JOICE NABABAN

The Embassy of the Republic of Indonesia is the diplomatic mission and Indonesian Government representatives serving in Canberra, Australia. The primary purpose of the embassy is to improve the bilateral relations between Indonesia - Australia in political, economic, education, social, and cultural domains, as well as protection to the Indonesian citizens and legal entities in Australia.

Duties include:

Finance and Accounting (Accounting software used: SIMKEU)

• Responsible for month-end financial reporting and preparation of monthly financial statements with detailed analysis of actual versus budget.
• Preparation and review of month-end journals and reconciliations of balance sheet accounts.
• Preparation of monthly cash-flow statements and forecast cash-flow management
• Manage preparation of annual financial statements and disclosures, including accounting position papers on accounting judgments and estimates
• Preparation of annual embassy budget and budget forecasts through the year ensuring compliance with Embassy’s policies and procedures
• Produced year-end summary report before January 10 for five consecutive years
• Established online banking payroll for contract staff since 2013 to reduce the cash flow risk
• Management of Accounts Payable and Accounts Receivable tasks; and staff ensuring the integrity of general ledger codes, income, and expenses
• Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.

Management and General Administration

• Performed wide-ranging administrative, financial and service-related functions.
• Managed the arrangements of programs of high-level official meetings (e.g., Presidential and Ministerial visits) and organization of various conferences, events, and other forums (e.g., trade promotion, education, socio-cultural events).
• Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
• Facilitated communication between internal and external project stakeholders to keep all parties well-informed.

Research, Analyse, and Interpreting

• Gathered, arranged and corrected research data to create representative graphs and charts highlighting results for presentations.
• Identified issues, analyzed information and provided solutions to problems.
• Forecasting political, economic, socio-culture, and social trends

Social and Media Information

• Monitor, review, analyse, evaluate, and report on effectiveness of current communication strategies and develop communication materials.
• Managed and created content for Indonesian Embassy social media outlets.
• Collected and analysed Web metrics such as visits, time on site, page views per visit, media engagement and produced tracking reports
• Developing communications material including press releases, fact sheets, website copy, briefing notes for media

Politics and Policy

• Offered strategic recommendations for updates to institutional programs and policies, factoring in current political climate and trends.
• Organized and planned meetings with high-level political appointees and elected officials.
• Identified, researched and tracked legislative issues relevant to current public issues.
• Delivered political subject matter expertise to government representatives and civic officials.
• Drafted diplomatic note, articles, letters, reports and technical documents on policy and public affairs issues for publication.

Deutsche Welthungerhilfe e.V or Welthungerhilfe (literally: World Hunger Aid) for short - is a German non-denominational and politically independent non-profit and non-governmental working in the fields of cooperation and humanitarian assistance. Since its founding in 1962, it has used 4.2 billion euros to carry out more than 10.369 projects in 70 countries in Africa, Latin America, and Asia. Welthungerhilfe’s goal is to end hunger and poverty.

Duties included:

• Ensured that project funds are correctly managed according to specifications of Welthungerhilfe and co-financers
• This included fund request, bank transactions, preparation of end-of-month accounts, and financial reports
• Prepare annual account documents in cooperation with Head of Project and Head of Finance
• Ensured maintenance of appropriate cash and bank accounting system (cash, bank, receivables, payables, inventories)
• Instruct, advise, and supervise local administrative staff
• Controlled all cash advances, including travel advances and ensured that settlements were made according to policy
• Ensured that salary payments (cash and bank transfer) and casual labor were paid in time accordingly to a correct payroll, and making deductions for loans agreed by the Project Manager
• Ensured that financial administrative processes were auditable and efficient