Maddie Wilson
Bald Hills
Summary
Detail-oriented and results-driven Project Coordinator with a proven track record of managing multi-million-dollar projects from initiation to completion. Adept at overseeing project timelines, budgets, stakeholder relationships, and risk management to ensure seamless execution and high-impact outcomes. Experienced in coordinating cross-functional teams, maintaining compliance with industry regulations, and optimizing processes for efficiency. Passionate about delivering innovative solutions that enhance project success and client satisfaction.
Overview
9
9
years of professional experience
Work History
Project Coordinator
Bishopp Advertising
01.2023 - Current
- Leading the successful execution of multi-million dollar advertising projects across multiple high-traffic locations, including major airports and commercial hubs
- Manage end-to-end project lifecycles, ensuring milestones are met within scope, budget, and timeline constraints
- Collaborate with cross-functional teams, including designers, contractors, and property managers, to drive project success
- Develop and maintain project schedules, proactively identifying risks and implementing mitigation strategies
- Coordinate compliance requirements, ensuring all permits, contracts, and legal obligations are met
- Facilitate stakeholder meetings, delivering status updates and actionable insights to maintain transparency and alignment
- Key Projects Delivered: Gold Coast Airport, Launceston Airport, Cairns Airport, Sunshine Coast Airport, Ballina Airport, Cruise Whitsundays Passenger Terminal
Property Officer
Bishopp Advertising
01.2022 - 01.2023
- I played a pivotal role in the management and coordination of advertising partnerships, supporting asset managers in leasing and development processes
- Assisted in the financial oversight of leasing agreements, tracking expenses and ensuring accurate record-keeping
- Maintained strong relationships with property owners, construction teams, and contractors for seamless project execution
- Facilitated stakeholder meetings and provided strategic recommendations to enhance project efficiency
- Ensured compliance with industry regulations and internal standards while overseeing new asset installations
- Understanding of various payment terms and conditions processed through MYOB systems
- Ensure new assets are properly and accurately enter Bishopp inventory and sales systems
Administrative Assistant/Office Manager
Shortcuts Software HQ
01.2018 - 01.2022
- Managed daily office operations and administrative functions to support senior leadership in a fast-paced corporate environment
- Oversaw multiple project requests from different departments, ensuring timely and efficient execution
- Built and maintained professional relationships with clients, colleagues, and stakeholders across international offices
- Ensured workplace safety and compliance by managing health and security reports
- Managed business correspondence and optimized office workflows for increased operational efficiency
Customer Service Officer & Swimming and Water Safety Instructor
Belgravia Leisure
01.2016 - 01.2018
- Customer Service and Front Desk Management
- Managing inventory, stock take, data entry of merchandise
- Understanding of agreement contract terms and conditions
- Knowledge of SWMS (Swimming and water safety) procedures
Education
Everton High School
2015
Skills
- Project Coordination & Management
- Stakeholder Engagement & Communication
- Budgeting & Financial Oversight
- Risk Assessment & Mitigation
- Contract & Compliance Management
- Scheduling & Resource Allocation
- Process Improvement
- Strategic Planning & Execution
Timeline
Project Coordinator
Bishopp Advertising
01.2023 - Current
Property Officer
Bishopp Advertising
01.2022 - 01.2023
Administrative Assistant/Office Manager
Shortcuts Software HQ
01.2018 - 01.2022
Customer Service Officer & Swimming and Water Safety Instructor
Belgravia Leisure
01.2016 - 01.2018
Everton High School
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