Alecia CHAN BOON
Waikiki,Australia
Summary
Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing large mining project port folio's; overseeing a team of dedicated mobilisation coordinators. Knowledgeable in project management and HSEQ principles, business processes and WHS best practices.
Overview
11
11
years of professional experience
4
4
Certification
Work History
Mobilisation Coordinator
Catalpa PTY LTD
Perth, WA
06.2025 - Current
- Organized materials to support operations.
- Entered data, generated reports, and produced tracking documents.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Improved office operations by automating client correspondence, record tracking and data communications.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
- Improved customer satisfaction through application of superior conflict resolution and problem-solving skills.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Prepared mobilisation packs for clients
- Arranged flights & accommodation (interstate & intrastate)
- INX, PRONTO, MANGO, QANTAS, VIRGIN
SAFETY REP - Sentry & Utilities Personnel
Veolia
Murrin
07.2024 - 06.2025
- Oversaw tracking of personnel in confined spaces to confirm everyone’s safety.
- Facilitated ongoing communication with workers using radios or visual cues.
- Alerted to hazards like atmospheric fluctuations, fires, or toxic substances.
- Triggered rescue operations and coordinated with emergency services promptly.
- Logged all entries, exits, and incidents per workplace regulations.
- Ensured compliance with safety measures, including PPE adherence and gas monitoring checks.
- Achieved certifications for Working at Heights and Confined Spaces.
- Committed to additional training for necessary qualifications.
- Conducted regular safety inspections of the workplace to identify potential hazards and report findings to management.
- Reviewed existing systems of work to ensure they are compliant with relevant legislation and industry standards.
- Inspected personal protective equipment regularly for signs of wear or damage.
Prisoner Risk Assessment Officer
Department Of Justice And Attorney-General
Perth, WA
04.2025 - 04.2025
- Coordinated with other healthcare providers concerning treatment plans for patients.
- Developed and distributed employee work schedules based on operational needs and employee requests.
- Established and maintained effective communication with staff, physicians and community organizations to promote high quality patient care.
- Communicated with patients, ensuring that medical information was kept private.
- Monitored and inspected staff processes to eliminate hazards posed for both residents and staff while ensuring continuous compliance with regulations.
- Generated reports detailing findings and recommendations.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
Site Mobilisation Administrator
Caledonia Group
Murrin, WA
01.2024 - 06.2024
- Facilitated daily task management within solution-driven administrative practices on-site.
- Investigated incidents of non-compliance or hazardous conditions and took corrective action as needed.
- Maintained records of inspection results, employee training, and other relevant data.
- Developed plans for controlling hazardous substances in the workplace environment.
- Conducted risk assessments to identify potential hazards and risks.
- Coordinated emergency response drills for fire prevention and preparedness.
- Monitored the workplace environment to ensure safety standards were met.
- Facilitated meetings between departmental personnel to discuss HSE initiatives or concerns.
- Collaborated with managers to develop strategies for improving worker safety.
- Tracked safety performance metrics such as incident rates, near misses.
- Developed ways to control and reduce environmental impacts and presented ideas to management.
- Executed ad hoc tasks, addressing urgent needs due to unpredictable personnel mobilization.
- Collaborated closely with Site Manager and reported to four Supervisors on a rotating shift schedule.
- Oversaw logistical and HSE requirements for the management team, ensuring compliance with safety protocols.
- Drove safety initiatives through daily toolbox discussions and feedback sessions with site personnel.
- Conducted recruitment processes, including application screening and employee onboarding.
- Maintained HSE registers and databases while performing statistical data entry and report preparation.
- Coordinated timely inspections of safety equipment and managed procurement logistics for scaffold materials.
Assessment Officer
Department of Communities
Perth, WA
11.2019 - 01.2024
- Responded to and processed reports for further action.
- Provided court testimony to support court decisions.
- Conducted pre-sentence investigations by doing in-depth research and compiling police reports.
- Assisted officers in routine investigations by collecting and documenting evidence and coordinating community responses.
Case Officer Investigation and Assessment Unit
Territory Families
Darwin, NT
06.2015 - 11.2019
- Conducted intake interviews and bio-psycho-social assessments to determine clients' eligibility and suitability for program.
- Maintained updated progress notes and case record and documented children's progress in recreational activities, treatment plans and education.
- Recorded comprehensive case notes and follow up documentation for admitted and transferred clients.
- Followed strict policies and procedures to maintain client confidentiality and keep data private.
- Evaluated clients and formulated individualized service plans outlining short-term and long-term goals.
- Met with clients to conduct needs assessments, recommending appropriate support and service offerings.
- Participated in multidisciplinary teams to review and plan client care.
- Evaluated the effectiveness of services provided and made adjustments as needed.
- Assisted clients in developing skills and strategies for dealing with their issues.
- Coordinated with other professionals and agencies to provide holistic support to clients.
Records Management Officer
Territory Families
Darwin, NT
01.2015 - 11.2015
- Contract secured Feb 2014 - 2015
- Assisted in developing and implementing a records management system to ensure accurate tracking of records.
- Reviewed documents for completeness prior to filing or archiving them.
- Compiled statistical reports on usage trends, file activity levels.
- Monitored the accuracy of filing systems, archiving documents, and ensuring confidentiality of records.
- Organized physical files and scanned documents into digital format for easier retrieval.
- Ensured document retention schedules are followed in accordance with legal requirements.
- Participated in regular audits of the department's record keeping processes.
- Provided training to staff on proper use of the records management system.
- Resolved conflicts between departments regarding ownership rights over certain types of documents.
Radiology Administrator
Darwin Hospital
Darwin, NT
01.2015 - 04.2015
- Contract secured Nov 2012 - 2014
- Assisted with budget preparation and tracking of expenses.
- Supported departmental activities by providing clerical assistance.
- Updated databases with new employee information, job changes and terminations.
- Responded promptly to customer complaints in a professional manner.
- Managed office supplies inventory and placed orders when necessary.
- Provided general administrative support to staff members.
- Prepared reports on various projects for management review.
- Ensured that all paperwork was completed accurately before submission deadlines.
- Developed spreadsheets to track project progress, budgets and other related data.
- Created presentations with Microsoft PowerPoint for management team members.
- Prepared presentations using Microsoft Office Suite applications.
- Performed basic bookkeeping tasks such as reconciling accounts receivable and payable.
- Coordinated meetings, conferences, travel arrangements.
Education
BA - Psychological Science
Charles Darwin University
NT01-2026
Cert IV - Work Health & Safety
Pinnacle Safety & Training
WA06-2025
Diploma - Child Youth and Family Intervention
BCA National
NT01.2018
Certificate IV - Youth Work
BCA National
NT01.2017
Skills
- Microsoft Office Suite
- Procurement management
- Business administration
- INX, Oracle, SAMS applications
- Workflow optimization
- Case management and record keeping
- Teaching Indigenous learners
- Excel and PowerPoint proficiency
- Citrix applications (WWC, VEVO, ASSIST, CIC)
- Australian Criminal Intelligence Commission (ACIC) knowledge
- Department of Immigration (VEVO) expertise
- Telephone and email communication
- Risk assessment and incident response
- Workplace safety practices
- Team collaboration skills
- Client communication strategies
- Customer service excellence
- Emotional intelligence application
- Training facilitation techniques
- Compliance management
- Solution-oriented mindset
- Stakeholder engagement strategies
- Client engagement practices
- Group facilitation skills
Certification
- Microsoft Office Suite
- Procurement 1,2,3,4
- INX, Oracle, SAMS, MANGO, AVENTA
- Workflow, SAP, Intranet
Quote
Nearly all men can stand adversity, but if you want to test a man’s character, give him power.
Abraham Lincoln
Timeline
Mobilisation Coordinator
Catalpa PTY LTD
06.2025 - Current
Prisoner Risk Assessment Officer
Department Of Justice And Attorney-General
04.2025 - 04.2025
SAFETY REP - Sentry & Utilities Personnel
Veolia
07.2024 - 06.2025
Site Mobilisation Administrator
Caledonia Group
01.2024 - 06.2024
Assessment Officer
Department of Communities
11.2019 - 01.2024
Case Officer Investigation and Assessment Unit
Territory Families
06.2015 - 11.2019
Records Management Officer
Territory Families
01.2015 - 11.2015
Radiology Administrator
Darwin Hospital
01.2015 - 04.2015
BA - Psychological Science
Charles Darwin University
Cert IV - Work Health & Safety
Pinnacle Safety & Training
Diploma - Child Youth and Family Intervention
BCA National
Certificate IV - Youth Work
BCA National
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