Priscilla Carli
Williamstown,VIC
Summary
Meticulous, efficient and self-motivated Executive Assistant with 20+ years of Administrative/EA/PA experience, offering high-level administrative support to senior-level staff, including travel management, diary management and expense tracking. Ensures seamless and efficient execution of daily operations, whilst building productive relationships with both internal and external departments, stakeholders and customers. Manages high workloads proficiently in rapidly changing environments.
Overview
24
24
years of professional experience
Work History
Compliance Coordinator
Ericsson Australia PL
02.2023 - Current
- Provide support in developing a culture of compliance, setting an example for transparency, and promoting an environment where speaking up in a professional manner is encouraged.
- Serve as documentation lead for the Compliance team, this including compliance related transaction documents, communications, presentations, training documentation, compliance advice and minutes of meetings
- Help plan and organize internal and external events, meetings, workshops, training, etc.
- Provide administrative support to the Compliance team to ensure efficient operations.
- Support with use of Ericsson administrative tools & other general tools.
- Responsible for confidential and time sensitive material.
- Participate in team meetings and support with minute taking.
- Maintain a basic understanding of the local business activities and applicable laws and regulations.
- Support with other tasks as assigned.
- Maintain SharePoint sites
Executive Assistant
Ericsson Australia PL
04.2017 - 02.2023
- Supported Key Account Managers and Head's of Departments
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Coordinated international and domestic travel arrangements, ensuring seamless logistics for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Filed paperwork and organized computer-based information.
- Processed travel expenses and reimbursements for executive team.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Screened emails and responded accordingly to support executive correspondence.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Facilitated training and onboarding for incoming office staff.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Fostered positive work environment, organizing team-building activities and events.
- Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Volunteered to help with special projects of varying degrees of complexity.
- Networking with assistants (internal and external)
- Administrative support with internal systems: delegate for various approvals, job requisitions, Purchase Orders, visa arrangements, invoicing
- Financial reporting as required (SAP)
- Implementation of automated processes via Microsoft Flow and PowerApps: Courier requests, Purchase Order requests and Intercompany Related Resource Billing
Administrative Assistant
Ericsson Australia PL
05.2000 - 04.2017
- Supported various Heads of Departments during this time.
- Supported management through scheduling meetings, organizing travel arrangements, travel reimbursement and preparing crucial documents.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Promoted positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure smooth integration into the team.
- Organized company events to enhance team cohesion and morale, coordinating logistics and catering for over 50 participants.
- Assisted in preparation of financial reports, including cost centre, staff utilization and time reporting, gathering data that contributed to budgeting accuracy.
- Enhanced communication within office, establishing weekly newsletter summarizing key updates and achievements.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted co-workers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Created, maintained and closed Purchase orders, including goods receipting
- Issued invitations and agendas for various meetings, including taking of, distributing and filing minutes of meeting.
- Assisted with Graduate Intake yearly, including scheduling and coordinating interviews, managing travel for candidates where required, agendas, meeting invites, communication with potential graduates.
Education
High School Diploma -
Academy of Mary Immaculate
Fitzroy, VIC12.1989
Skills
- Executive Support includes: Calendar Management, Travel Management, Meeting scheduling and coordination
- Software Knowledge includes: MS Office Suite, Google Suite, SAP, SharePoint, Social Media
- Communication skills
- Work Prioritization
- Relationship Building
- Honest and Dependable
- Information confidentiality
- Problem-Solving
- Time Management
- Reliable and Responsible
Timeline
Compliance Coordinator
Ericsson Australia PL
02.2023 - Current
Executive Assistant
Ericsson Australia PL
04.2017 - 02.2023
Administrative Assistant
Ericsson Australia PL
05.2000 - 04.2017
High School Diploma -
Academy of Mary Immaculate
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