Monica Qi

• Timely and accurate processing and payment of overhead invoices and tour advances.
• Closely monitored accounts to post timely payments and resolve billing discrepancies.
• Process manual/dummy payments based on approval and urgent requirements.
• Perform monthly supplier statement reconciliation and liaise both internally and externally to solve any payment discrepancies.
• Coordinated accounts payable functions and improved workflow for 4 staff members.
• Managed complex problem-solving for upper management in order to meet deadlines and budget limitations.
• Participate in and implement new processing flows to improve efficiency and accuracy.
• Provide administrative and customer service support such as responding to email enquiries, filing and record keeping, and answering calls.
• Positively interacted with all suppliers, employees using exemplary communication and interpersonal talents.

• Enter invoices against approved purchase orders
• Set up accounts for new suppliers and maintain up-to-date vendor file
• Conduct weekly payment runs and send remittance advices
• Go through payment run detail with accountant and get approval for payment
• Reconcile and process monthly credit card payments and manage employee travel & expenses reports
• Assist month-end duties as requested
• Provide other administration supports and perform ad hoc duties to assist the accounts team in various tasks

Achievements :

• Timely and accurately processed payment runs without error
• Changed supplier statement reconciliation from manual base with PDF files to more smart way with Excel files with VLOOKUP function