Summary
Overview
Work History
Education
Skills
Personal Information
Timeline
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Rinky Chhabra

Sydney,NSW

Summary

Dynamic Business Administrator with proven expertise at Microsoft in vendor management and effective communication. Skilled in optimizing office operations and enhancing workflow efficiency, I successfully managed budgets and organized high-profile corporate events. A strong leader, I excel in fostering collaboration and driving team performance to achieve organizational objectives.

Overview

7
7
years of professional experience

Work History

Administrative Assistant (Casual)

HCL Tech
07.2025 - Current
  • Managed end-to-end access provisioning and activation for new joiners and deactivation for exiting employees, ensuring timely system access, role-based permissions, and compliance with IT security and audit requirements.
  • Manage daily administrative tasks to ensure smooth office operations.
  • Handling OHS Audits to ensure compliance with internal safety policies.
  • Handling the Visitor Management System.
  • Answer and direct phone calls, manage emails, and handle correspondence.
  • Organize meetings, schedule appointments, and coordinate travel arrangements.
  • Prepare reports, memos, letters, and presentations; maintain filing systems (physical and digital).
  • Act as the point of contact for internal teams and external clients or visitors.
  • Order office supplies, manage inventory, and liaise with vendors for procurement.
  • Submit and reconcile expense reports; assist in budget tracking for administrative functions.

Business Administrator

Microsoft
08.2024 - 03.2025
  • Handled sensitive and business confidential information following proper procedures.
  • Inventoried office supplies and ordered supplies from vendors.
  • Organised special corporate events and annual meetings with various suppliers and managed logistics.
  • Processed invoices, payments, and expense reports for the accounting department.
  • Assisted in onboarding new employees by organising orientation materials.
  • Scheduled appointments, meetings, and travel arrangements for executive members.
  • Managed daily office operations and provided administrative support to staff.
  • Developed and implemented office policies to improve workflow efficiency.
  • Addressed inquiries within an area of expertise, escalating when necessary.
  • Manage expenses and budget reports.
  • Prepared and negotiated contracts for services provided by external Vendors.
  • Handling the desk allocation and asset management for employees.
  • Provided executive-level administrative support to senior management in a fast-paced environment.
  • Generated invoices and processed payments in accordance with company policies.

Assistant Administration Manager

Fran Connects India Software Private Limited
08.2022 - 07.2024
  • Prepared regular progress reports to track budget expenditures, workflow, and performance metrics.
  • Coordinated with executive staff to ensure deadlines were met promptly.
  • Organised meetings between executives and outside vendors or clients.
  • Oversaw the maintenance of office equipment, supplies, and facilities.
  • Interpreted company policies and procedures for employees at all levels of the organisation.
  • Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.
  • Assisted in the recruitment process by reviewing resumes and conducting interviews.
  • Researched potential vendors to identify cost-saving opportunities for office supplies or services.
  • Conducted performance reviews on administrative staff members to ensure they are meeting expectations.
  • Developed training materials for new hires on how to use office equipment efficiently.
  • Reviewed contracts before signing them to protect the interests of the organisation.
  • Monitored department budgets by tracking expenses against allocated funds.
  • Dealing with the We work Team for building management, Invoicing correction, access card control and other activities.
  • Managing ISO audits to assess safety standards and identify areas for improvements.

Assistant Facility Manager-CRM

CBRE
03.2022 - 07.2022
  • Conducted regular inspections of facilities to identify potential safety hazards and repairs required.
  • Developed and maintained a comprehensive inventory system for all facility-related items.
  • Managed the budgeting process related to facility operations, including capital expenditures and operational costs.
  • Handled vendor requests promptly, while ensuring that all service agreements are met.
  • Scheduled staff shifts to meet operational needs and ensured adequate staffing levels at all times.
  • Responsible for daily communication between contractors and other stakeholders regarding facility management activities.
  • Organized special events such as corporate meetings, conferences or receptions held in the facility.
  • Reviewed bids from contractors and vendors providing goods or services related to the facility.
  • Handling the monthly cost sheet.
  • Maintaining the MMR presentation monthly for the client.

Facility Executive

G4S Facility Services India Pvt. Limited
11.2019 - 10.2020
  • Supervised staff in daily operations such as groundskeeping, cafeteria management, and parking lot management.
  • Assisted in the design and implementation of new space utilization plans for the organization's facilities.
  • Organized training sessions for employees on emergency response procedures in case of a disaster.
  • Reviewed invoices from suppliers related to facility operations, such as hardware, stationary, and furniture rentals.
  • Tracked inventory of all the products and materials to maintain optimum supply levels.
  • Conducted regular inspections of building systems to verify proper operating conditions.
  • Checked common areas and conference rooms regularly to verify cleanliness and order.

Operation Executive

Spectrum Talent Management
07.2018 - 11.2019
  • To manage cafeteria operations for Genpact Client.
  • Maintaining and managing audit reports.
  • Maintaining consumption of products and taking care of client demands.
  • Managing Food Canopy in the cafeteria weekly for employees.
  • Taking care of all the recharge and order data reports to maintain visibility.
  • Maintaining a Checklist of all the assets and daily tasks.
  • Maintaining and updating inventory records daily.

Education

BJMC - Bachelor of Journalism and Mass Communication

Galgotias University

Undergraduate Diploma - MASS COMMUNICATION

IAAN Institute

Skills

Proficient in Microsoft 365, Jira and Ecase

Calendar and Schedule Management

Vendor Management

Problem Solving

Budget Management

Team Work

Organizational Skills

Operations management

Leadership

Project Management

Effective Communication

Personal Information

Timeline

Administrative Assistant (Casual)

HCL Tech
07.2025 - Current

Business Administrator

Microsoft
08.2024 - 03.2025

Assistant Administration Manager

Fran Connects India Software Private Limited
08.2022 - 07.2024

Assistant Facility Manager-CRM

CBRE
03.2022 - 07.2022

Facility Executive

G4S Facility Services India Pvt. Limited
11.2019 - 10.2020

Operation Executive

Spectrum Talent Management
07.2018 - 11.2019

Undergraduate Diploma - MASS COMMUNICATION

IAAN Institute

BJMC - Bachelor of Journalism and Mass Communication

Galgotias University

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Rinky Chhabra