JOANNE ZHANG

Project: BHP's Kalgoorlie Smelter Renewal Project

Rio's Parker Point Stockyard Sustaining Project

Packages: circa 60M Electrical and Instrumentation

circa 50M General Services Construction

EPC contract, other construction services, goods and supply and minor orders ranging from 1M up to 10M

• The formation, award and administration of project contract commitments through established policies and procedures.
• Undertake formation and administration of commitments when required.
• Preparation and maintenance of project bidder lists, ensuring supporting input is received from all contracts functions and other functional groups.
• Collaborated with cross-functional teams for efficient contract development, ensuring alignment with company objectives.
• Managed a diverse portfolio of contracts, maintaining organized records for easy access and reference.
• Developed comprehensive procurement strategies to optimize supplier selection, resulting in cost savings and improved service levels.
• Obtained and reviewed subcontractor and supplier pricing, including pre-qualification activities, equipment lead times, market conditions and challenges, participated in the development of various contracting and procurement strategies, supported estimate and schedule development and undertook functional estimate reviews.

Project: CHPP operation project

Packages: maintenance services, facility management, corporate services, consulting services, labour hire services, IT, flight management services, vehicle hire services etc. ranging from 1M up to 40M

• Develop and execute sourcing strategies for high risk/high spend commodities and services.
• Responsible for contracts and procurement activities and master services agreements for various types of contracts (e.g. labour hire services and recruitment services, IT hardware and software, travel services agreement, maintenance services, audit and assurance services etc.)
• Ensure timely and effective preparation and evaluation of tenders, negotiation with tenderers, recommendations to internal customers and management for approvals, preparation of contract documentation, issuance of award of contracts and decline notices, general commercial administration and contract management and close out of contracts.
• Work collaboratively with legal resources to develop precedent contract documents.
• Review and provide detailed input to scopes of work and scopes of service.
• Lead negotiations and provide strategic input into the development, implementation and management of contracts.
• Negotiate terms and conditions for purchase orders and contracts.
• Liaise with internal stakeholders on contractual matters.
• Ensure contractual rights are protected whilst ensuring obligations are fulfilled.
• Undertake periodic contract reviews and provide reports to line management.
• Work collaboratively with the Contract Owner on the valuation and submission of progress claims.
• Review variations to TLA contracts.
• Assist with valuations and submissions of variations and other contractual claims.
• Monitor performance of contracts against contracted Key Performance Indicators (KPIs) and recommends appropriate remedial action as necessary.
• Serves as a primary liaison with contracting representatives to ensure compliance with contract specifications and resolution of problems and issues, as they arise.
• Set-up processes, procedures and systems for the development, compilation, management of contracts and purchase order.
• Coordinate with clients to guarantee terms of contracts are fulfilled in compliance with the contract terms and regulations.
• Ensure satisfactory contract administration procedures and processes are developed and then followed and maintained.

• Collected and summarized relevant information and reports from major media resources and regularly summarized them into company resources newsletters.
• Prepare major resources analysis report including iron ore, coal, copper, nickel and lithium when required.
• Tracked the progress of major resource projects in Australia and wrote the reports on a regular basis.
• Current market analysis including iron ore, coal, copper, nickel and lithium.
• Undertake market intelligence knowledge management regarding key customers, competitors, industry participants and resources market performance.
• Guide and undertake commercial analysis and engage with key stakeholders to support key business decisions.
• Support acquisition and investment processes, including supporting engagements with potential buyers/sellers, JV partners, external advisors and cross functional teams, compilation and review of data rooms, negotiation of sale and purchase agreements and farm-in/farm-out agreements.
• Provide commercial advice to guide business decisions and support future green project development opportunities.
• Increased research efficiency by streamlining data collection and analysis processes.
• Developed innovative research methodologies for more accurate results and insights.
• Provide support and mentoring team members and other peers within the company.

Project: API's West Pilbara Iron Ore Project

Packages: IT services, explorations, ECI, labour hire services, consulting services, corporate services etc. ranging from 1M up to 100M

• Responsible for the tendering and contracting processes for various business departments including preparing and issuing the invitation to tender documents, receiving the bids and negotiation with the vendors. Liaised with internal and external business departments and the legal department to integrate and confirm the terms and conditions and make the contracts ready for execution.
• Cooperated with the legal department to complete six standard contracts which improved the audit efficiency of standard contracts.
• Summarized the contracts executed since 2017 and reported to the manager to ensure the contracts are accurately documented and made the amending agreements to extend the contracts to achieve effective contract management.
• Reviewed the HR contract payment request and notified the finance department to pay.
• Reviewed the delivery status of project feasibility study ECI contract.
• Participated and advised on the company procurement management process design to realize the effective management of minor, medium and major scale procurement.
• Participated and advised on the formulation of the company delegation of authority management.
• Participated and advised on the design and formulation of the project tendering process to effectively regulate the bidding operations of various business departments.
• Chased and updated Early Contractor Deliverables for executed contracts on a regularly basis.
• Strengthened vendor relationships through effective communication, fostering mutual trust and collaboration in contractual matters.
• Negotiated favourable contract terms by effectively communicating client needs and requirements.

• Assisting the overall project administration.
• Providing technical support to operation manager.
• Assisting in the contracting and tendering processes by preparing documents for invitation to tender and reviewing technical documents.
• Contacting suppliers of equipment required offshore and arranging for the logistics for the supply of equipment to company’s offshore operations (Philippines).
• Liaison with contractors regarding to design, construction and installation of subsea equipment.
• Attending technical safety and project meetings with contractors covering subjects such as design, construction and installation of subsea equipment. Design modifications for topsides FPSO this included Hazid, Hazop and general safety meetings.
• Preparing Production Daily Report based on teleconference on daily basis.
• Undertaking project phases, ensuring understanding of assignments including special requirements and schedule for completion.
• Liaising with engineers, project teams, authorities and clients (where applicable) and assist in maintaining the working relationships.
• Assisting in solving Project team’s problems by lateral thinking and creating innovative solutions.
• Keeping the documents with contractors (e.g. request for award, variance order, technical quires) and assisting to answer the technical quires from contractors.
• Acknowledging the transmittals for document control.
• Assisting with and liaison with Project management/engineering personnel to ensure their needs are met with regard to project services input.
• Raising the relevant purchase orders for stationery.
• Assisting with the documentation required to instigate the new document control system.