheet designed by myself
- Talking to multiple customers daily
- Running reports
- Dealing with customer complaints and queries
- Sending letters to customers
- Stock taking
- Parts ordering
Site Administrator
APA Group Australia
02.2012 - 09.2014
- Company Overview: APA is a Gas pipeline company supplying gas into mine sites around rural Australia.
- Working within the Gas Pipeline infrastructure company gave me great knowledge of how utility companies work. APA is a Gas pipeline company supplying gas into mine sites around rural Australia. Being the only administration person in the office my duties were rather vast. They included but were not limited to
- Booking FIFO flights
- Accommodation and car hire bookings
- Incident reporting and investigating hazards for a Zero harm workplace
- Collating allowances
- Creating Purchase Orders
- Goods receipting
- Stock Taking
- Monthly reports
- Liaising with the fields service manager
- Booking medicals
- Credit Card reconciliation
- Minute taking for weekly meetings
- Answering the phones
- I was also the designated HSE representative for the Goldfields Region.
- Sept 2011 - Feb 2012 I took 6 months off to travel Australia and Asia.
Deputy Manager
All Bar One York
03.2009 - 09.2011
- Managing a busy restaurant and bar. Duties included but were not limited to
- Creating staff Rosters
- Cashing the tills and Inputting figures into excel
- Liaseing with customers face to face and over the phone
- Alcohol ordering
- Staff training
- Managing the booking system
- Management meetings
- Hitting sale targets weekly
Education
GSCE - English And Maths
Caistor Yarbrough School
United Kingdom 07.2006
Skills
Mobilisation
General administration
Invoicing
Payroll processing
Accounts receivable
Quotation building and Sending
Report management including writing and editing
Timeline
Site administrator
Alcoa Pinjarra Refinery
08.2022 - 05.2023
Project Administrator
Mammoet Henderson , Naval base
07.2020 - 06.2021
HSE- Admin
Multiplex – Mandurah Forum Construction Site
10.2017 - 10.2018
Site Planning Administration / Shutdown Coordinator
Metals X
10.2015 - 03.2017
Planner/Scheduler
Atco Gas Australia
01.2014 - 12.2014
Site Administrator
APA Group Australia
02.2012 - 09.2014
Deputy Manager
All Bar One York
03.2009 - 09.2011
GSCE - English And Maths
Caistor Yarbrough School