Wen Jie Natalie Hu

Key Responsibilities:

*Management of supplier master data, including set up of new suppliers and subsequent updates to supplier register as required(includes maintenance of relevant Insurances).
*Assist in cashflow management with preparation of weekly accounts payable reconciliation and payment planning (2 months in advance).
*Month end reconciliations including credit cards, laboratories, trade creditors and pre-payments.
*Trend analysis and reporting on supplier trends,office expenses and budgetary impacts.
*Petty cash and expense claim reconciliations.
*Accurate and timely entry of data to company systems (8 companies).
*Support continuous improvement initiatives around invoice processing to support the future growth of the business.
*Support the finance team with external audit queries on areas of responsibility.
*Prepare and review consolidated financial reports as directed.
*Act as point of contact for suppliers and external audit queries

Secondary Responsibilities:

*Make and manage travel bookings on behalf of staff (flights, accommodation, and car hire).
*Answer phones and redirect to relevant staff member.
*Complete supplier credit applications.
*General office administration (including mail, stationary orders, rubbish removal and courier bookings).
*Ad-Hoc tasks as directed by the Finance Manager

* Lodge rebates & promotion tax invoices and send to different level's Account Managers for approval

* Process approved invoices to Accounts Payable team for payment

* First contact person of Customers and Accounts Managers for rebate and promotion issues

* Monthly consolidation of Invoices and payments

* Help running outstanding report for claims

* Help processing claims to customers’ accounts.

* Dealing with 4 business accounts; Receiving and checking payment requests and employee reimbursements

* Process compliant payment requests and reimbursements on time via online and cheque, and send remittance advices

* Maintain A/P ledger in MYOB & Xero online files

* Reconcile payments on weekly base

* Act as a main contact for creditors enquiries

* Prepare month end reports for senior manager

* Assistance with outside accountant for Tax

* Worked closely with bankers for account issues and oversea payments

Other responsibilities: Scan and file all payment records and direct debit tax invoices.

* Input financial data and produced reports using Xero

* Supported operations by communicating with customers, filing documents and managing data

* Tracked financial progress by creating quarterly and yearly balance sheets

* Supported management by processing invoices and documents with consistent on-time delivery

* Managed and responded to all correspondence and inquiries from customers and vendors

* Reconciled company bank, credit card and line of credit accounts every month, investigating and resolving discrepancies to keep accounts audit-ready.

* Coding invoices, processing payments, handling payment queries from suppliers and clients, prepare journal entries, monthly inventories reconciliation, month-end report preparation

* Other responsibilities: Daily bank reconciliation, invoicing, monthly superannuation allocation for employees and commission calculation for a subsidiary of Private Fleet Pty Ltd.

• Administration and accounting process

• Administration and accounting process