Jacques Janse van Rensburg
Perth,WA
Summary
Simplicity, loyalty, honesty, efficiency and professionalism best describe me. I am very well organized, able to prioritize and successfully manage a busy and diverse workload. I have good interpersonal skills and enjoy working with people. I work well under pressure but remain calm to ensure every task given to me is dealt with outmost attention and precision in order to meet deadlines and also to ensure satisfaction to both employer and clients (if relevant). My work performance is nothing short of exemplary and I will impress you with my fine mannerisms. Reliable worker offering expertise gained over 5+ Years career in diverse roles. Quickly learning new techniques and equipment operation.
Overview
10
10
years of professional experience
Work History
Exam Invigilator
Notre Dame University (Hays Recruitment)
06.2024 - 06.2024
- Ensured exam integrity by meticulously monitoring student behavior during test sessions.
- Facilitated smooth transitions between exam sections by announcing time remaining updates periodically throughout each session.
- Distributed examination materials efficiently to students while maintaining strict adherence to time schedules.
- Attended training sessions on updated exam policies or procedures as needed, ensuring continued compliance with changing standards for invigilation practice.
Facilities Administrator
Notre Dame University (Hays Recruitment)
04.2024 - 05.2024
- Improved customer satisfaction by addressing concerns promptly and professionally.
- Ensured seamless facility maintenance by coordinating with vendors and service providers.
- Increased efficiency in facility management with the implementation of cutting-edge technology solutions.
- Conducted comprehensive audits of facilities to identify areas requiring corrective action or improvement initiatives.
- Provided expert consultation on facility design plans to optimize space utilization and functionality.
- Collaborated with stakeholders for successful project completion within budget constraints and deadlines.
- Minimized operational costs by efficiently managing budgets and reducing expenses.
- Maintained a safe working environment through regular safety inspections and adherence to compliance standards.
- Coordinated cross-departmental efforts for smooth facility operations during high-demand periods.
- Enforced compliance with applicable health, safety and environmental regulations to reduce risks.
- Managed and coordinated all facilities maintenance and repair projects within time and budget constraints.
- Updated tracking system (Archibus) monitoring facilities-related maintenance.
Administration Assistant
Liquid Labs WA
03.2023 - 03.2024
- Executed record filing system to improve document organization and management.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and test data generated from the Laboratory.
- Prepared weekly employee work schedules to meet operational needs.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Answered phone system, routing calls, delivering messages to staff and greeting visitors.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Inspected facilities for adherence to fire, hazard, and safety guidelines.
- Inspected worksites, practices, and gear for compliance with established safety standards.
- Recognized, documented, and advised on removal of hazards.
- Disassembled, diagnosed , repaired and reassembled equipment to operate at maximum efficiency.
Laborer
Maxicoat
11.2022 - 12.2022
- Loaded, unloaded, and moved material to and from storage and production areas.
- Used measuring tools such as gauges and tape measure to identify conforming parts during production.
- Performed general housekeeping and cleaning tasks.
- Observed site safety rules to maximize protections for team members and equipment.
- Worked alongside team to accomplish work goals according to schedule.
- Organized materials, tools, and equipment to supply team members.
- Used variety of hand and power tools to complete tasks.
Business Services Officer
Hays/Murdoch University
03.2022 - 10.2022
- Assisting with the coordination of compliance issues.
- Provide various accounting support where needed.
- Coordinated leadership workshops to educate team members on best practices to optimize productivity.
- Trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
- Delivered business strategy and developed systems and procedures to improve operational quality and team efficiency.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Created work manuals for various required duties.
- Manipulated "Raw data" for successful importing of over 20 Thousand assets.
- Computerized recordkeeping systems, initiating and maintaining financial accurate and current tracking in Finance one ,Service Now and Archibus.
Laborer
Maxicoat
02.2022 - 03.2022
- Reviewed blueprints and job specifications to plan completion and estimate project costs.
- Managed loading and unloading of routine shipments, maintaining organized and secure materials to minimize damage.
- Updated logs and reported on job progress.
- Loaded, unloaded and moved material to and from storage and production areas.
- Used time management and efficient cleaning methods to meet deadlines.
- Emptied trashcans and transported waste to collection areas.
- Adhered to safety protocols, resulting in zero complaints, hazards or lost-time accidents.
Facilities Administrator
BGIS/Edith Cowan University
11.2021 - 12.2021
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean and functional environment.
- Directed vendors, facilities staff and service providers as required to create efficient and non-disruptive work environment.
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
- Assisted Facilities Manager in project implementation, materials procurement, contract preparation and scheduling.
- Pushed contractors and vendors to complete projects within specified timelines.
- Prepared reports and schedules with accuracy.
Office Administrator
Gardas Security Screens and Doors
06.2021 - 09.2021
- Delivered clerical support by handling range of routine and special requirements.
- Supported the factory with proactive correspondence management, document coordination and customer relations.
- Interacted with customers by phone, email or in-person to provide information.
- Teamed with leaders across all departments to meet deadlines and establish culture of cross-functional collaboration.
- Coordinated communications, financial processing, registration, recordkeeping and other administrative functions.
- Achieved and maintained top client satisfaction and retention by managing project deliverable accuracy and alignment with specifications.
- Evaluated office documentation to check accuracy and complete missing pieces, avoiding delays and maximizing productivity.
- Reconciled account files and produced monthly reports to keep owner informed about office operations.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Liaised with assorted base of customers and reps, addressing requests and inquiries via phone or email.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
- Kept accounts and records current by actively pursuing error resolutions and independently correcting problems.
- Prepared vendor invoices and processed incoming payments.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Maintained payable shared email inbox and digitized invoices for processing.
- Prepared and distributed 2 employee's reimbursement checks.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Processed nightly bills, checks and vendor payments worth over $15000.00, maintaining detailed records and receipts.
Production Line Assembly Worker
Electro Design
02.2021 - 04.2021
- Completed durable assemblies and subassemblies with hand tools.
- Worked closely with others in team-oriented settings to maintain line productivity.
- Electrical Component preparation and assembly
- Wiring and Cabling
- Project related administration
- Poli-urethane Casting of electronic components
- Removed imperfections in component pieces and finished work.
- Followed specifics of each production run to perform high-quality work within specified tolerances.
- Changed out equipment, tools and materials to set up new production runs.
- Read and understood schematics to accurately connect each component.
- Connected small parts using glues, fasteners or basic welding abilities depending on particulars of each assembly.
- Checked position and alignment of each component to prevent errors and minimize materials waste.
- Kept work area clean, neat and organized to prevent accidents, mishaps and misplaced tools.
- Used basic mathematical abilities to calculate materials, hourly rates and other relevant details.
- Boxed, labeled and transported items to support assembly operations.
Laborer
Rammed Earth Alternatives
08.2020 - 12.2020
- Used radios and hand signals to coordinate communication between equipment operators and ground workers.
- Managed loading and unloading of routine cement and dirt shipments, maintaining organized and secure materials to minimize damage.
- Recognized and reported potential project challenges and assisted with solutions.
- Collaborated with team members to carry out efficient work with optimal safety and achieve timetables.
- Learned diverse construction trades skills, including basic carpentry and plastering.
- Operated Bobcat and Scissor lift machines to safely move cemented dirt.
- Safely operated compressor and Air rammer machinery to compact concrete during demolition of walls.
- Worked alongside team to accomplish work goals according to schedule.
- Erected and removed temporary structures such as trench liners and scaffolding to meet team needs.
- Constructed and broke down temporary retaining walls and scaffolding to support project needs.
- Used measuring tools such as gauges and tape measure to identify conforming parts during production.
- Gathered waste and trash from job sites for placement in refuse containers to keep job sites clean and organized.
- Used required tools to complete jobs, including hammers, saws, squares, levels and fastening devices.
- Organized materials, tools and equipment to supply team members.
- Worked with speed and accuracy to consistently meet production standards.
- Read and understood orders to accurately measure, cut and lay out needed materials.
Handyman/Laborer
Poly Tech/ Acrifab
05.2020 - 07.2020
- Cleaned and lubricated parts to keep Vacuum forming machine operating at peak performance.
- Managed available parts, tools and materials inventory to maintain prompt response capability.
- Provided facility inspection and maintenance to achieve superior levels of cleanliness and upkeep.
- Troubleshot and diagnosed problems with mechanical and electrical systems and equipment.
- Inspected fire extinguisher equipment to maintain safe environment for workers or residents.
- Reviewed blueprints and specifications to identify most effective ways to approach moulds and product projects.
- Worked with a powertools to complete product jobs, ensuring functionality and quality of repairs.
- Reduced opportunities for theft and trespassers by securing all entrances and exits.
- Completed partial or full dismantling of equipment to quickly repair or replace defective components and restore functionality.
- Tossed all outdoor debris, including yard clippings into receptacles to properly maintain grounds.
Debtors/Creditors Clerk
SANTS
08.2015 - 12.2019
- Managing the Debtors department
- Cashbook reconciliation.
- Client liaison and problem solving.
- Processing of refunds.
- Management of outstanding balances.
- Weekly debt reporting.
- Billing and Invoicing.
- Bank reconciliations
- Managed quality assurance , including internal audits and customer surveys.
- Drove operational improvements which resulted in savings and improved profit margins.
- Monitored social media and online sources for industry trends.
- Handled 300 calls per day to address customer inquiries and concerns.
- Resolved conflicts and negotiated mutually beneficial agreements between parties.
- Worked with 52000 customers to understand needs and provide excellent service.
- Devoted special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately.
- Developed a system that communicates and reports important financial information which led to profit margin increase of 90% and is still being used to this day.
- Prepared vendor invoices and processed incoming payments.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Reported financial data and updated financial records in ledgers and journals.
- Maintained payable shared email inbox and digitized invoices for processing.
- Maintained good working relationships with vendors and resolved disputes.
- Reconciled processed work by verifying entries and comparing system reports to balance numbers.
- Worked with program staff to maintain compliance with grant requirements.
- Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Identified and suggested remedies for areas of improvement based on detailed daily reports and analysis.
Financial Assistant
Smart Village
08.2014 - 07.2015
- Overdue Collection on accounts
- Assisting the Finance manager with reporting duties Key Responsibilities:.
- Billing and invoicing.
- Age analysis.
- Filing.
- Collection of Overdue accounts.
- Detailed Reporting.
- Reconciled statements and accounts and resolved variances for four companies.
- Explained and documented types of services to be provided for clients, and responsibilities to be taken by personal financial advisor.
- Minimized financial discrepancies, resulting in increased efficiency and accuracy in financial transactions.
- Assisted in auditing projects by compiling information.
- Prepared weekly/monthly reports used in making key decisions.
- Supported executives by conducting research, reporting and documentation.
- Obtained copies of applicants' credit histories and reviewed paperwork to determine feasibility of granting loans.
- Recommended loan approvals and denials based on customer loan application reviews.
- Proactively identified solutions for customers experiencing credit issues.
- Handled customer complaints with relative ease by conducting research, listening carefully and taking appropriate action.
- Explained very technical financial information to applicants in easy to understand language.
- Compiled database of loan applicants' credit histories, corporate financial statements and other financial information.
Education
Diploma in Accounting And Financial Computing - Accounting And Finance
Varsity College
South Africa05.2015
Certificate of Education -
Highschool Garsfontein
South Africa2011
Skills
- Time Management
- Customer Service
- Team Player
- Microsoft Office (Excel, Word, Powerpoint, Outlook, etc)
- Interpersonal Communication
- Planning and Coordination
- Analytical and Critical Thinking
- Problem-Solving
- Financial Management Systems (Pastel Partner, Pastel Evolution, Xero)
- Financial Analysis
Timeline
Exam Invigilator
Notre Dame University (Hays Recruitment)
06.2024 - 06.2024
Facilities Administrator
Notre Dame University (Hays Recruitment)
04.2024 - 05.2024
Administration Assistant
Liquid Labs WA
03.2023 - 03.2024
Laborer
Maxicoat
11.2022 - 12.2022
Business Services Officer
Hays/Murdoch University
03.2022 - 10.2022
Laborer
Maxicoat
02.2022 - 03.2022
Facilities Administrator
BGIS/Edith Cowan University
11.2021 - 12.2021
Office Administrator
Gardas Security Screens and Doors
06.2021 - 09.2021
Production Line Assembly Worker
Electro Design
02.2021 - 04.2021
Laborer
Rammed Earth Alternatives
08.2020 - 12.2020
Handyman/Laborer
Poly Tech/ Acrifab
05.2020 - 07.2020
Debtors/Creditors Clerk
SANTS
08.2015 - 12.2019
Financial Assistant
Smart Village
08.2014 - 07.2015
Diploma in Accounting And Financial Computing - Accounting And Finance
Varsity College
Certificate of Education -
Highschool Garsfontein
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