Qin Du (DQ)

[Achievements]

• Developed and implemented policies and procedures to ensure consistent application of payroll practices throughout the organization.
• Mentored offshore team on best practices in payroll management and tax compliance, fostering a collaborative work environment conducive to professional growth.
• Successfully applied for government grants, including the Aged Care Registered Nurse retention bonus, Aged Care Registered Nurse Payment, and Aged Care Worker Covid-19 payment.
• Project: Transitioned payroll software from XERO to Payroll Metrics.
• Project: Developed Rostering Principles and created roster templates for company shift worker.
• Project: Designed new employee onboarding packs via PandaDoc and Docusgin, integrating with Salesforce.
• Project: Designed employee details form on FormAssembly to integrate with Salesforce, automating updates within the system.

[Responsibilities]

• Manage the end-to-end payroll process, ensuring full compliance with relevant legislation, awards, and employment contracts.
• Process payroll accurately, including salary adjustments, allowances, deductions, and superannuation contributions.
• Ensure that all payroll calculations are precise and reflect any updates to salaries, benefits, or deductions.
• Review and meticulously reconcile payroll data to identify and resolve discrepancies.
• Address and correct any payroll issues promptly.
• Maintain regular communication with the operations team, providing feedback on rostering and ensuring timesheet authorization.
• Interpret Awards for employees, addressing related questions and concerns.
• Liaise with solicitors to review contract terms and update contract templates as needed to ensure they remain current and compliant.
• Prepare and distribute comprehensive payroll reports, including summaries and variance analyses.
• Ensure reports are clear, accurate, and delivered on time.
• Prepare and submit accurate and timely tax returns, including FBT, BAS, PAYG, and Payroll Tax.
• Stay updated on tax laws and ensure all payroll processes comply with current regulations.
• Prepare and submit the Workplace Gender Equality Report (WGEA).
• Handle the preparation and submission of applications for Government Grants.
• Keep up-to-date with payroll regulations and implement necessary changes to maintain compliance.
• Ensure adherence to laws regarding BAS, payroll tax, workers' compensation, and superannuation.

[Achievements]

• Reconciled statements and accounts and resolved variances.
• Managed accounts payable processes, ensuring prompt payment of invoices while avoiding duplicate payments or late fees.
• Supported clients'' needs by providing timely responses to inquiries regarding account status or transactions processed.
• Improved cash flow management by regularly tracking receivables and payables.
• Trained and mentored offshore team in AP, AR and Payroll.
• Improved and modified the existing Home Care Package work template to align with the new funds claiming process.

[Responsibilities]

• Support the financial controller in preparing month-end and year-end reports.
• Assist the financial controller in preparing the new financial year budget.
• Assist the financial controller during financial year-end audits, specifically focusing on accounts payable and payroll.
• Manage Home Care Package funds, including preparing and submitting fund claims, generating monthly statements, and maintaining regular communication with residents' families.
• Maintain the asset register and reconciled balance sheet assets on a monthly basis, resolving any discrepancies encountered.
• Set up various types of accounts internally and externally, such as company credit cards and supplier accounts.
• Maintain regular communication with suppliers regarding bank verification and ad hoc payment requests.
• Ensure compliance by maintaining and renewing all policy documents on time.
• Prepare fortnightly payroll and relevant journals.
• Prepare weekly payment schedules for suppliers and conduct cost analysis.
• Maintain a medical equipment rental spreadsheet, reconciling any discrepancies encountered.
• Review and reconcile all bank transactions on a daily basis.
• Conduct ad hoc expenditure and payroll analyses.
• Conduct monthly, quarterly and yearly cost budget analyses on payroll and expenditure.

[Achievements]

• Effectively managed all aspects of Accounts Payable, Accounts Receivable, and Payroll throughout company's startup and growth phases.
• Enhanced financial reporting accuracy, preparing monthly financial statements and supporting documentation for management review.
• Ensured timely payments to vendors with diligent invoice processing and proactive communication.

[Responsibilities]

• Process and verify invoices, ensuring compliance with company policies and maintaining accurate records.
• Communicate with suppliers regarding bank verification and ad hoc payment requests.
• Prepare weekly supplier payments and conduct cost analysis.
• Accurately generate and issue invoices, track customer accounts, and ensure timely payments.
• Process customer payments, reconcile accounts, and address billing inquiries.
• Accurately process fortnightly payroll, including manual adjustments as needed.
• Prepare payroll reports, reconcile data, ensure regulatory compliance, and provide employee support.

[Achievements]

• Maintained accurate records of all transactions, ensuring compliance with company guidelines and local regulations.
• Resolved the bank reconciliation error and discrepancy effectively.
• Project: Assisted Managing Director with EMDG (Export Market Development Grant),
• Project: Assisted Managing Director with R&D Tax incentive, getting 43.5% of R&D expenses rebate.

[Responsibilities]

• Accurate processing of suppliers' invoices and arranging payment plans.
• Invoicing customers and following up on outstanding balances.
• Daily data entry and bank reconciliation.
• Processing weekly payroll and quarterly superannuation contributions.
• Preparing balance sheets and P&L summaries, analysing financial statements and reports, and providing financial advice to the director and management of the company.
• Assisting the Director with the EMDG (Export Market Development Grant).
• Assisting the Director with the R&D Tax Incentive.