Jorja Faulkner

o Responsibility for Reception and reception area.

• Management of Motor Vehicle Register & Motor Vehicle insurance including claims management, premium notices, and selection of insurers.

• Organise food/drinks for meetings, monthly morning tea/lunch, including cleaning up area

afterwards.

• Manage office stationery, as well as orders placed by other departments.

• Organise and create mass communications using Mail Chimp.

• Manage office cleaning contract.

• Manage and order staff uniforms.

• Organise staff travel arrangements, booking flights and accommodation and other assistance.

• Reconciliation of employee expense claims and monthly corporate credit card.

• Provide support to Service Co-Ordinator, including creating Service Invoices or Credit Notes.

• Provide support to the Sales & Marketing Manager, including social media content, marketing

material ordering and management, preparation for events, customer surveys.

• Support the Finance Team as required.

o Provide support in end of month accounts payables and receivables.

o Data entry for sales invoicing in XERO.

o Data entry for supplier invoicing (bills) in XERO.

• Greet and assist visitors, clients, and staff in a friendly and professional manner.
• Answer and direct phone calls, take messages, and handle inquiries.Schedule appointments, meetings, and coordinate calendars for staff.
• Perform general administrative tasks, including filing, data entry, and maintaining office records..
• Maintain office organization and ensure supplies are stocked and ordered.
• Handle incoming and outgoing mail and email correspondence.
• Assist with organizing company events or meetings as needed.