Vivian Tu

Information Support Officer

• Processing file requests / resubmits
• Updating file audits and up-loading into TRIM
• Maintenance and modification of files titles, numbers, dates and extra duties
• Processing and transfer of secondary storage files
• Adherence to TRIM security procedures
• Creation and allocation of new files
• Creation of new file parts
• Transfer of documents
• Assign caveats and security level to files
• Assign workflow to documents
• Assist with the processing of subpoenas
• Scanning of documentations into TRIM
• Resister and retrieve legal documents
• Provide effective customer services to internal and external clients of council over the phone or face to face
• Collect and distribute information throughout council including collection, sorting and delivering via daily clearance
• Relieve the print room operator
• Provide administrative service to the Library and Community Service Department

3 month secondment in Environment & Planning Services Department Cumberland Council - Position Title:

EPS Administration Assistant

• Ensure documents, correspondence, minutes, agenda, mailing list etc are typed and stored accurately following Councils record keeping protocols
• Prepare/ process of - Construction Inspection, Notices and Orders, Tree Management Order decisions, Registering and releasing Subdivision Certificates, Linen Plans, 88B Instruments etc, Refunding of Bonds as directed
• Processing and updating of - Building Certificate register, Swimming Pool register, Complaints spreadsheet, Inspection listing reports and file retrieving
• Answer telephone calls, order office stationary/ check delivery's, and taking of messages and general office duties

• - Data entry
• - Updating school details
• - Cropping student photos
• - Creating school photos
• - First and second proof reading of students and teachers names
• - Corrections
• - Group Matching
• - Laminating
• - Assisting the Manager
• Responsibilities

• - Receptionist duties
• - Client service
• - Attending telephone
• - Invoicing clientele
• - Banking
• - Kitchen duties
• - Filing and scanning
• Responsibilities

• - Receptionist duties
• - Client service
• - Attending telephone
• - Mail duties(distribute incoming and send outgoing mail)
• - Finalise tax assessment
• - Invoicing clientele
• - Banking
• - Finalise ASIC reviews
• - Online tax lodgements
• - Change client details in ATO portal
• - Filing and scanning
• - Prepare tea/coffee for clients
• - Kitchen duties
• - Ordering Stationary
• - General adhoc duties
• Responsibilities

• - Greeting clients
• - Attending phone calls
• - Marking the roll
• - Attend to students needs
• - Attend to Principals, Deputy Principal, Teachers and students requirements
• - Order Stationary
• - Order School Uniforms
• - Collecting School Fees
• - Organising functions and Events
• - Photocopying and printing
• - Arranging student’s transport
• - Set up Student’s school timetables
• - Form collection and submission eg: Tax File Number, Student subject forms to the Board of Studies
• - Attend to the Board of Studies
• - Appointment Booking
• - Marking exams
• - School Reports
• - Banking
• - Filing and Scanning
• - Sales
• - Adding students and parents details in QuickBooks and School Write
• Responsibilities

• - Attending telephones
• - Customer service
• - Cash handling
• - Banking
• - Client booking
• - Manicure/pedicure
• - Ordering products
• - Sales
• Responsibilities/Achievements