Mark Kappatos

Budget & Cost Control:

• Updated and monitored project budgets weekly by reconciling site managers, carpenters, and apprentices timesheets.
• Prepared cost reports with senior management, contributing to accurate cost estimating and forecasting.
• Processed and coded subcontractor invoices and bills in Buildertrend to align with budgets.
• Created and managed change orders, ensuring accurate contract adjustments when client scope or allowances changed.

Subcontractor & Client Liaison:

• Coordinated subcontractor quotes, schedules, and site visits to ensure timely project delivery.
• Attended and facilitated client meetings to review meeting minutes in regards to design options, finishes, and budget impacts.
• Maintained ongoing communication with site managers to support day-to-day construction activities.

Compliance & Approvals:

• Assisted in preparing and lodging documentation for Construction Certificates and Post-Consent Certificates via the NSW Planning Portal.
• Coordinated the collection of subcontractor compliance certificates required for Occupation Certificates .
• Ensured architectural drawings, structural documents, compliance certificates, and cost reports were organised in Buildertrend and company servers for easy access by project stakeholders.

Work Health & Safety (WHS):

• Administered site WHS processes using Smartsheet and Proactive Compliance , ensuring all workers signed in/out daily.
• Implemented QR code systems for site safety: injury reporting, toolbox talk attendance, and site inductions.
• Maintained WHS documentation, emergency contacts, and first aid compliance across multiple project sites.