Nadia Lannon
Ascot,Australia
Summary
Highly organized and experienced professional known for effective administrative and procurement skills, vendor relationship management, product tracking and obtaining the most cost-effective pricing. Smart Procurement Specialist with an in-depth knowledge of supply chain forecasting and planning. Great time management skills with prioritizing tasks while multitasking and working on various projects. I have worked on seven of the World’s largest multi-Billion- dollar LNG facilities including (Gorgon LNG, PNG LNG, QGC LNG, SAK 1 LNG, SAK 2 LNG, Ichthys LNG, and Wheatstone LNG) from the Russian Federation, to Australia, and Papua New Guinea in the past 18 years. For the last year I have been a Projects Officer for over 80 projects that include Department of Defense, Queensland Busways, hotel chains, Queensland Children’s Hospital, One Sydney Harbour Apartments. Experienced in procurement for 18 years internationally. Logistics experience/customs clearance, Thorough knowledge of global procurements requirement.
Overview
21
21
years of professional experience
Work History
Projects Officer
Brisbane Airport Corporation
Brisbane, Australia
01.2023 - Current
- As a Projects Officer for Brisbane Airport Corporation's Terminal 3 Precinct Project, I manage essential functions supporting the successful development and delivery of this major infrastructure project
- Reporting to the Terminal 3 Precinct Program Director, I oversee contract administration, stakeholder engagement, and financial management to ensure the project’s smooth progression
- Contract Administration: I manage the drafting, processing, and administration of contracts and legal documents, ensuring seamless progression from initial requests to purchase orders and final payments
- I collaborate closely with procurement, legal, and finance teams to ensure that all processes are aligned with project requirements and compliance standards
- Stakeholder Engagement: I handle internal and external stakeholder communications, including coordination with government agencies, ensuring that all parties are aligned with project milestones and objectives
- Financial Management: I oversee budget monitoring and financial reporting for both Opex and Capex, ensuring that expenditures are within project targets
- My reports provide key insights to senior leadership, supporting strategic financial decisions
- System and Office Management: I administer the group site and handle office operations for the Terminal 3 team
- This includes managing professional memberships, compiling governance meeting minutes, and coordinating travel arrangements for department members
- Previously (from January 2023 to January 2024), I reported to the Head of Airport Planning, where I contributed to the planning and budgeting efforts for Terminal 3 and broader airport planning initiatives
- Key roles involve: Preparation of contracts, tender evaluation, Managing external and internal stakeholder relationships, including governmental, Financial reporting, budget monitoring, Interdepartmental co-ordination for legal/procurement, Direct reporting to the Head of Airport Planning, Procurement, financial administration
Projects Officer
VRT Systems/Widesky.cloud
Brisbane, Australia
10.2021 - 01.2023
- Project Administration for over 80 projects for the company, including: Department of Defense – Oakey, Amberley, Enoggera and Canungra bases, One Sydney Harbour Apartments, Major hotel chains in Brisbane and Gold Coast, Queensland Children’s Hospital, Brisbane Busways and Metro
- Managing 80 projects each month financially for wide infrastructure around Australia, including Downers, hospitals, hotels – forecasting, invoicing
- Daily administration for the Operations Department, reporting to the Operations Manager
- Preparing financial documents, such as invoices, for all project and engineering activities for VRT Systems and WideSky using Quickbooks
- Invoicing for projects with various client’s portals, including Spotless, Pajero, iTWOcx, Ariba, BHP
- Projects balance reconciliation in Excel and Quickbooks
- Setting-up new clients/vendor accounts in accounts management system
- Co-ordination with Accounts Receivables with regards to invoice payments and tracking
- Financial reporting
- Checking of costs vs
- Sales, invoiced-in vs
- Invoiced-out for projects
- Supporting the preparation of a range of written material including communication and engagement material, business requirements, briefing
Procurement Officer
SNC Lavalin
Brisbane, Australia
08.2019 - 10.2021
- Procurement officer and logistics for VRT Systems and WideSky – all duties from raising purchase orders to monitoring timely payment, receipt of hardware – both in Zoho and Quickbooks
- Maintaining of PO log
- Excellent knowledge of automation and engineering hardware suppliers
- Hardware supplies included international shipments from USA and Malaysia, which required documentation of customs clearance
- End-to-end procurement
- Arrangement of hardware shipment to projects, including dangerous goods
- Stock take
- Project and budget set-up with Zoho Projects
- Creating estimates for project costs and sales
- Projects forecasting
- Project Controls
- Arrangement and monitoring of support agreements
- Performed wide range of roles, accounting, document control, administration, reception, procurement, logistics, monitoring of RFI’s and project documentation for over 80 projects
- Co-ordination with various departments including sales, compliance and safety
- Member of the safety and inclusions committees
- Establishing and maintaining effective communication and working relationships within the Operations Team and key stakeholders
- Process and Procedure management
- Procurement Administration Management Systems and Project Contracts Management System
- Sourced and vetted potential suppliers to provide quality goods on consistent schedules
- Applied well-developed communication, interpersonal and collaboration skills to build effective working relationships with vendors and partners
- Added new vendors and products into system and keyed in special shipping codes when needed
- Decreased spending locating new suppliers by networking at industry markets, purchasing cost-effective products
- Tracked ETA's and made sure all products are delivered within agreed deadlines
- Processed material requisitions and outsourced vendors to suit the requested product requirements
- Formed bid tabs to ensure the cheapest and fastest supply of products
- Raised purchase orders for suppliers
- Receipted product invoices and contracts invoices for payment
- Tracked back-orders and product returns/damages
- Procured all materials for construction as per material requisitions ensuring that the quality meets project requirements and specifications
- Materials included consumables, safety equipment, electrical, mechanical, telecoms, civil and piping equipment and materials, majority of which being supplied within Australia and some from overseas
- Monitored services provided as per contracts including tracking of invoices and contractor spent hours
Procurement Officer
Kentz Pty Ltd
Brisbane, Australia
08.2012 - 08.2019
- Supported procurement for engineering and oil and gas construction projects
- Sourced and vetted potential suppliers to provide quality goods on consistent schedules
- Conducted regular make or buy analyses to determine most cost-effective method for obtaining necessary materials
- Applied well-developed communication, interpersonal and collaboration skills to build effective working relationships with vendors and partners
- Decreased spending, locating new suppliers by networking at industry markets, purchasing cost-effective products
- Entered order details into system and inputted updates accordingly using Procurement Management System
- Tracked ETA's and made sure all products are delivered within agreed deadlines
- Ensuring processed material requisitions and sourced vendors fulfil the requested requirements for products
- Formed bid tabs to ensure the cheapest and fastest supply of products
- Raised purchase orders for suppliers
- Receipted product invoices and contracts invoices for payment
- Tracked product returns/damages
- Procured all materials for construction as per material requisitions ensuring that the quality meets project requirements and specifications
- Materials included consumables, safety equipment, electrical, mechanical, telecoms, civil and piping equipment and materials
- Responsible for international material shipment (majority of materials coming from Australia) and local (PNG)
Project Administrator
Kentz Russia Pty Ltd
Sakhalin Island, Russia
06.2005 - 12.2006
- Motivated and supported field workers completing work to increase work quality and team productivity
- Maintained project safety compliance with no lost time accidents
- Directed 100 total site employees for critical commercial project, successfully meeting all milestones
- Was responsible for petty cash control
- Scheduled R&R for expat personnel
- Maintained document control over project contracts, correspondence, staff files
- Ensured productive communication with legal authorities in order to comply with project requirements
- Procured ongoing supplies for the project and project personnel
- Provided daily project support on site to the Project Manager and over 200 staff
Project Administrator
Bureau Veritas Rus
St. Petersburg, Russia
06.2003 - 06.2005
- Established and monitored a new company office in Sakhalin Island
- Communicated with authorities and banks to guarantee compliance with the government regulations
- Responsible for payroll for the new office staff with 1S system
- Hired new personnel
- Translated and interpreted documents for construction, conferences and meeting
- Worked both on-site and off-site for oils and gas construction projects (Sakhalin 1, Sakhalin 2)
- Document control and translation of all design documents for construction of Ritz Carlton, Moscow
- Procurement management for the Project
Education
Master of Arts - Linguistics
Udmurt State University
Izhevsk, Russian Federation06-2003
Timeline
Projects Officer
Brisbane Airport Corporation
01.2023 - Current
Projects Officer
VRT Systems/Widesky.cloud
10.2021 - 01.2023
Procurement Officer
SNC Lavalin
08.2019 - 10.2021
Procurement Officer
Kentz Pty Ltd
08.2012 - 08.2019
Project Administrator
Kentz Russia Pty Ltd
06.2005 - 12.2006
Project Administrator
Bureau Veritas Rus
06.2003 - 06.2005
Master of Arts - Linguistics
Udmurt State University